Planning

Supply of Vehicle Parts and Consumables

ROTHERHAM BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

Planning

11 Jul 2025 at 12:47

UK2 - Preliminary Market Engagement Notice
Planning

23 May 2025 at 13:01

UK1 - Pipeline Notice
Summary of the contracting process

Rotherham Borough Council is currently in the planning stage for a procurement process titled "Supply of Vehicle Parts and Consumables," aimed at supplying and delivering a broad spectrum of vehicle and specialist vehicle parts. This procurement is classified under the industry category of parts and accessories for vehicles and their engines. The council, based in Rotherham, UK, is a sub-central government authority. The procurement process is planned to commence on 1st April 2026, with a projected completion by 31st March 2030. Key dates include a future notice slated for publication by 31st October 2025.

Businesses specialising in the supply of vehicle parts and accessories will find this tender presents significant growth opportunities, particularly for those capable of establishing and managing framework agreements. Given the scope of required consumables for various fleet vehicles, companies with experience in delivering comprehensive solutions and logistics support across the United Kingdom, especially within the Yorkshire region, would be well-suited to compete. The tender provides a substantial opening for suppliers willing to partner with a public authority actively engaged in streamlining operational efficiencies through optimal fleet management solutions.

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Notice Information

Notice Title

Supply of Vehicle Parts and Consumables

Notice Description

Rotherham Metropolitan Borough Council (RMBC) are keen to understand the market options and availability for an upcoming parts procurement for the RMBC workshop. This market engagement therefore seeks to gather any knowledge and data that potential suppliers can provide to RMBC to improve the procurement and industry updates. All costs associated with providing a response must be borne by the Supplier. RMBC will not contribute in any way to meeting the production costs of any response. No down-selection of Potential Providers will take place as a consequence of any responses to this market engagement. The current RMBC fleet is diverse, totalling almost 400 assets, comprising of vehicles and plant equipment, ranging from cars, vans and minibuses, through to large goods vehicles and specialist municipal types, such as RCV's, Road Sweepers, Gully / Jet Vac Tankers. There is also a large inventory of grounds maintenance equipment, which includes Agricultural Tractors, Trailers, Quad Bikes, Ride on Mowers, Fine Turf Equipment and hand tools such as Strimmer's, Hedge Cutters, Chainsaws and Blowers. Parts supply is integral to the workshop operation that works to achieve minimum vehicle downtime, ensuring frontline services remain effective and without disruption. The current arrangement includes an imprest stock store and next day delivery for all requirements, including consumables. Due to the wide variety of parts required, across many different vehicle makes and models, it would not be possible for the workshop to procure the parts directly with multiple suppliers. It is therefore necessary to engage with a single third-party supplier to ensure the required parts can be provided both quickly and at the best possible price, taking advantage of the supplier's specialist knowledge, buying power and supply chain logistics. The market engagement will allow us to understand the market further and the functionality of the procurement.

Planning Information

Rotherham Metropolitan Borough Council (RMBC) are keen to understand the market options and availability for an upcoming parts procurement for the RMBC workshop and will do this via the Mercell tendering portal: https://uk.eu-supply.com/login.asp?B=YORTENDER The market engagement has been designed as a turnaround document available on Mercell at the address specified above. Please feel free to include any information you feel relevant to the questions asked. Please note that this is not a competitive exercise and is to inform the Council's approach as well as gauge the interest and capacity of the market.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0522cf
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/039279-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

43 - Machinery for mining, quarrying, construction equipment

CPV Codes

34224000 - Parts of trailers, semi-trailers and other vehicles

34310000 - Engines and engine parts

34320000 - Mechanical spare parts except engines and engine parts

34330000 - Spare parts for goods vehicles, vans and cars

34900000 - Miscellaneous transport equipment and spare parts

43800000 - Workshop equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Jul 20257 months ago
Submission Deadline
Not specified
Future Notice Date
31 Oct 2025Expired
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ROTHERHAM BOROUGH COUNCIL
Contact Name
Not specified
Contact Email
procurement.places@rotherham.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
ROTHERHAM
Postcode
S60 1AE
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE34 Rotherham
Delivery Location
TLE31 Barnsley, Doncaster and Rotherham
Local Authority
Rotherham
Electoral Ward
Boston Castle
Westminster Constituency
Rotherham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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