YPO 001283 Outdoor Furniture

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05229d-2026-05-21T15:05:22+01:00",
    "date": "2026-05-21T15:05:22+01:00",
    "ocid": "ocds-h6vhtk-05229d",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PMRV-4748-MNJV",
            "name": "Yorkshire Purchasing Organisation",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PMRV-4748-MNJV"
            },
            "address": {
                "streetAddress": "41 Industrial Park",
                "locality": "Wakefield",
                "postalCode": "WF2 0XE",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKE45"
            },
            "contactPoint": {
                "name": "Amiee Price",
                "email": "Amiee.price@ypo.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ],
                "url": "https://www.ypo.co.uk/"
            }
        },
        {
            "id": "GB-COH-01661404",
            "name": "MARMAX PRODUCTS LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "01661404"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PPCH-3296-QWQW"
                }
            ],
            "address": {
                "streetAddress": "Units 9-16 Tanfield Lea Industrial Estate South",
                "locality": "Stanley",
                "postalCode": "DH9 9QX",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKC14"
            },
            "contactPoint": {
                "email": "sales@marmaxproducts.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://marmaxproducts.co.uk/",
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            },
            "control": {
                "description": "* Samuel Grant Group Ltd - * 00174855 - Parent company * Unit 1 Orion Way, Orion Way, Leeds, England, LS9 0AR * Ownership of Shares - 75% or more"
            }
        },
        {
            "id": "GB-COH-02644623",
            "name": "PLASTIC FURNITURE COMPANY LTD",
            "identifier": {
                "scheme": "GB-COH",
                "id": "02644623"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PBZQ-7837-QLBH"
                }
            ],
            "address": {
                "streetAddress": "Nest Road",
                "locality": "Gateshead",
                "postalCode": "NE10 0ES",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKC22"
            },
            "contactPoint": {
                "email": "sales@pplimited.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://plasticfurniturecompany.co.uk/",
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            },
            "control": {
                "description": "* Samuel Grant Group Ltd - * 00174855 - Parent company * Unit 1 Orion Way, Orion Way, Leeds, England, LS9 0AR * Ownership of Shares - 75% or more"
            }
        },
        {
            "id": "GB-COH-05273230",
            "name": "LEISUREBENCH LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "05273230"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PMZV-9785-WGYH"
                }
            ],
            "address": {
                "streetAddress": "Leisurebench Ltd",
                "locality": "Grantham",
                "postalCode": "NG31 7AA",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF30"
            },
            "contactPoint": {
                "email": "sales@leisurebench.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://leisurebench.co.uk",
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            },
            "control": {
                "description": "* Samuel Grant Group Ltd - * 00174855 - Parent company * Unit 1 Orion Way, Orion Way, Leeds, England, LS9 0AR * Ownership of Shares - 75% or more"
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PMRV-4748-MNJV",
        "name": "Yorkshire Purchasing Organisation"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "YPO are looking to start the pre market engagement for the provision of outdoor furniture. YPO wishes to procure Outdoor Furniture products in 2025 and start the tender process within the next month. The aim of the pre-engagement is to improve on the previous framework, discuss any potential new products, innovation, along with reviewing the current terms and conditions, the specification and social value. YPO has pre-prepared a document for any supplier who may be interested in this opportunity. The Pre engagement period will be from 23nd May 2025 to 13th June 2025. Please contact Amiee Price at Amiee.price@ypo.co.uk for the document and any further information. YPO reserves the right to not commit to advertising this tender if we do so wish. Should YPO wish to proceed further a formal procurement process will be followed in accordance with YPO's contract procedure rules and in line with the Procurement Act 2023 as relevant. Please note that any information is being sought without prejudice and without commitment.",
                "dueDate": "2025-06-13T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "026353-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/026353-2025",
                "datePublished": "2025-05-23T13:39:13+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "001283",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "YPO 001283 Outdoor Furniture",
        "description": "YPO have appointed Suppliers onto a Framework Agreement following a Competitive Tendering Procedure for the supply of Outdoor Furniture [for use primarily in the education market and local authority sectors. However private customers are also able to buy from YPO]. This Framework is designed to allow YPO to meet the needs of all public sector Contracting Authorities by establishing an agreement for Suppliers to deliver to YPO customers on a direct basis whereby the end customer places the order with YPO and YPO places the order with the Supplier, but the Supplier delivers direct to the end customer.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "39000000",
                        "description": "Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "39000000",
                        "description": "Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "39000000",
                        "description": "Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "3"
            }
        ],
        "value": {
            "amountGross": 4000000,
            "amount": 3333333,
            "currency": "GBP"
        },
        "mainProcurementCategory": "goods",
        "aboveThreshold": true,
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "method": "withoutReopeningCompetition",
                "type": "open",
                "buyerCategories": "https://www.ypo.co.uk/about/customers/permissible-users",
                "description": "A completed pricing appendix for a basket of goods was required as part of suppliers submission and was evaluated using the CIPFA % difference model. This pricing is to be held for an Initial Period from 1st April 2026 (the commencement date of this Contract) to March 2027. After this Initial Period, any amendments to price must be agreed with YPO in writing at least 45 days before any proposed implementation. Any price increases must be backed up with evidence to support the increase. Suppliers will then be able to submit new pricing yearly for the following years catalogue."
            }
        },
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-01-01T00:00:00Z",
                    "endDate": "2027-12-31T23:59:59Z",
                    "maxExtentDate": "2029-12-31T23:59:59Z"
                },
                "hasRenewal": true,
                "status": "complete",
                "title": "100% Recycled Plastic Outdoor Furniture",
                "value": {
                    "amountGross": 4000000,
                    "amount": 3333333,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Cost",
                            "description": "There will be one requirement in this criterion which will be to submit pricing on a basket of goods for evaluation",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "There will be one requirement in this criterion which will be to answer a question around product quality",
                            "numbers": [
                                {
                                    "number": 15,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Delivery and Customer Service",
                            "description": "There will be one requirement in this criterion which will be to answer a question around delivery and customer service",
                            "numbers": [
                                {
                                    "number": 15,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value /Sustainability",
                            "description": "There will be one requirement in this criterion which will be to answer a question around Social Value and Sustainability",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Please refer to the procurement documents"
                        },
                        {
                            "type": "technical",
                            "description": "Please refer to the procurement documents"
                        }
                    ]
                },
                "renewal": {
                    "description": "The Framework Agreement will cover the period from the 1st January 2026 to 31st December 2027 with one option to extend for an additional 24 months. The first decision to extend the Framework period will be taken by the end of September 2027 and will be dependent on satisfactory completion of all aspects of the Framework Agreement to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework Agreement period will therefore be 4 years, from 1st January 2026 to 31st December 2029 (subject to an annual review, incorporating price re-establishment and KPI performance)."
                },
                "hasOptions": true,
                "options": {
                    "description": "The right to additional purchases while the contract is valid. Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of the Lot awarded within Outdoor Furniture."
                }
            },
            {
                "id": "2",
                "title": "60-70% Recycled Plastic Outdoor Furniture",
                "status": "complete",
                "value": {
                    "amountGross": 4000000,
                    "amount": 3333333,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Cost",
                            "description": "There will be one requirement in this criterion which will be to submit pricing on a basket of goods for evaluation",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "There will be one requirement in this criterion which will be to answer a question around product quality",
                            "numbers": [
                                {
                                    "number": 15,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Delivery and Customer Service",
                            "description": "There will be one requirement in this criterion which will be to answer a question around delivery and customer service",
                            "numbers": [
                                {
                                    "number": 15,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value /Sustainability",
                            "description": "There will be one requirement in this criterion which will be to answer a question around Social Value and Sustainability",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Please refer to the procurement documents"
                        },
                        {
                            "type": "technical",
                            "description": "Please refer to the procurement documents"
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-01-01T00:00:00Z",
                    "endDate": "2027-12-31T23:59:59Z",
                    "maxExtentDate": "2029-12-31T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Framework Agreement will cover the period from the 1st January 2026 to 31st December 2027 with one option to extend for an additional 24 months. The first decision to extend the Framework period will be taken by the end of September 2027 and will be dependent on satisfactory completion of all aspects of the Framework Agreement to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework Agreement period will therefore be 4 years, from 1st January 2026 to 31st December 2029 (subject to an annual review, incorporating price re-establishment and KPI performance)."
                },
                "hasOptions": true,
                "options": {
                    "description": "The right to additional purchases while the contract is valid. Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of the Lot awarded within Outdoor Furniture."
                }
            },
            {
                "id": "3",
                "title": "Wooden Outdoor Furniture",
                "status": "complete",
                "value": {
                    "amountGross": 4000000,
                    "amount": 3333333,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Cost",
                            "description": "There will be one requirement in this criterion which will be to submit pricing on a basket of goods for evaluation",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "There will be one requirement in this criterion which will be to answer a question around product quality",
                            "numbers": [
                                {
                                    "number": 15,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Delivery and Customer Service",
                            "description": "There will be one requirement in this criterion which will be to answer a question around delivery and customer service",
                            "numbers": [
                                {
                                    "number": 15,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value /Sustainability",
                            "description": "There will be one requirement in this criterion which will be to answer a question around Social Value and Sustainability",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Please refer to the procurement documents"
                        },
                        {
                            "type": "technical",
                            "description": "Please refer to the procurement documents"
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-01-01T00:00:00Z",
                    "endDate": "2027-12-31T23:59:59Z",
                    "maxExtentDate": "2029-12-31T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Framework Agreement will cover the period from the 1st January 2026 to 31st December 2027 with one option to extend for an additional 24 months. The first decision to extend the Framework period will be taken by the end of September 2027 and will be dependent on satisfactory completion of all aspects of the Framework Agreement to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework Agreement period will therefore be 4 years, from 1st January 2026 to 31st December 2029 (subject to an annual review, incorporating price re-establishment and KPI performance)."
                },
                "hasOptions": true,
                "options": {
                    "description": "The right to additional purchases while the contract is valid. Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of the Lot awarded within Outdoor Furniture."
                }
            }
        ],
        "status": "complete",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "participationFees": [
            {
                "id": "ocds-h6vhtk-05229d",
                "type": [
                    "win"
                ],
                "relativeValue": {
                    "proportion": 0.055,
                    "monetaryValue": "award"
                },
                "description": "This tender will have the following rebates: Marketing and Catalogue contribution - 3% Retrospective Rebate - 2.5%"
            }
        ],
        "submissionMethodDetails": "https://procontract.due-north.com/register?ReadForm",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-10-23T14:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-10-08T14:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2025-11-24T23:59:59Z"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "Access to the Procurement Documents can be found at https://procontract.duenorth.com/register?ReadFor",
                "url": "https://procontract.due-north.com/register?ReadForm"
            },
            {
                "id": "059046-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/059046-2025",
                "datePublished": "2025-09-23T18:57:23+01:00",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2029-09-23T23:59:59+01:00"
                }
            ]
        },
        "contractTerms": {
            "financialTerms": "Please refer to the procurement documentation"
        },
        "riskDetails": "Please refer to the procurement documentation"
    },
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
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                "relatedLot": "1"
            },
            {
                "id": "5",
                "measure": "bids",
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            },
            {
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            {
                "id": "12",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "3"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "Lot 1 - 100% Recycled Furniture",
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            "date": "2026-03-17T00:00:00Z",
            "value": {
                "amountGross": 4000000,
                "amount": 3333333,
                "currency": "GBP"
            },
            "mainProcurementCategory": "goods",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-COH-01661404",
                    "name": "MARMAX PRODUCTS LIMITED"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "39000000",
                            "description": "Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UK",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UK",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UK",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UK",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "standstillPeriod": {
                "endDate": "2026-03-27T23:59:59+00:00"
            },
            "contractPeriod": {
                "startDate": "2026-04-01T00:00:00+01:00",
                "endDate": "2028-03-31T23:59:59+01:00",
                "maxExtentDate": "2030-03-31T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "The Framework Agreement will cover the period from the 1st April 2026 to 31st March 2028 with one option to extend for an additional 24 months. The first decision to extend the Framework period will be taken by the end of January 2028 and will be dependent on satisfactory completion of all aspects of the Framework Agreement to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework Agreement period will therefore be 4 years, from 1st April 2026 to 31st March 2030 (subject to an annual review, incorporating price re-establishment and KPI performance)."
            },
            "hasOptions": true,
            "options": {
                "description": "Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Outdoor Furniture."
            },
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                            "region": "UK",
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