Tender

Design, print, distribution and project management for the 2028 GLA elections ballot papers

GREATER LONDON AUTHORITY (GLA)

This public procurement record has 3 releases in its history.

TenderCancellation

23 May 2025 at 15:21

UK12 - Procurement Termination Notice
PlanningUpdate

23 May 2025 at 11:06

UK1 - Pipeline Notice
Planning

23 May 2025 at 08:55

UK1 - Pipeline Notice
Summary of the contracting process

The Greater London Authority (GLA), in partnership with Transport for London, is planning a procurement process for the design, print, distribution, and project management of ballot papers for the 2028 GLA elections. This initiative, under the "public authority - central government" classification, is focused on delivering approximately 18 million ballot papers across the 33 London authorities. The procurement process is currently in the planning stage, with future notices expected by 1st November 2026. The service spans business services, including elements of law, marketing, consulting, recruitment, printing, and security, and is located in London, UK. The planned contract period is from 1st August 2027 to 31st July 2028.

This tender presents substantial opportunities for businesses in the printing, project management, and delivery sectors, especially those adept at handling large-scale electoral service contracts. It is particularly suitable for SMEs and VCSEs interested in broadening their service offerings within the public sector. Companies with expertise in logistics, quality assurance, and accessible design solutions could leverage this project to establish or enhance their foothold in governmental contracts, capitalizing on their ability to deliver high-volume and time-critical services.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Design, print, distribution and project management for the 2028 GLA elections ballot papers

Notice Description

The Greater London Authority London Elects team, on behalf of the GLRO, wishes to procure a Service Provider for the design, print and delivery of approximately 18 million ballot papers ahead of polling day so that every eligible registered has the opportunity to vote. This will include the design, proofing and quality assurance of the ballot papers, and delivery to the 33 London authorities and/or their postal vote facilitation providers. Further additions may include accessible ballot papers and peripherals pending legislative developments.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-052049
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/026923-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79000000 - Business services: law, marketing, consulting, recruitment, printing and security

Notice Value(s)

Tender Value
£2,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 May 20259 months ago
Submission Deadline
Not specified
Future Notice Date
1 Nov 20269 months to go
Award Date
Not specified
Contract Period
31 Jul 2027 - 31 Jul 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Withdrawn
Lots Status
Withdrawn
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GREATER LONDON AUTHORITY (GLA)
Additional Buyers

MISSING

TRANSPORT FOR LONDON

Contact Name
Charles Hayford
Contact Email
charleshayford@tfl.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
E16 1ZE
Post Town
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
Not specified
Local Authority
Newham
Electoral Ward
Stratford Olympic Park
Westminster Constituency
Stratford and Bow

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-052049-2025-05-23T16:21:46+01:00",
    "date": "2025-05-23T16:21:46+01:00",
    "ocid": "ocds-h6vhtk-052049",
    "initiationType": "tender",
    "planning": {
        "documents": [
            {
                "id": "025639-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK1",
                "description": "Pipeline notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/025639-2025",
                "datePublished": "2025-05-23T09:55:04+01:00",
                "format": "text/html"
            },
            {
                "id": "026124-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK1",
                "description": "Pipeline notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/026124-2025",
                "datePublished": "2025-05-23T12:06:10+01:00",
                "format": "text/html"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-PPON-PHGV-7784-TDZZ",
            "name": "Greater London Authority (GLA)",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PHGV-7784-TDZZ"
            },
            "address": {
                "streetAddress": "City Hall, Kamal Chunchie Way",
                "locality": "London",
                "postalCode": "E16 1ZE",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI41"
            },
            "contactPoint": {
                "name": "Charles Hayford",
                "email": "charleshayford@tfl.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthorityCentralGovernment",
                        "description": "Public authority - central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PHMT-6197-NWNZ",
            "name": "Transport for London",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PHMT-6197-NWNZ"
            },
            "address": {
                "streetAddress": "5 Endeavour Square",
                "locality": "London",
                "postalCode": "E20 1JN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI41"
            },
            "contactPoint": {
                "name": "Charles Hayford",
                "email": "charleshayford@tfl.gov.uk"
            },
            "roles": [
                "procuringEntity",
                "processContactPoint"
            ],
            "roleDetails": "TfL Procurement & Commercial is undertaking this procurement on behalf of the GLA as part of the Procurement Shared Service"
        }
    ],
    "buyer": {
        "id": "GB-PPON-PHGV-7784-TDZZ",
        "name": "Greater London Authority (GLA)"
    },
    "tender": {
        "id": "WS2548088941",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Design, print, distribution and project management for the 2028 GLA elections ballot papers",
        "description": "The Greater London Authority London Elects team, on behalf of the GLRO, wishes to procure a Service Provider for the design, print and delivery of approximately 18 million ballot papers ahead of polling day so that every eligible registered has the opportunity to vote. This will include the design, proofing and quality assurance of the ballot papers, and delivery to the 33 London authorities and/or their postal vote facilitation providers. Further additions may include accessible ballot papers and peripherals pending legislative developments.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79000000",
                        "description": "Business services: law, marketing, consulting, recruitment, printing and security"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 2400000,
            "amount": 2000000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2027-08-01T00:00:00+01:00",
                    "endDate": "2028-07-31T23:59:59+01:00"
                },
                "status": "withdrawn",
                "suitability": {
                    "sme": true,
                    "vcse": true
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-11-01T23:59:59Z"
        },
        "status": "withdrawn",
        "aboveThreshold": false,
        "amendments": [
            {
                "id": "026124-2025",
                "description": "Scope and suitability revised."
            }
        ],
        "documents": [
            {
                "id": "026923-2025",
                "documentType": "tenderCancellationNotice",
                "noticeType": "UK12",
                "description": "Procurement termination notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/026923-2025",
                "datePublished": "2025-05-23T16:21:46+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en",
    "awards": [
        {
            "id": "1",
            "status": "cancelled",
            "statusDetails": "A new UK1 pipeline notice will be published.",
            "finalStatusDate": "2025-05-23T00:00:00+01:00",
            "relatedLots": [
                "1"
            ]
        }
    ]
}