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Water Mist Suppression System Replacement

Transport for London

This public procurement record has 6 releases in its history.

TenderCancellation

31 Mar 2026 at 13:02

UK12 - Procurement Termination Notice
TenderUpdate

02 Oct 2025 at 09:37

UK4 - Tender Notice
TenderUpdate

30 Sep 2025 at 10:29

UK4 - Tender Notice
Tender

26 Sep 2025 at 16:59

UK4 - Tender Notice
Planning

02 Jun 2025 at 16:36

UK2 - Preliminary Market Engagement Notice
Planning

21 May 2025 at 20:23

UK1 - Pipeline Notice
Summary of the contracting process

Transport for London (TfL) sought to procure a principal contractor for the replacement of Water Mist Suppression and Sprinkler Systems across 34 locations at 22 different London Underground stations. Classified under central government, this contract was set within the works category with an open competition procurement method, below the financial threshold. This comprehensive undertaking aimed to modernise outdated and non-compliant fire suppression systems installed in various storage and retail premises within the network. Initially planned to conclude in November 2025, the submission deadline was eventually extended to 24 November 2025, with contract commencement aiming for 1 April 2026 up to 31 October 2028, with a possible extension. However, unforeseen budget constraints led to a cancellation notice issued on 31 March 2026, halting this procurement process entirely.

This tender presented a substantial opportunity for contractors specialising in firefighting equipment and sprinkler system installation work. Businesses adept in fire protection systems, especially those with experience in working within complex urban infrastructures, would have found this an appealing opportunity to engage with one of London’s key transportation bodies. The project invited interest through TfL’s SAP Ariba platform, fostering competitive bids capable of delivering innovative fire suppression solutions. Despite the procurement's cancellation, the initial scope outlined for system replacement and compliance with current standards highlight potential future opportunities akin to this project, fostering growth within the sector for qualified suppliers.

How relevant is this notice?

Notice Information

Notice Title

Water Mist Suppression System Replacement

Notice Description

The Water Mist Suppression and Sprinkler Systems requirement is for the procurement of a principal contractor to remove, replace and commission the Water Mist Suppression and Sprinkler Systems currently installed in 34 locations situated within 22 different London Underground stations. TfL's has identified that the fire suppression and sprinkler systems currently installed in the sites (Cleaner's Stores, Bin Stores, Stores and Retail Tenancies) are either life-expired, non-compliant or not fit for purpose under Article 5 of the Fire Precautions Sub-surface Railway Regulations 2009. It has also been identified that these systems do not have / meet the current applicable standards such as BS EN14279 and BS8489. The water mist systems have been installed on the TfL infrastructure in the early 1990's following the publication of the Fire Precautions Sub-surface Railway Regulations 1989 (updated 2009). The systems were installed where conventional sprinkler systems were not considered viable due to practical or logistical constraints and designed, installed and maintained in compliance with the American Standard NFPA750. Due to the increasing number, sizes, type of storage and trading activities within the network, further review of risks and tests for these suppression protection systems were undertaken and evaluated. This confirmed a requirement to replace these systems and design modern, compliant equivalent water mist system to replace the ageing noncompliant systems currently installed in the TfL LU estate. The modern systems will be tested by TfL to BS EN 14972-1 Annex A with a deluge time of not less than 60 minutes from the appropriate number of cylinders located locally, to provide reliable fire suppression to specific rooms identified. These new installations will be designed for but not limited to Cleaner's Stores, Bin Stores, Stores and Tenancies. In some cases, wet sprinklers systems extensions will replace the ageing Water Mist systems where they are available and economically viable.

Lot Information

Lot 1

Renewal: The term of the draft contract is for an initial two (2) years six (6) with the option to extend by a further period of up to twelve 12 months at TfL's sole discretion.

Planning Information

TfL invites suppliers to participate in this Preliminary Market Engagement exercise by expressing their interest in this procurement and completing a Market Survey Questionnaire (MSQ). All feedback received will be treated confidentially and will help to shape the upcoming procurement opportunity (subject to the Freedom of Information Act) Information on the engagement process and the procurement can be found in MSQ documents which will be forwarded to interested suppliers. via SAP Ariba. TfL's e-sourcing platform. TfL reserve the right to change our procurement approach. The engagement process consists of the following key steps: registering Interest - 1. Suppliers who wish to participate should express their interest by emailing trudietackie@tfl.gov.uk and quoting WS1971590589 Design and Installation of Non-compliant Water Mist Systems and Existing Sprinkler Systems OR 2. Register under RISQS RICCL codes C.D.3.7: Protective Installations (Including fire protective systems) / Supply. on/before Friday 06 June 2025. This activity is focusing on the market, rather than the merits of individual suppliers. It includes no element of supplier selection or bid evaluation. There is no commitment of any kind inferred by either party. The MSQ will remain open until 17.00hrs on Monday 16 June 2025 on TfL's SAP Ariba e-tendering portal. Once TfL receives confirmation of interest from prospective participants the MSQ documents will be available to them on TfL's SAP Ariba e-tendering system. Suppliers not registered on TfL's SAP Ariba system and are interested in participating can use the link below to register. https://tfl.gov.uk/info-for/suppliers-and-contractors/become-a-tfl-supplier Review and complete the MSQ response by return date stated in the MSQ document. TfL encourages all interested suppliers to take part in this process. Your insights and expertise will be invaluable in shaping our approach. If you have any questions about the process, please do not hesitate to get in touch with Trudie Tackie via trudietackie@tfl.gov.uk. We look forward to hearing from you.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-051c5a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/029622-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45343200 - Firefighting equipment installation work

45343230 - Sprinkler systems installation work

Notice Value(s)

Tender Value
£2,962,195 £1M-£10M
Lots Value
£2,962,195 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
31 Mar 20264 months ago
Submission Deadline
24 Nov 2025Expired
Future Notice Date
31 Jul 2025Expired
Award Date
Not specified
Contract Period
1 Apr 2026 - 31 Oct 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Transport for London
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
E20 1JN
Postcode Area
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
TLI London
Local Authority
Newham
Electoral Ward
Stratford Olympic Park
Westminster Constituency
Stratford and Bow

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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