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Ticket Vending Machines - Conversion, Upgrade and Continued Maintenance.

Transport for Wales Rail Limited (Utility Buyer)

This public procurement record has 5 releases in its history.

Award

06 Aug 2026 at 16:16

UK7 - Contract Details Notice
Award

08 May 2026 at 09:28

UK6 - Contract Award Notice
Award

25 Nov 2025 at 09:12

UK5 - Transparency Notice
Planning

27 Jun 2025 at 10:33

UK2 - Preliminary Market Engagement Notice
Planning

23 May 2025 at 09:33

UK1 - Pipeline Notice
Summary of the contracting process

Transport for Wales Rail Limited procured the conversion, upgrade and continued maintenance of its ticket vending machine estate. The requirement covers ticket vending and validation machinery, ticket printers, transport-ticket equipment and associated maintenance and repair services. The work supports ticket retailing across Transport for Wales rail operations, with delivery in the United Kingdom, including Wales, the West Midlands and the South West of England. The buyer is Transport for Wales Rail Limited, based in Pontypridd. The scope also includes potential removal of damaged ticket vending machines, recycling of machines and associated cabling, and storage of machines. This is primarily a rail fare-collection technology and maintenance requirement, rather than a general equipment supply contract.

The procurement is complete and was awarded by direct award to Scheidt & Bachmann Fare Collection Systems GmbH. The award date was 7 May 2026, with an awarded value of £7,468,869.97 excluding VAT and £8,962,643.96 including VAT. The contract was signed on 5 August 2026 and runs from 6 August 2026 to 5 August 2028, with two possible 12-month extensions taking it to 5 August 2030. The direct award was justified under Section 41 and Schedule 5 of the Procurement Act 2023 because changing supplier would create incompatible goods or disproportionate technical difficulties in operation or maintenance. There was one completed lot, marked as suitable for SMEs. The contract includes service metrics for software resolution times, machine availability, reporting and future-generations commitments.

This requirement indicates demand for suppliers with specialist rail fare-collection expertise, particularly experience converting, upgrading and maintaining ticket vending and ticket-validation equipment in an operational rail environment. Credible competitors would need to demonstrate dependable technical delivery across an estate of machines, effective software support and repair capability, and the ability to protect availability while working around station operations and interdependent projects. Useful supporting capabilities include ticket-printer expertise, system integration, management of damaged equipment, recycling of machines and cabling, and secure storage. Suppliers should also be able to measure and report service performance, including resolution times and equipment availability, and show how they manage delivery risks, sustainability and wider social or public-service commitments. The requirement was awarded to an established specialist supplier because technical compatibility was central.

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Notice Information

Notice Title

Ticket Vending Machines - Conversion, Upgrade and Continued Maintenance.

Notice Description

Contract details notice for the provision of conversion, upgrade and continued maintenance of the TfW Ticket Vending Machine (TVM) estate.

Planning Information

This notice is issued solely for the purpose of gathering market intelligence and does not constitute a call for competition or a commitment to a formal procurement process at this stage. Through this early market engagement exercise, Transport for Wales Rail Limited (the Contracting Authority) seeks to: 1) Understand the level of market interest in any future procurement opportunity. 2) Obtain information on potential new market entrants and progress on Rail Delivery Group (RDG) accreditation. 3) Obtain information to help inform the specification e.g. setting of appropriate service level KPI’s; understand difference in potential delivery models. 4) Understand potential for system integration. 5) Understand options around decommissioning and sustainable approaches to management of product lifecycle. 6) Understand any supplier risks, including any associated risks and mitigations when operating in a live rail environment. 7) Contractual challenges Transport for Wales Rail Limited may not have considered. Suppliers who wish to participate in this exercise are invited to complete a questionnaire, which will support Transport for Wales Rail Limited in gathering market intelligence and shaping any future procurement approach. Please email supplychain@tfw.wales to register your interest in participating. Responses to the questionnaire are required by 5pm on Monday 21st July 2025. Suppliers are encouraged to raise further questions via the email address provided. The Authority reserves the right to engage further with all or a limited number of respondents subject to the questionnaires returned.

Procurement Information

In accordance with Section 41 of the Procurement Act 2023, a direct award is justified to the existing supplier, due to the absence of competition for technical reasons and there is no reasonable alternative. In accordance with Schedule 5: Section 7 - The public contract concerns the supply of goods, services or works by the existing supplier which are intended as an extension to, or partial replacement of, existing goods, services or works in circumstances where-- (a) a change in supplier would result in the contracting authority receiving goods, services or works that are different from, or incompatible with, the existing goods, services or works, and (b) the difference or incompatibility would result in disproportionate technical difficulties in operation or maintenance.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05200f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074943-2026
Current Stage
Award
All Stages
Planning, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

34 - Transport equipment and auxiliary products to transportation

42 - Industrial machinery

50 - Repair and maintenance services

CPV Codes

30123100 - Ticket-validation machines

30144200 - Ticket-issuing machines

34980000 - Transport tickets

42991230 - Ticket printers

50316000 - Maintenance and repair of ticket-issuing machinery

50317000 - Maintenance and repair of ticket-validation machinery

Notice Value(s)

Tender Value
£9,300,000 £1M-£10M
Lots Value
Not specified
Awards Value
£7,468,869 £1M-£10M
Contracts Value
£7,468,869 £1M-£10M

Notice Dates

Publication Date
6 Aug 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
1 Oct 2025Expired
Award Date
25 Nov 20259 months ago
Contract Period
6 Aug 2026 - 5 Aug 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Transport for Wales Rail Limited (Utility Buyer)
Additional Buyers

Transport for Wales

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PONTYPRIDD
Postcode
CF37 4TH
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
Not specified
Local Authority
Rhondda Cynon Taf
Electoral Ward
Pontypridd Town
Westminster Constituency
Pontypridd

Supplier Information

Number of Suppliers
1
Supplier Name

Scheidt & Bachmann Fare Collection Systems GmbH

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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