Planning

Integrated Housing Management System

SANDWELL METROPOLITAN BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

Planning

03 Jun 2025 at 09:55

UK2 - Preliminary Market Engagement Notice
Planning

23 May 2025 at 09:20

UK1 - Pipeline Notice
Summary of the contracting process

The Sandwell Metropolitan Borough Council is in the planning stage of a procurement process for an Integrated Housing Management System. This process is aimed at obtaining fully integrated IT solutions for various facets of its housing management, including asset management, lettings and homelessness, property services, and repairs/maintenance management. The procurement falls under the industry category of software packages and information systems, with some focus on IT services. The Council is located in Oldbury, United Kingdom. A supplier engagement session is scheduled at Sandwell Council's office for July 2025. Business entities interested in participating should register by 18th July 2025.

This tender presents significant opportunities for businesses in the IT sector, notably those specialising in software development, cloud platforms, and integrated information systems. The procurement not only provides a platform for executing service-oriented solutions but also offers substantial growth potential through sustained contracts, given the contract value of £3.96 million and its planned commencement in April 2026. SMEs are encouraged to participate, particularly if they are adept in deploying technology-driven solutions for public authorities. The competitive flexible procurement method implies a dynamic selection process, which can benefit businesses with innovative and adaptable IT offerings.

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Notice Information

Notice Title

Integrated Housing Management System

Notice Description

Sandwell Metropolitan Borough Council (SMBC) housing department is seeking to purchase fully integrated IT solutions for its housing management, asset management, lettings and homelessness, property services and repairs / maintenance management functions. The aim is to efficiently consolidate and integrate solutions, onto a modern Cloud-based platform to leverage efficiencies and increase customer satisfaction.

Planning Information

Suppliers and other interested parties should register interest by replying to the contact on this notice. This notice is issued to provide and gather information only and does not constitute a call for competition. The information contained within this Notice, or in any communication made between SMBC and any supplier (in relation to this requirement), must not be assumed as creating a contract or agreement. SMBC shall have no liability for any costs, however incurred, by those attending any information days, attendance at meetings, or involvement in the proposed procurement process. Supplier Engagement Session / Open Day An on-site session, at our Sandwell Council offices, is currently being planned for July 2025. This will provide an opportunity for any interested suppliers, across all 4 procurement Lots, to attend. This will be a facilitated session where background to the project will be provided by way of a short presentation, with some detail from each of the specified procurement lots. There will be time for questions and answers in this session and, for those unable to attend in person, a Teams/Zoom link will be provided so that the session can be accessed remotely if required/preferred. For suppliers requiring an invite, to the supplier engagement session, please register your details by email to scott_ashwood@sandwell.gov.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0520f9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/029428-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£3,300,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Jun 20258 months ago
Submission Deadline
Not specified
Future Notice Date
22 Sep 2025Expired
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SANDWELL METROPOLITAN BOROUGH COUNCIL
Contact Name
Scott Ashwood
Contact Email
scott_ashwood@sandwell.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
OLDBURY
Postcode
B69 3DE
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG37 Sandwell
Delivery Location
Not specified
Local Authority
Sandwell
Electoral Ward
Oldbury
Westminster Constituency
West Bromwich

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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