Planning

Market Engagement - Supply of Asphalt Road Surfacing Materials & Recovered Waste Products

ROTHERHAM BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

Planning

09 Sep 2025 at 10:08

UK2 - Preliminary Market Engagement Notice
Planning

23 May 2025 at 12:42

UK1 - Pipeline Notice
Summary of the contracting process

Rotherham Borough Council is currently in the planning stage of a public procurement process concerning the supply of Asphalt Road Surfacing Materials & Recovered Waste Products. The contract aims to support the borough’s highway repairs and maintenance efforts. This procurement is categorised under the goods industry with additional services involved and takes place regionally within the United Kingdom, specifically in the UKE31 region. A market engagement opportunity is open until 26th September 2025, paving the way for suppliers to provide data and insights into the market. This engagement is an entry point for suppliers preparing for the official tender, which will be announced in a subsequent notice expected on 1st October 2025.

Businesses specialising in the supply of bitumen, asphalt, and waste-related services will find significant growth opportunities through this tender. Participating in the market engagement process allows suppliers to influence the tender specifications, ultimately increasing their chances of securing a contract when the tenders become live. Companies offering innovative recycling services for waste products, alongside traditional materials used in road surfacing, are particularly well-suited to gain a competitive edge. This opportunity provides a framework agreement, meaning successful suppliers could engage in long-term contracts, substantially boosting their project portfolios.

How relevant is this notice?

Notice Information

Notice Title

Market Engagement - Supply of Asphalt Road Surfacing Materials & Recovered Waste Products

Notice Description

The purpose of this market engagement exercise is to gain information about the current market as a whole, the position of relevant suppliers within it and also any potential barriers that may prevent participation. We will use this information to inform the writing of the tender in such a way to ensure maximum competition and ultimately a robust, best value contract. The Authority has a requirement to carry out repairs and maintenance to highways throughout the borough. This procurement shall cover the supply and delivery of the Asphalt products required to carry out these repairs and maintenance works. Lot 2 of the contract will include the recycling of waste products arising from the highways improvement schemes (planings). The material will be transported to a named site for testing and recycling. The tonnage of this product is expected to be in the region of 8000 per annum. It is unclear at this time if Lot 2 will be awarded to one or multiple suppliers and this decision will be made upon receipt of the information gathered via this market engagement exercise. Please note, this is a market engagement notice only, to gather information to inform the upcoming tender. A tender notice (UK4) will be issued when the procurement is live, it is at this point that you will be able to register your interest and access the documents

Planning Information

This notice is issued to provide information a market engagement opportunity only. All of Rotherham Council's procurement opportunities are published on YORtender. To bid for this opportunity when it becomes live your organisation will need to be registered to the portal. You can register your organisation here: https://yortender.eu-supply.com/login.asp?B=YORTENDER All suppliers who wish to bid for Rotherham Council procurement opportunities must be registered on the Central Digital Platform, with all supplier information submitted and kept up to date. Rotherham Metropolitan Borough Council (RMBC) are keen to understand the market options and availability for an upcoming procurement for Asphalt Road Surfacing materials & Recovered Waste Products. This market engagement therefore seeks to gather any knowledge and data that potential suppliers can provide in terms of Asphalt Road Surfacing materials & Recovered Waste Products. All costs associated with providing a response to the market engagement must be borne by the Supplier. RMBC will not contribute in any way to meeting the production costs of any response. No down-selection of potential providers will take place as a consequence of any responses to this market engagement. Engagement in this Market Engagement (ME) exercise is via a questionnaire published on the tendering portal YORtender at the following link: https://yortender.eu-supply.com/login.asp?B=YORTENDER All correspondence in relation to this ME will be carried out via the YORtender portal, project reference 102016 Potential providers may raise questions or seek clarification regarding any aspect of this document at any time prior to the response deadline. Questions must be submitted using the 'Messaging' function on YORtender in sufficient time to allow the Council to formulate and distribute a response at least 2 calendar days before the due date for the return of this ME. Submissions to be returned via the YORtender portal by 12:00 on 26/09/2025

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0522a2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/054927-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

14 - Mining, basic metals and related products

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

14630000 - Slag, dross, ferrous waste and scrap

44113600 - Bitumen and asphalt

90500000 - Refuse and waste related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Sep 20252 months ago
Submission Deadline
Not specified
Future Notice Date
1 Oct 2025Expired
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ROTHERHAM BOROUGH COUNCIL
Contact Name
Not specified
Contact Email
procurement.places@rotherham.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
ROTHERHAM
Postcode
S60 1AE
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE34 Rotherham
Delivery Location
TLE31 Barnsley, Doncaster and Rotherham
Local Authority
Rotherham
Electoral Ward
Boston Castle
Westminster Constituency
Rotherham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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