Planning

GFRS Procurement of a Rota Management and Payroll system

GLOUCESTERSHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Planning

22 May 2025 at 14:48

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Gloucestershire County Council is currently in the planning stage of a procurement process for a rota management and payroll system. This initiative falls within the services industry category, with a focus on IT consulting, software development, and scheduling and productivity software. Interested suppliers are invited to submit their expressions of interest and requests for information (RFI) by the deadline of 6th June 2025. The procurement process is being conducted under the legal framework of UKPGA 2023/54, and it aims to replace the existing systems in use by the Gloucestershire Fire and Rescue Service (GFRS) with either a standalone solution or a combination of modules. The service location is designated as UKK13, which covers Gloucestershire within the United Kingdom.

This tender represents a substantial opportunity for businesses specialising in IT services, software development, and system integration. Given the scope and complexity involved in replacing and upgrading existing systems, businesses that are capable of offering comprehensive solutions, particularly those focusing on scheduling and productivity software, will be well-positioned to compete. Small and medium enterprises (SMEs), as well as organisations focused on social initiatives (VCSEs), are encouraged to participate, potentially fostering business growth through the development and implementation of efficient and scalable systems within a public authority setting. The demand for a consolidated system presents an opportunity for vendors to showcase their latest technology solutions and capabilities in enhancing organisational productivity and workforce management.

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Notice Information

Notice Title

GFRS Procurement of a Rota Management and Payroll system

Notice Description

GFRS is seeking information from potential suppliers of rota management and payroll systems, to gather information about products and services. We are conducting this exercise as the service is keen to assess available solutions and better understand the capabilities of potential vendors. This Request for Information (RFI) seeks information relating to the procurement of a system, or combination, of systems, as detailed below. -a single employee payments and Duties solution that replaces all systems currently in use by GFRS. -a combination of modules that provides a payments and Duties solution that replaces all systems currently in use by GFRS.

Planning Information

GFRS is seeking information from potential suppliers of rota management and payroll systems, to gather information about products and services. We are conducting this exercise as the service is keen to assess available solutions and better understand the capabilities of potential vendors. Expressions of interest and submission of RFI are sought via Procontract - https://procontract.due-north.com/Advert?advertId=3494e9c3-9f31-f011-8136-005056b64545

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-051ecb
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/025169-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48330000 - Scheduling and productivity software package

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 May 20259 months ago
Submission Deadline
Not specified
Future Notice Date
6 Jun 2025Expired
Award Date
Not specified
Contract Period
1 Mar 2026 - 28 Feb 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GLOUCESTERSHIRE COUNTY COUNCIL
Contact Name
George Tait
Contact Email
george.tait@glosfire.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
GLOUCESTER
Postcode
GL1 2TG
Post Town
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
TLK13 Gloucestershire CC
Local Authority
Gloucester
Electoral Ward
Westgate
Westminster Constituency
Gloucester

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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