Planning

Open Framework for Building Maintenance and Building Services

BEDFORD BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

Planning

10 Nov 2025 at 13:53

UK2 - Preliminary Market Engagement Notice
Planning

23 May 2025 at 11:47

UK1 - Pipeline Notice
Summary of the contracting process

Bedford Borough Council is initiating an Open Framework for Building Maintenance and Building Services, currently in the planning stage. The procurement process encompasses a wide array of trades and services spread across multiple lots, including electrical and mechanical maintenance, building repairs, and water hygiene management. Expressions of interest are encouraged by the deadline of 19th December 2025, with tender publication due in early January 2026. Located in Bedford, UK, the framework is designed to support regular planned maintenance as well as reactive maintenance and larger repair projects. The framework period is set to commence on 1st April 2026 and run until 31st March 2029, with possible extensions until 2034.

This procurement presents substantial opportunities for businesses in various trades, especially those specialising in building services and mechanical and electrical engineering. Companies capable of providing both single-supplier services for planned maintenance and multi-supplier capabilities for extensive repair works will find considerable growth potential by participating in this tender. Small and medium enterprises (SMEs) are particularly suited, with specific lots open to multi-supplier participation, thereby allowing wider market access and diversification of business portfolios. Businesses that can deliver quality service in minor building works, lift maintenance, and management of safety systems are well positioned to benefit from this extensive public sector framework.

How relevant is this notice?

Notice Information

Notice Title

Open Framework for Building Maintenance and Building Services

Notice Description

Bedford Borough Council is seeking to create an Open Framework for building maintenance services, comprising servicing and maintenance of all mechanical and electric installations and maintenance and repair of building fabric. The framework will comprise of multiple service specific lots with both opportunities to join both single supplier lots for regular planned and reactive maintenance, and multi-supplier lots for larger repairs/renewals projects.

Planning Information

Bedford Borough Council welcomes expressions of interest in our forthcoming Open Framework tender, which will be published in early Jan 2026. Please email the buyer (harry.bagnall@bedford.gov.uk) to receive further details. We are also able to facilitate face to face meetings on request subject to availability. The following services are in scope of this framework, therefore suppliers of these services are encouraged to make contact: Lot 1 – Minor Building works, multiple suppliers sought encompassing all trades for the provision of ad hoc repairs including minor electrical works Lot 2 – Lift Maintenance, a single supplier to be appointed Lot 3a – Mechanical Plant PPM and Reactive Maintenance, a single supplier to be appointed Lot 3b – Mechanical Plant dayworks, multiple suppliers to be appointed to undertake programmed Repair and Renewal work. Lot 4a – Closed Circuit TV, PPM and Reactive Maintenance, a single supplier to be appointed Lot 4b – Intruder alarms, PPM and Reactive Maintenance, a single supplier to be appointed Lot 4c – Fire Alarms and Fire Fighting Equipment, PPM and Reactive Maintenance, a single supplier to be appointed Lot 5a – Catering Equipment, PPM and Reactive Maintenance, a single supplier to be appointed Lot 5b – Catering Equipment, dayworks, multiple suppliers to be appointed to undertake programmed Repair and Renewal work. Lot 6 – Water hygiene management, a single supplier to be appointed Lot 7a – Ventilation and Air Conditioning PPM and Reactive Maintenance, a single supplier to be appointed Lot 7b – Ventilation and Air Conditioning dayworks, multiple suppliers to be appointed to undertake programmed Repair and Renewal work. Lot 8 – Foul and Surface Water Pumping Systems, PPM and Reactive Maintenance, a single supplier to be appointed Lot 9 – Powered and Roller Shutter Doors, PPM and Reactive Maintenance, a single supplier to be appointed Lot 10 – Building Management Systems, PPM and Reactive Maintenance, a single supplier to be appointed Lot 11 – Access Control Systems, PPM and Reactive Maintenance, a single supplier to be appointed Lot 12a – Electrical PPM, encompassing PAT and Fixed Wire Testing, a single supplier to be appointed Lot 12b – Electrical Programmed Works, multiple suppliers to be appointed to undertake programmed Repair and Renewal work.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05224e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/072430-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71315000 - Building services

71334000 - Mechanical and electrical engineering services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Nov 20253 weeks ago
Submission Deadline
Not specified
Future Notice Date
3 Jan 20265 weeks to go
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BEDFORD BOROUGH COUNCIL
Contact Name
Harry Bagnall
Contact Email
harry.bagnall@bedford.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BEDFORD
Postcode
MK42 9AP
Post Town
Milton Keynes
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH24 Bedford
Delivery Location
Not specified
Local Authority
Bedford
Electoral Ward
Cauldwell
Westminster Constituency
Bedford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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