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ITQ58 European Requirement in Support of Project Phoenix II

Defence Equipment and Support

This public procurement record has 3 releases in its history.

Tender

23 Jul 2026 at 15:05

UK4 - Tender Notice
Planning

09 Jan 2026 at 12:25

UK2 - Preliminary Market Engagement Notice
Planning

22 May 2025 at 18:07

UK1 - Pipeline Notice
Summary of the contracting process

Defence Equipment and Support, acting through Babcock Land Defence Limited as procurement agent for the UK Ministry of Defence, is procuring a European vehicle leasing and support service for Project Phoenix. The requirement covers leasing, servicing, maintenance, repairs and inspections for the MOD’s White Fleet and associated operations. Suppliers will need to provide solutions for standard and specialist vehicles, with approximately 576 assets across multiple European locations. Delivery and support are required in Germany, Poland, Romania, Italy, Norway, the Netherlands and Belgium. This is a services opportunity in the vehicle leasing and motor vehicle maintenance sector, including repair and maintenance services for motor vehicles and associated equipment. The procurement is subject to defence and security requirements.

The procurement has reached tender: the buyer has invited offers through an open competitive flexible procedure, beginning with a Procurement Specific Questionnaire (PSQ) first stage and followed by an Invitation to Tender for suppliers selected to proceed. Enquiries must be submitted by 13 August 2026 at 23:59, and tender responses by 24 August 2026 at 23:59. The single lot has an estimated value of £41,666,666 excluding VAT, or £50,000,000 including VAT. The contract period is 7 December 2026 to 7 December 2036, with renewal provisions and a maximum extent date of 1 December 2035. The PSQ uses mandatory pass/fail participation, pre-qualification, procurement-specific and minimum quality-threshold questions. The later ITT is weighted 60% price, 30% technical and 10% social value.

This opportunity suits vehicle leasing and fleet management providers able to operate across several European countries and support a substantial mixed fleet. Relevant suppliers should be able to source and manage both standard and specialist vehicles, and provide coordinated maintenance, repair and inspection services throughout the operating locations. The first-stage assessment tests economic and financial standing, technical and professional capability, relevant experience, eligibility, exclusion grounds and other conditions of participation. Suppliers must provide sufficient evidence to meet each mandatory requirement in full; failures are scored as fail. Defence and security conditions apply, and only suppliers shortlisted through the PSQ will receive the ITT material. The work is therefore best suited to established providers with multinational delivery capacity, robust fleet-support arrangements and experience of comparable operational requirements.

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Notice Information

Notice Title

ITQ58 European Requirement in Support of Project Phoenix II

Notice Description

Babcock Land Defence Limited, acting in the Capacity as Agent for the UK Ministry of Defence under Project Phoenix 3, are preparing to initiate a procurement process to fulfil the demand for the lease and service, maintenance, repair and inspection of vehicles across the European continent. These services will be required to support the Authority's White Fleet and their associated operations.

Planning Information

Babcock Land Defence Limited, acting in the Capacity as Agent for the UK Ministry of Defence (MOD) under Project Phoenix, would like to invite you to participate in pre-liminary market engagement for our upcoming requirement; ITQ58 European Lease Requirement. The requirement presents a significant opportunity for qualified suppliers to deliver a high value, multi-national, vehicle leasing service with approximately 550 assets across several European locations. Prospective bidders will be invited to propose optimum solutions for a range of standard and specialist vehicles in support of the MOD’s White Fleet. We would like to invite you to a Pre-Liminary Market Engagement Session on Wednesday 21st January at 2pm GMT. The purpose of the engagement is to provide an overview of the requirement, details surrounding rules of engagement in respect of the procurement process, and an overview of the associated technical specifications. Furthermore, there will be an opportunity at the end of the meeting for a Question-And-Answer session. Subsequently, prospective bidders will be required to complete a survey for which the deadline is the 6th February at 5pm GMT. To receive joining instructions and further details of the survey and requirement, please contact meg.graham@babcockinternational.com at the earliest opportunity. The deadline to sign up for the Preliminary Market Engagement Session is Tuesday 20th January at 5pm GMT.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-051f6f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069827-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

50 - Repair and maintenance services

CPV Codes

34100000 - Motor vehicles

50110000 - Repair and maintenance services of motor vehicles and associated equipment

Notice Value(s)

Tender Value
£41,666,666 £10M-£100M
Lots Value
£41,666,666 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Jul 20261 months ago
Submission Deadline
24 Aug 2026Expired
Future Notice Date
3 Apr 2026Expired
Award Date
Not specified
Contract Period
7 Dec 2026 - 7 Dec 2036 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Defence Equipment and Support
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS34 8JH
Postcode Area
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLN Northern Ireland
Local Authority
South Gloucestershire
Electoral Ward
Stoke Park & Cheswick
Westminster Constituency
Filton and Bradley Stoke

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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