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Electronic Presentation of Evidence - Court Equipment and Presentation Packages PR 2025 083

Crown Prosecution Service

This public procurement record has 9 releases in its history.

Tender

07 Apr 2026 at 16:38

UK4 - Tender Notice
PlanningUpdate

30 Mar 2026 at 14:59

UK3 - Planned Procurement Notice
PlanningUpdate

02 Mar 2026 at 11:24

UK3 - Planned Procurement Notice
PlanningUpdate

13 Feb 2026 at 17:37

UK3 - Planned Procurement Notice
PlanningUpdate

09 Feb 2026 at 09:57

UK3 - Planned Procurement Notice
PlanningUpdate

09 Jan 2026 at 16:26

UK3 - Planned Procurement Notice
Planning

09 Jan 2026 at 16:05

UK3 - Planned Procurement Notice
Planning

10 Jun 2025 at 13:50

UK2 - Preliminary Market Engagement Notice
Planning

23 May 2025 at 11:04

UK1 - Pipeline Notice
Summary of the contracting process

The Crown Prosecution Service (CPS), operating as a public authority of the central government in the United Kingdom, is initiating an open procurement process for a framework agreement titled "Electronic Presentation of Evidence - Court Equipment and Presentation Packages PR 2025 083." The framework is set in the industry category of information technology services, involving a total estimated contract value of £5.8 million (excluding VAT). The procurement, which is currently in the tender phase, focuses on the provision of court equipment and evidence presentation packages, with services divided into two lots covering England and Wales. Deadline specifics are highlighted as follows: submission for the tender process closes on 15th May 2026, with an award period ending on 12th October 2026.

This procurement represents significant business growth opportunities by allowing suppliers to engage with central government contracts. Businesses specialising in information technology services, particularly those with capabilities in audio, video setups and digital transformation of evidence, stand to benefit significantly. The framework agreement permits collaboration with the Serious Fraud Office and other interested contracting authorities, creating opportunities to access wide-ranging criminal justice system contracts. The competitive nature of the framework, with ranked tenderers being awarded in geographical zones, allows diverse businesses, particularly SMEs, to secure positions and engage through direct awards or competitive selections, thereby enhancing business prospects and growth potential within the public sector domain.

How relevant is this notice?

Notice Information

Notice Title

Electronic Presentation of Evidence - Court Equipment and Presentation Packages PR 2025 083

Notice Description

This Procurement will establish a Framework Agreement for the Electronic Presentation of Evidence (EPE): Court Equipment and Presentation Packages. The services covered by this Framework Agreement have been divided into two lots, and each Lot shall operate for a period of two (2) years. Lot 1 shall be utilised by both the Crown Prosecution Service and the Serious Fraud Office. Lot 2 shall be utilised by the Crown Prosecution Service. Additionally, both lots within this Framework are open for use by any other Contracting Authorities (as defined in the Procurement Act 2023) whose activity requires the services procured in a Court, Tribunal, or similar setting, e.g. wider member of the criminal justice system, The Ministry of Justice, Police Forces, the National Crime Agency etc. Lot One: Court Equipment The Contract (Framework Agreement) will be for a two-year duration. The estimated whole life contract value is PS3,817,997.85 ex-VAT /PS4,581,597.42 inc-VAT. Tenderers should note that Framework Agreements offer no guarantee of business over their term. The service requires the temporary installation of a range of audio, video, and tablet hardware to facilitate the electronic presentation of evidence in a court (or alternative) setting over the course of a trial. Technician support will be required for, a) equipment installation and removal, b) user training, c) onsite support. This lot shall be divided into three geographical zones, for full details of each zone please refer to ITT Document 2 (note: Court Equipment services at The Central Criminal Court of England and Wales, also known as The Old Bailey, are excluded from this tender). A maximum of four (4) ranked Tenderers shall be awarded a place in each zone. Services will be commissioned via Direct Award (by rank) each time a call-off is made within any given zone (for more complex requirements the Authority reserves the right to utilise a competitive selection process as detailed in the ITT suite). For the avoidance of doubt, the first-ranked Tenderer in each zone will hold the primary role and be offered each call-off opportunity first, followed by the second-ranked Tenderer, then the third, and finally the fourth. Bidding and Award Process: a) Tenderers may bid for any number of zones, however, no single Tenderer may hold the primary role (i.e., first-ranked position) in more than one geographical zone. b) The highest-scoring Tenderer in each zone shall be awarded the primary role for that zone, unless the situation in point (a) (above) occurs. If point (a) occurs the following steps will be taken. i. The highest scoring Tenderer will be asked to choose which zone they wish to hold the primary role for. ii. The next highest-scoring Tenderer will then be offered the primary role in the other zone(s). iii. If the second Tenderer accepts the primary zone(s), point (i) will then apply should they be successful in more than one zone. iv. The final primary role will be awarded to the highest scoring Tenderer who does not already hold a primary role in the other two zones. v. Once primary roles are assigned, ranks 2, 3, and 4 will be awarded based on score within each zone. Lot Two: Presentation Packages The Contract (Framework Agreement) will be for a two-year duration. The estimated whole life contract value inclusive of all options is PS1,015,463.83 ex-VAT/ PS1,218,556.60 inc-VAT. The service requires the transformation of various forms of evidence (e.g. photographs, CCTV, audio files, technical drawings etc) into a digital format that is easily understandable, and can be presented in a court (or alternative) setting, including but not limited to; a) creation of a chronological timelines to link related documents and other Source Materials b) forensic injury mapping - including interpretation of pathologist report c) closed circuit television and video enhancement d) audio enhancement e) voice distortion f) Technician support may be required for; g) supplying the relevant presentation package to the court h) conducting a test of the presentation on the display equipment available in the court i) operation of the package throughout the course of the hearing This lot shall operate on a national basis, across England and Wales. A maximum of four (4) ranked Tenderers shall be awarded a place in this lot (ranks will be dictated by final scores). The majority of services will be commissioned via Direct Award (by rank) each time a call-off is made. For the avoidance of doubt, the first ranked Tenderer will be offered each call-off opportunity first, followed by the second ranked Tenderer, then the third, and finally the fourth (for more complex requirements the Authority reserves the right to utilise a competitive selection process as detailed in the ITT suite). Additional notes: - Social Value will be applied to the Technical Evaluation part of this tender process.

Lot Information

Court Equipment

The service requires the temporary installation of a range of audio, video, and tablet hardware to facilitate the electronic presentation of evidence in a court (or alternative) setting over the course of a trial. Technician support will be required for, a) equipment installation and removal, b) user training, c) onsite support.

Presentation Packages

The service requires the transformation of various forms of evidence (e.g. photographs, CCTV, audio files, technical drawings etc) into a digital format that is easily understandable, and can be presented in a court (or alternative) setting, including but not limited to; a) creation of a chronological timelines to link related documents and other Source Materials b) forensic injury mapping - including interpretation of pathologist report c) closed circuit television and video enhancement d) audio enhancement e) voice distortion Technician support may be required for; a) supplying the relevant presentation package to the court b) conducting a test of the presentation on the display equipment available in the court c) operation of the package throughout the course of the hearing

Planning Information

All supplier engagement for this opportunity, inlcuding that with incumbent suppliers, will be facilitated via a Request for Information process. To record your interest in this process please access the opportunity via the CPS e-sourcing portal: https://cps.bravosolution.co.uk/web/login.html The project reference is 13922 If you have not already registered for the CPS e-sourcing portal, please select the “Click here to register!” button to create an account. Please note the RFI may not be visable to suppliers until Wedsnesday 11th June 2025.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05215c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/031620-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72222300 - Information technology services

Notice Value(s)

Tender Value
£4,833,461 £1M-£10M
Lots Value
£4,833,460 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Apr 20264 months ago
Submission Deadline
15 May 2026Expired
Future Notice Date
2 Apr 2026Expired
Award Date
Not specified
Contract Period
1 Jul 2027 - 30 Jun 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Crown Prosecution Service
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1H 9EA
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England), TLL Wales
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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