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STC1180 - Future Hard FM Maintenance Services Contract

Corporate Officer of the House of Commons

This public procurement record has 5 releases in its history.

Award

11 Aug 2026 at 12:47

UK6 - Contract Award Notice
Tender

06 Oct 2025 at 17:55

UK4 - Tender Notice
Planning

30 Jul 2025 at 11:44

UK3 - Planned Procurement Notice
Planning

29 May 2025 at 10:34

UK2 - Preliminary Market Engagement Notice
Planning

23 May 2025 at 14:02

UK1 - Pipeline Notice
Summary of the contracting process

The Corporate Officers of the House of Commons and House of Lords procured hard facilities management maintenance and building fabric services for the Parliamentary Estate in Westminster, London. The scope covers planned and reactive maintenance, mechanical, electrical and plumbing systems, building fabric, roofs, masonry, joinery, flooring, painting, glazing, lifts, escalators, boilers, pumps, catering equipment, wastewater and purification plant, lighting, fencing, scaffolding, furniture, technical inspection and testing, laboratory services, helpdesk support, environmental services and small project works. The requirement also includes installation, construction and associated repair services. This is a broad, estate-wide facilities management service combining specialist building engineering, maintenance and fabric trades under one service arrangement.

The procurement is complete and was awarded to OCS Technical Services Limited on 23 July 2026 following an open competitive flexible procedure. There was one lot. The award value is £325,000,000 excluding VAT (£390,000,000 including VAT). The awarded contract runs from 1 October 2026 to 30 April 2033, with optional one-year extensions available separately or together, giving a maximum end date of 30 April 2035. The original estimated lot value was £177,000,000 excluding VAT (£212,400,000 including VAT). Evaluation was based on quality and technical merit (55%), price and commercial considerations (35%), and social value (10%). Three valid final bids were received from OCS Technical Services, Equans Services and Mitie FM.

This outcome demonstrates substantial demand from the Parliamentary Estate for an integrated hard FM provider able to manage a complex, heritage public estate. Credible competitors would need broad in-house or managed capability across mechanical, electrical and plumbing maintenance, building fabric, specialist plant, lifts, roofs, drainage, testing, compliance, reactive repairs and small works. The requirement also favours suppliers able to coordinate a large multidisciplinary workforce, manage asset data and planned maintenance programmes, respond to variable demand, and deliver consistently across occupied government buildings. Strong technical delivery, commercial control and measurable social value would be important, because quality carried greater evaluation weight than price. Experience of secure, highly regulated or heritage environments would strengthen a future proposition.

How relevant is this notice?

Notice Information

Notice Title

STC1180 - Future Hard FM Maintenance Services Contract

Notice Description

Provision of Hard Facilities Management (FM) Maintenance and Building Fabric Services for the Parliamentary Estate. Overall estimated contract value published in this notice covers the initial contract term and includes for within its terms the following as part of the overall possible estimated contract costs: - Initial term (6.5 yrs) including VAT, fixed costs, plus reactive maintenance costs up to inclusive threshold. - Additional 1+1 years including VAT, fixed costs, plus reactive maintenance costs up to inclusive threshold. - Variable costs including VAT, reactive maintenance above inclusive threshold and small project works. - Variable costs for optional 1+1 years including VAT, reactive maintenance above inclusive threshold and small project works. - Indexation - risk allowances - The following possible modifications that may be made to the Contract in accordance with para. 1 of Schedule 8 PA 2023 being modifications which have been unambiguously provided for in the Contract: a. The Authority may add in or remove the maintenance of Affected Properties (as defined in the Contract) from the Scope of the Contract (as listed in the Service Matrix (as defined in the Contract) following the disposal, acquisition and renovation of such buildings by the Authority at any point during the contract duration (including the extensions). The following building will be added to the Affected Properties in the Service Matrix during the Contract duration: * Norman Shaw North is estimated to be added in during the early part of contract, the Authority may increase or decrease the value of the Contract by up to 20% of the original Tender Notice Advertised Contract Value following any additions or removals. b. The Contract duration may be extended by up to two periods of 1 year at the sole discretion of the Authority giving 6/12 months' notice. c. The Authority is entitled to novate or assign any or all its rights and obligations (as applicable) under the Contract to the Delivery Authority (as defined in the Contract) from time to time without the consent of the Supplier provided that any such assignment or novation does not materially increase the burden of the Supplier's obligations under the Contract. d. Following an Asset Validation Exercise (as defined in the Contract) and following an update to the Forward Maintenance Programme (as defined in the Scope), the Authority may increase the value of the Contract as follows: * Reactive Repairs above the Semi-comprehensive Reactive Repair Threshold by up to 20% of the Tender Notice Advertised Contract Value; and * Small Works by up to 50% of the Tender Notice Advertised Contract Value e. The Authority may add or remove any or all of the Optional Services (as defined in the Contract) into the Scope of the Contract during the Contract duration (including the extension periods) using the Optional Services Prices (as defined in the Contract). f. Refer to clause Z28 of the Contract for the modification review clause concerning the above modifications. The following are not included in the advertised Contract Award Value, however, they are possible modifications that may be made to the Contract in accordance with para. 5 of Schedule 8 PA 2023, being modifications the Authority considers to be known risks which may materialise during the term of the Contract and considers that if they did, the Contract could not be performed to the Authority's satisfaction without the Contract being modified to remedy this: (a) Following an Asset Validation Exercise it becomes clear that the asset/s and/or the building fabric is/are in a worse condition than had been anticipated by the Authority when setting the Tender Notice Advertised Contract Value. Such worse condition being due to the Affected Property or Properties containing the relevant asset/s and/or building fabric being aging heritage sites and/or caused by the impact of being located within a highly polluted area. (b) The value of the Contract increases due to the estimated inflationary uplifts in the Tender Notice Advertised Contract Value being lower than the actual inflationary uplifts payable under the Contract.

Lot Information

Lot 1

Options: Optional Services - There will be two price lists for submission in Stage 2, one is for the Core Services (which will be part of the commercial / price evaluation) and one which is Core Services plus Optional Services (which will not form part of the commercial / price evaluation. The Optional Services are detailed within the Scope and Service Matrix. The Optional Services price list may be used by the Authority to undertake a value for money exercise as to whether to self deliver these services, or bring these into this contract through the compensation event mechanism contained within the contract terms. Also see Description of Risks section of this Tender Notice for potential permitted contract modifications under Schedule 8 of PA2023. These are also detailed in the Contract terms and ITT Instruction document.

Renewal: Optional 1 + 1 year extension to be taken separately or together.

Planning Information

The Contracting Authority is seeking responses to this preliminary market engagement from suitable organisations capable of carrying out the requirements to provide Hard Facilities Management Maintenance services, Mechanical, Electrical, Plumbing, Building Fabric, Project Works for the Parliamentary Estate. Interested potential providers can register through the Authority's electronic tendering portal (Atamis) https://atamis-ukparliament.my.site.com/s/Welcome by 12 noon on 5th June 2025 to attend an Industry Day / Market Engagement meeting via Microsoft Teams on Tuesday 10th June 2025 at 13.30 hrs. More details will be provided to organisations that register. The Industry Day will be mainly where the project team will present a high level preview of the requirements and the future tender opportunity. Potential providers will have the opportunity to ask questions and also to give feedback on the Authority's approach via a feedback form after the event. Potential providers shall be allowed to have two persons maximum only to attend from each organisation. The Authority will require the details of the two persons to be submitted in advance via the form which can be downloaded from the Atamis portal after registering for this project. This form should be completed and sent back as soon as possible (before the deadline of 5th June 2025 at 12 noon) via the messaging facility in the project on Atamis. This is to ensure persons are booked on and can be sent invites with a link to the meeting. In the first instance, potential providers should create an Atamis account (via the link above) and once registered, express an interest in this Industry Day by searching for contract opportunity "STC1180 - Future Hard FM Maintenance Services - Industry Day EoI". Having accessed the opportunity, potential providers can then view the form in the "Shared Documents" folder which can then be completed and sent back via the portal. All communication between the Authority and potential providers shall only be undertaken via the messaging centre of the Atamis e-tendering portal for this project. Alternative written means of communication shall not be accepted, unless there are technical issues in accessing Atamis.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0522d2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076206-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

24 - Chemical products

31 - Electrical machinery, apparatus, equipment and consumables; lighting

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

50 - Repair and maintenance services

51 - Installation services (except software)

71 - Architectural, construction, engineering and inspection services

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

24000000 - Chemical products

31000000 - Electrical machinery, apparatus, equipment and consumables; lighting

39100000 - Furniture

44100000 - Construction materials and associated items

44212310 - Scaffolding

45000000 - Construction work

45259000 - Repair and maintenance of plant

45259100 - Wastewater-plant repair and maintenance work

45259200 - Purification-plant repair and maintenance work

45260000 - Roof works and other special trade construction works

45261300 - Flashing and guttering work

45261900 - Roof repair and maintenance work

45261910 - Roof repair

45261920 - Roof maintenance work

45262100 - Scaffolding work

45262110 - Scaffolding dismantling work

45262120 - Scaffolding erection work

45262500 - Masonry and bricklaying work

45262600 - Miscellaneous special-trade construction work

45300000 - Building installation work

45317000 - Other electrical installation work

45330000 - Plumbing and sanitary works

45340000 - Fencing, railing and safety equipment installation work

45420000 - Joinery and carpentry installation work

45430000 - Floor and wall covering work

45440000 - Painting and glazing work

45450000 - Other building completion work

45500000 - Hire of construction and civil engineering machinery and equipment with operator

50000000 - Repair and maintenance services

50230000 - Repair, maintenance and associated services related to roads and other equipment

50232100 - Street-lighting maintenance services

50324200 - Preventive maintenance services

50413000 - Repair and maintenance services of checking apparatus

50511000 - Repair and maintenance services of pumps

50530000 - Repair and maintenance services of machinery

50531000 - Repair and maintenance services for non-electrical machinery

50531100 - Repair and maintenance services of boilers

50700000 - Repair and maintenance services of building installations

50711000 - Repair and maintenance services of electrical building installations

50712000 - Repair and maintenance services of mechanical building installations

50740000 - Repair and maintenance services of escalators

50750000 - Lift-maintenance services

50800000 - Miscellaneous repair and maintenance services

50883000 - Repair and maintenance services of catering equipment

51100000 - Installation services of electrical and mechanical equipment

51510000 - Installation services of general-purpose machinery and equipment

71000000 - Architectural, construction, engineering and inspection services

71630000 - Technical inspection and testing services

71632000 - Technical testing services

71900000 - Laboratory services

72253000 - Helpdesk and support services

79931000 - Interior decorating services

79993000 - Building and facilities management services

90000000 - Sewage, refuse, cleaning and environmental services

Notice Value(s)

Tender Value
£177,000,000 £100M-£1B
Lots Value
£177,000,000 £100M-£1B
Awards Value
£325,000,000 £100M-£1B
Contracts Value
Not specified

Notice Dates

Publication Date
11 Aug 20262 weeks ago
Submission Deadline
14 Oct 2025Expired
Future Notice Date
6 Oct 2025Expired
Award Date
23 Jul 20261 months ago
Contract Period
1 Oct 2026 - 30 Apr 2033 Over 5 years
Recurrence
2032-02-02

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Corporate Officer of the House of Commons
Additional Buyers

Corporate Officer of the House of Lords

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1A 0AA
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

OCS Technical Services Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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