Notice Information
Notice Title
Purchase of Pet Cremators
Notice Description
Project Name: Pet Crematorium Location: Bradwell Crematorium, Chatterley Close, Bradwell, Newcastle-under-Lyme, ST5 8LE. Response required by: on or before 23rd June 2025 Response required to: Andrew Arnott - andrew.arnott@newcastle-staffs.gov.uk Simon Sowerby - simon.sowerby@newcastle-staffs.gov.uk Confirming, based on the project scope below, that your organisation can provide a compliant response having demonstrable evidence of having delivered similar solutions to like organisations in the recent (2 years) past and requesting to be included in the procurement process. Description of the project: Project Scope: The proposal is to create a pet crematorium at the existing Bradwell site to provide a local service for pet owners focusing upon individual animal cremations. The following scope sets out what NULBC are looking to procure from the market: - The provision, installation, and commissioning of a self-contained pet cremation solution (shipping container or similar solution) able to house the cremators, ash processing machine, lifting table, staff workspace, a storage freezer along with power and lighting. o The unit must be weatherproof and can be fully clad by the contractor. o The unit must be vented externally. o Fuel storage to be in or around the container (to keep installation costs to a minimum, the unit must have its own fuel source and NOT require a connection to the sites existing gas supply or electric connection other than for ancillary functions such as lighting). - A pet cremation chamber/unit able to cremate animals up to 50kg. - A secondary cremation unit/chamber able to incinerate small animals up to 10kg o The units are required to run on HVO / Biodiesel or other fuels able to minimise carbon emissions (supporting the Borough Council's Net Zero commitments). - The cremation units must be compliant with environmental regulations i.e. DEFRA, and all health and safety standards/regulations and laws. o The units will need to be able to operate up to7 hours per day, 5 days per week, 50 weeks per year, cremating up to 5-7 animals per day. o The units must include at least a 12-month warranty - Ability for provider to also offer a multi-year Maintenance and service package including both reactive and preventative Maintenance, programmes/schedules to ensure that the cremators remain functionally at all time - The provide will need to provide training and an ongoing support solution for employees. - The indicative timeline is to have the unit delivered, installed and operational by 31st December 2025. * Form of Contract: It is envisaged that individual appointments will be under the Borough Council's 'Short Form Goods and Supporting Services Contract'. * Contract Value: - The total budged for this project is: o PS70,000 capital cost o An additional PS2,500 has been allocated for 3-year service & maintenance programme with defined/response times faults times * Procurement Route: As this is a below threshold procurement the Borough Council of Newcastle-under-Lyme will look to invite those interested suppliers to participate in an 'Invitation to Quote (ITQ) process on publication of the relevant documentation. * Award Criteria: Unknown at this stage but will be provided once the specification of requirements has been finalised and uploaded into the Council's standard ITQ template. * Programme: EOI Issue: 21st May 2025 Site visits: Between the 9th to 13th June 2025 email andrew.arnott@newcastle-staffs.gov.uk to arrange a site visit. EOI Return: on or before 23rd June 2025 ITQ Issue: TBA ITQ Return: TBA. Contract Award: TBA. Contract Start: TBA Contract Duration: TBA.
Planning Information
Response to the attached Expression of Interest indicating an interest and ability to provide the relevant equipment and services.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-051bae
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/024187-2025
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- UK2 - Preliminary Market Engagement Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
42 - Industrial machinery
-
- CPV Codes
42350000 - Cremators
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 21 May 20259 months ago
- Submission Deadline
- Not specified
- Future Notice Date
- 29 Aug 2025Expired
- Award Date
- Not specified
- Contract Period
- 31 Dec 2025 - 31 Dec 2026 1-2 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planning
- Lots Status
- Planning
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- NEWCASTLE-UNDER-LYME BOROUGH COUNCIL
- Contact Name
- Andrew Arnott / Simon Sowerby
- Contact Email
- andrew.arnott@newcastle-staffs.gov.uk
- Contact Phone
- +44 07748320359
Buyer Location
- Locality
- BARRACKS ROAD, NEWCASTLE-UNDER-LYME
- Postcode
- ST5 1BL
- Post Town
- Stoke-on-Trent
- Country
- England
-
- Major Region (ITL 1)
- TLG West Midlands (England)
- Basic Region (ITL 2)
- TLG2 Shropshire and Staffordshire
- Small Region (ITL 3)
- TLG24 Staffordshire CC
- Delivery Location
- Not specified
-
- Local Authority
- Newcastle-under-Lyme
- Electoral Ward
- Town
- Westminster Constituency
- Newcastle-under-Lyme
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/024187-2025
21st May 2025 - Preliminary market engagement notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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