Ticket Vending Machines - Conversion, Upgrade and Continued Maintenance.

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    "id": "ocds-h6vhtk-05200f-2025-11-25T09:12:43Z",
    "date": "2025-11-25T09:12:43Z",
    "ocid": "ocds-h6vhtk-05200f",
    "initiationType": "tender",
    "planning": {
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            {
                "id": "025570-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK1",
                "description": "Pipeline notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/025570-2025",
                "datePublished": "2025-05-23T09:33:42+01:00",
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            {
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                "documentType": "marketEngagementNotice",
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                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/035642-2025",
                "datePublished": "2025-06-27T10:33:40+01:00",
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        "milestones": [
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                "id": "engagement",
                "type": "engagement",
                "description": "This notice is issued solely for the purpose of gathering market intelligence and does not constitute a call for competition or a commitment to a formal procurement process at this stage. Through this early market engagement exercise, Transport for Wales Rail Limited (the Contracting Authority) seeks to: 1) Understand the level of market interest in any future procurement opportunity. 2) Obtain information on potential new market entrants and progress on Rail Delivery Group (RDG) accreditation. 3) Obtain information to help inform the specification e.g. setting of appropriate service level KPI's; understand difference in potential delivery models. 4) Understand potential for system integration. 5) Understand options around decommissioning and sustainable approaches to management of product lifecycle. 6) Understand any supplier risks, including any associated risks and mitigations when operating in a live rail environment. 7) Contractual challenges Transport for Wales Rail Limited may not have considered. Suppliers who wish to participate in this exercise are invited to complete a questionnaire, which will support Transport for Wales Rail Limited in gathering market intelligence and shaping any future procurement approach. Please email supplychain@tfw.wales to register your interest in participating. Responses to the questionnaire are required by 5pm on Monday 21st July 2025. Suppliers are encouraged to raise further questions via the email address provided. The Authority reserves the right to engage further with all or a limited number of respondents subject to the questionnaires returned.",
                "dueDate": "2025-07-21T23:59:59+01:00",
                "status": "scheduled"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-COH-12619906",
            "name": "Transport for Wales Rail Limited (Utility Buyer)",
            "identifier": {
                "scheme": "GB-COH",
                "id": "12619906"
            },
            "address": {
                "streetAddress": "3 Llys Cadwyn",
                "locality": "Pontypridd",
                "postalCode": "CF37 4TH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL15"
            },
            "contactPoint": {
                "email": "supplychain@tfw.wales"
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                    {
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
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                        "description": "Welsh devolved regulations apply"
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            }
        },
        {
            "id": "GB-COH-09476013",
            "name": "Transport for Wales",
            "identifier": {
                "scheme": "GB-COH",
                "id": "09476013"
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            "address": {
                "streetAddress": "3 Llys Cadwyn, Taff Street",
                "locality": "Pontypridd",
                "postalCode": "CF37 4TH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL15"
            },
            "contactPoint": {
                "email": "supplychain@tfw.wales"
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                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PVJP-5451-JYWQ",
            "name": "Transport for Wales Rail Limited (Utility Buyer)",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PVJP-5451-JYWQ"
            },
            "address": {
                "streetAddress": "3 Llys Cadwyn",
                "locality": "Pontypridd",
                "postalCode": "CF37 4TH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL15"
            },
            "contactPoint": {
                "name": "Christine Thorne",
                "email": "christine.thorne@tfw.wales",
                "telephone": "+447890661824"
            },
            "roles": [
                "buyer"
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                        "id": "GB-WLS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PQXD-9556-PTWP",
            "name": "Scheidt & Bachmann GmbH",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PQXD-9556-PTWP"
            },
            "address": {
                "streetAddress": "Breite Strasse 132",
                "locality": "41238 Monchengladbach",
                "postalCode": "41238",
                "country": "DE",
                "countryName": "Germany",
                "region": "DE"
            },
            "contactPoint": {
                "email": "jessica.u@scheidt-bachmann.co.uk"
            },
            "roles": [
                "supplier"
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                "vcse": false
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        }
    ],
    "buyer": {
        "id": "GB-PPON-PVJP-5451-JYWQ",
        "name": "Transport for Wales Rail Limited (Utility Buyer)"
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    "tender": {
        "id": "TFW0886.00",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Ticket Vending Machines - Conversion, Upgrade and Continued Maintenance.",
        "description": "This procedure is being applied to convert and upgrade the existing Ticket Vending Machine (TVM) estate across Wales and Cross border (WCB) Stations. This will form a new agreement under the TfW IT Master Service Agreement terms and conditions.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "30144200",
                        "description": "Ticket-issuing machines"
                    },
                    {
                        "scheme": "CPV",
                        "id": "30123100",
                        "description": "Ticket-validation machines"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50316000",
                        "description": "Maintenance and repair of ticket-issuing machinery"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50317000",
                        "description": "Maintenance and repair of ticket-validation machinery"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34980000",
                        "description": "Transport tickets"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 11160000,
            "amount": 9300000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "goods",
        "aboveThreshold": true,
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                "id": "1",
                "contractPeriod": {
                    "startDate": "2026-11-17T00:00:00+00:00",
                    "endDate": "2029-11-16T23:59:59+00:00",
                    "maxExtentDate": "2031-11-16T23:59:59+00:00"
                },
                "status": "complete",
                "suitability": {
                    "sme": true
                },
                "hasRenewal": true
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-10-01T23:59:59+01:00"
        },
        "status": "complete",
        "procurementMethod": "direct",
        "procurementMethodDetails": "Direct award",
        "procurementMethodRationale": "In accordance with Section 41 of the Procurement Act 2023, a direct award is justified to S&B as the existing supplier, due to the absence of competition for technical reasons and there is no reasonable alternative. In accordance with Schedule 5: Section 7 - The public contract concerns the supply of goods, services or works by the existing supplier which are intended as an extension to, or partial replacement of, existing goods, services or works in circumstances where-- (a) a change in supplier would result in the contracting authority receiving goods, services or works that are different from, or incompatible with, the existing goods, services or works, and (b) the difference or incompatibility would result in disproportionate technical difficulties in operation or maintenance.",
        "specialRegime": [
            "utilities"
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            }
        ],
        "riskDetails": "Unanticipated delays in technical delivery to the programme, due to the complexities of running multiple projects at stations with inter dependencies. The longer term strategic direction is currently in development and at an early stage of development, which although not anticipated, may impact upon the agreement. Major station change or unforeseen emergencies which impact upon station environments. It is therefore not possible to identify and assess all risks at this time. Changes to the current budget position, causing retail revenue plans and agreements supporting retail channels to be amended. Unplanned delays with the delivery of activity by the supplier. For the reasons above, modifications to the contract may be required during the term.",
        "procurementMethodRationaleClassifications": [
            {
                "id": "additionalRepeatExtensionPartialReplacement"
            }
        ]
    },
    "language": "en",
    "awards": [
        {
            "id": "1",
            "title": "Rail Self-Service Ticket Vending Machine (TVM) Solution",
            "status": "pending",
            "value": {
                "amountGross": 6880632,
                "amount": 5733860,
                "currency": "GBP"
            },
            "mainProcurementCategory": "goods",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-PPON-PQXD-9556-PTWP",
                    "name": "Scheidt & Bachmann GmbH"
                }
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            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "30144200",
                            "description": "Ticket-issuing machines"
                        },
                        {
                            "scheme": "CPV",
                            "id": "30123100",
                            "description": "Ticket-validation machines"
                        },
                        {
                            "scheme": "CPV",
                            "id": "50316000",
                            "description": "Maintenance and repair of ticket-issuing machinery"
                        },
                        {
                            "scheme": "CPV",
                            "id": "50317000",
                            "description": "Maintenance and repair of ticket-validation machinery"
                        },
                        {
                            "scheme": "CPV",
                            "id": "34980000",
                            "description": "Transport tickets"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UK",
                            "country": "GB",
                            "countryName": "United Kingdom"
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                    ],
                    "relatedLot": "1"
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            ],
            "contractPeriod": {
                "startDate": "2026-02-14T00:00:00+00:00",
                "endDate": "2028-02-13T23:59:59+00:00",
                "maxExtentDate": "2030-02-13T23:59:59+00:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "Options to extend on 2 occasions for 12 months each."
            },
            "hasOptions": true,
            "options": {
                "description": "Scope of the procurement is for maintenance and upgrade of the existing estate. Conversion of the current estate for PRT conversion, upgrade of operating system, relocation, continued planned and reactive maintenance. Storage of surplus machines to support business resilience. Development of the current General User Interface."
            },
            "relatedLots": [
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                    "type": "futureSignatureDate",
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                    "status": "scheduled"
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}