TH1432 Term Service Contract for Tips Maintenance Works 2026/30

{
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    "id": "ocds-h6vhtk-051b2a-2025-11-14T15:20:06Z",
    "date": "2025-11-14T15:20:06Z",
    "ocid": "ocds-h6vhtk-051b2a",
    "initiationType": "tender",
    "planning": {
        "documents": [
            {
                "id": "024039-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK1",
                "description": "Pipeline notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/024039-2025",
                "datePublished": "2025-05-21T14:48:59+01:00",
                "format": "text/html"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-PPON-PWHP-2369-JPYL",
            "name": "Caerphilly County Borough Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PWHP-2369-JPYL"
            },
            "address": {
                "streetAddress": "Penallta House, Tredomen Park",
                "locality": "Hengoed",
                "postalCode": "CF82 7PG",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL16"
            },
            "contactPoint": {
                "name": "Mark Jones",
                "email": "jonesma@caerphilly.gov.uk",
                "telephone": "+441443866560"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.caerphilly.gov.uk",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "id": "GB-WLS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PWHP-2369-JPYL",
        "name": "Caerphilly County Borough Council"
    },
    "tender": {
        "id": "TH1432 (RQST14580)",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "TH1432 Term Service Contract for Tips Maintenance Works 2026/30",
        "description": "A term service contract for coal tips maintenance, 5 year contract with an option to extend year on year, to include upkeep, and emergency response of coal tips to ensure safety and compliance with legislation. Including, maintaining drainage and vegetation, and providing rapid response to slips or blockages. This approach helps manage risk, protect the environment, and safeguard nearby communities.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45200000",
                        "description": "Works for complete or part construction and civil engineering work"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL16",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 36000000,
            "amount": 30000000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "works",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-02-02T00:00:00+00:00",
                    "endDate": "2030-12-31T23:59:59+00:00",
                    "maxExtentDate": "2035-12-31T23:59:59+00:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 36000000,
                    "amount": 30000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "Quality Response (50%) Price (50%)",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality Response",
                            "description": "1. Management of the Contract and individual Works Packages (20%). 2. Management of a Safe Working Environment and compliance of CDM Regulations during the execution of works. (25%). 3. Risk Management (20%). 4. Previous experience of delivering Coal Tip related safety and maintenance projects (20%). 5. Informal Partnering (5%). 6. Decarbonisation (10%). 7. Social Value - non scored but will form part of the contract."
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "Tenders will be valued and assessed using an assessment model, the model will be priced by CCBC using the rates inserted by tenderers within the Price List, this will allow best value for money to be identified by CCBC and the lowest price generated will score the full 50% with other submissions being weighted against the lowest price accordingly."
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "As per the Tender Documents."
                        },
                        {
                            "type": "technical",
                            "description": "Bidders must have Safety Schemes in Procurement (SSiP) accreditation to perform this contract. Please refer to the tender documents for further requriements."
                        }
                    ]
                },
                "renewal": {
                    "description": "Option to extend year on year, or as agreed, to include upkeep, and emergency response of coal tips to ensure safety and compliance with legislation. Including, maintaining drainage and vegetation, and providing rapid response to slips or blockages."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-04-01T23:59:59+01:00"
        },
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
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        "submissionMethodDetails": "Tenderers must express an interest in this tender by completing the following process: 1.Log in to the Proactis Supplier Portal athttps://supplierlive.proactisp2p.com/Account/Login 2.Click the \"Sign Up\" option on the Portal homepage (If already registered go to point 11.). 3.Enter your correct Organisation Name, Details and Primary Contact Details. 4.Please make a note of the Organisation ID and User Name, then click \"Register\". 5.You will then receive an email from the system asking you follow a link to activate your account. 6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details. 7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice, it is essential that only CPV Codes, specific to your organisation are added to your profile. 8.Buyer Selection - At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities. 9.Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage. 10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select 'Complete Registration' and you will enter the Supplier Homepage. 11.From the Home Page, go to the \"Opportunities\" icon, all current opportunities will be listed. Click on the blue arrow under the field 'Show Me' of the relevant opportunity then click to register your interest on the applicable button. 12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow. 13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the 'Request Documents' option and click to download all documents. 14.You can now either complete your response or \"Decline\" this opportunity. All queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept any questions/queries via telephone/email. If you require assistance please contact Jemma Ford 01443 863163 - fordj1@caerphilly.gov.uk When submitting a tender, an e tendering supplier guide has been produced which will help tenderers through completing a tender submission using our Proactis Plaza system.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
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        "tenderPeriod": {
            "endDate": "2025-12-12T12:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-12-10T12:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-01-12T23:59:59+00:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "074087-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/074087-2025",
                "datePublished": "2025-11-14T15:20:06Z",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2035-07-01T23:59:59+01:00"
                }
            ]
        },
        "contractTerms": {
            "financialTerms": "Please refer to the tender documents."
        },
        "riskDetails": "Please refer to the tender documents."
    },
    "language": "en"
}