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HCC Dec 25 - A Contract for the Provision of Measured Term Contract Mechanical and Electrical, Planned, Reactive and Minor Works

Hertfordshire County Council

This public procurement record has 3 releases in its history.

TenderCancellation

19 Mar 2026 at 14:30

UK12 - Procurement Termination Notice
Tender

16 Dec 2025 at 15:44

UK4 - Tender Notice
Planning

23 May 2025 at 11:34

UK1 - Pipeline Notice
Summary of the contracting process

Hertfordshire County Council, a sub-central government public authority, recently cancelled a tender for a contract titled "HCC Dec 25 - A Contract for the Provision of Measured Term Contract Mechanical and Electrical, Planned, Reactive and Minor Works." This cancellation occurred on 19 March 2026 due to financial considerations following the final Financial Settlement review. The procurement process was initially in the tender stage but has been discontinued to reassess requirements and financial modelling. The procurement was intended to cover mechanical and electrical services including emergency repairs and planned maintenance across various properties in the Stevenage region of the United Kingdom. Future plans for reorganising local government structures in Hertfordshire could impact similar contracts.

Despite the tender cancellation, the opportunity initially offered significant potential for businesses specialising in heating, ventilation, air-conditioning installations, and repair and maintenance services. Companies with expertise in these areas, especially those comfortable with servicing over 365 days per annum and executing contracts as a deed, would have benefited from participating in this procurement. Although this specific opportunity has been withdrawn, businesses in relevant sectors should remain alert for future tenders from Hertfordshire County Council as they review and potentially reissue their requirements. With a potential contract value of up to £18 million, opportunities for growth and collaboration might still emerge in future procurement cycles.

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Notice Information

Notice Title

HCC Dec 25 - A Contract for the Provision of Measured Term Contract Mechanical and Electrical, Planned, Reactive and Minor Works

Notice Description

Hertfordshire County Council have a requirement for the Provision of Measured Term Works - Mechanical and Electrical, Planned, Reactive and Minor Works. The works comprises of planned servicing and the responsive repair of mechanical and electrical services for a period that includes 24 hours per day over 365 days per annum, incorporating an emergency repair service for the properties as listed in the MTC Site List M&E and planned preventative maintenance within the properties as listed in HCC2516966 MTC M&E PPM Pricing Schedule. Sites may be added or deleted from the list during the period of the Contract. The Form of Contract will be the Joint Contracts Tribunal Standard Form of Measured Term Contract 2024 Edition incorporating the amendments detailed in the Specification. Full details are in the tender document set. The Council will procure this Contract using the Open Procedure as defined in the Procurement Act 2023 Organisations wishing to take part in this project are invited to 'express an interest' and also 'opt in' which will give access to the full procurement documents in the e-tendering system. To be considered as a Tenderer you must complete and submit a Tender by the deadline of 12 noon on the 2nd February 2026. Please allow sufficient time to make your return, as Tender submissions cannot be uploaded and submitted after this return deadline. Please ensure that where possible documents are uploaded as a PDF unless otherwise requested and that file names are succinct. Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents, and can be addressed to the main contact as shown in the details above. Tenderers should be aware that due to the nature of the Services provided, any Contract formed as a result of this procurement process shall be executed as a deed. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate. Please note that the Contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands. Please Note: The TUPE Employee Liability Information for this procurement has been provided along with other documentation for this procurement. TUPE related information must be protected as personal data in accordance with the requirements of Data Protection legislation and must also be kept confidential. By clicking on the View Details button and accessing the documentation for this procurement, Tenderers agree: a)To undertake to treat the information as confidential and commercially sensitive at all times and take all reasonable steps to prevent any inadvertent disclosure to any third party . b)That under no circumstances will any of the information be disclosed by your organisation or your personnel to any third party without the Council's prior consent in writing. c)That the information supplied will be stored securely and destroyed or returned to the Council, after your Organisation's bid has been submitted or you decide not to proceed with a tender submission. d)That you will indemnify the Council for any losses, arising from your breach or breach by any of your personnel of these confidentiality requirements specified above and data protection requirements in relation to TUPE Employee Liability Information. e) The requirements above apply whether the supplier uploads a tender response to this procurement or not. To access this opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home. If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: support@in-tend.co.uk or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:00. The Council reserves the right at any time to cease the procurement process and not award the Contract or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result.

Lot Information

Lot 1

Renewal: The Contract period is for an initial term of three years with the option to extend for up to 24 months on an annual basis. Therefore, the maximum Contract period could be five years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-052191
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/025249-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

CPV Codes

45259300 - Heating-plant repair and maintenance work

45320000 - Insulation work

45331000 - Heating, ventilation and air-conditioning installation work

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£15,000,000 £10M-£100M
Lots Value
£15,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Mar 20265 months ago
Submission Deadline
2 Feb 2026Expired
Future Notice Date
1 Jul 2025Expired
Award Date
Not specified
Contract Period
1 Jun 2026 - 31 May 2029 3-4 years
Recurrence
2030-10-10

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Hertfordshire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
STEVENAGE
Postcode
SG1 2FQ
Postcode Area
Stevenage
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH26 North and East Hertfordshire
Delivery Location
TLH23 Hertfordshire CC
Local Authority
Stevenage
Electoral Ward
Symonds Green
Westminster Constituency
Stevenage

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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