Notice Information
Notice Title
Elections and Registration Services
Notice Description
Birmingham City Council wishes to establish a framework agreement for the provision of Elections and Registration Services. Birmingham Elections Office deals with all elections within the local authority area. This involves dealing with over 750,000 electors, including 75,000 postal voters. There are usually citywide elections at least every 2 years, with local elections scheduled in 2026 and 2030, Police and Crime Commissioner and Combined Authority Mayoral Elections in 2028 and 2032. The General Election will be held at some point before July 2029. This contract would cover all elections held within Birmingham during the life of the contract, including these citywide elections, but also ward by elections, and neighbourhood planning referendums. It would not cover BID Ballots or non-binding local referendums. The contract would also cover the provision of statutory forms relating to Electoral Registration - including all Household correspondence sent out during the annual canvass period (including Canvass Forms, Canvass Communication As and Bs) and Invitations to Register for individual electors. This could amount to mailings to 450,000 properties. The Annual Canvass happens every year (usually between August and November). The framework agreement being procured have been split into 2 Lots, as follows. * Lot 1: A managed postal vote service to handle returned postal votes during elections. * Lot 2: Printing for all statutory elections and electoral registration, including poll cards, ballot papers, postal votes, and any registration or canvass forms The following outcomes are anticipated over the life of the contract as a result of the proposed procurement process to be carried out: * Ensuring all citizens have the opportunity to vote. * Empowering citizens to make their voices heard * Guaranteeing voting access for all eligible citizens * Increasing resident engagement in statutory processes * Providing a secure and accurate result that everyone trusts due to the election being carried out to a high standard in accordance with all relevant legislation
Lot Information
A managed postal vote service to handle returned postal votes during elections.
A managed postal vote service to handle returned postal votes during elections. (Electors have the choice to vote by post at any election, and there is very specific legislation around what a postal vote must include, and how it needs to be handled when it is returned by the elector to ensure that it is only included in the counting of the votes if it is valid).
Printing for all statutory elections and electoral registration, including poll cards, ballot papers, postal votes, and any registration or canvass formsPrinting for all statutory elections and electoral registration, including poll cards, ballot papers, postal votes, and any registration or canvass forms The Council is seeking a supplier who specialises and has experience in providing all services related to the provision of election printing, including the provision of poll cards, ballot papers, postal voting packs, and associated services including pack assembling and mailing solutions. This includes printing forms for electoral registration - including Invitations to Register and Canvass Communications.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-052302
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/077651-2025
- Current Stage
- Award
- All Stages
- Planning, Tender, Award
Procurement Classification
- Notice Type
- UK6 - Contract Award Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
22 - Printed matter and related products
30 - Office and computing machinery, equipment and supplies except furniture and software packages
60 - Transport services (excl. Waste transport)
64 - Postal and telecommunications services
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
22000000 - Printed matter and related products
22821000 - Electoral forms
30199700 - Printed stationery except forms
60410000 - Scheduled air transport services
60411000 - Scheduled airmail transport services
64110000 - Postal services
64112000 - Postal services related to letters
79571000 - Mailing services
79800000 - Printing and related services
79810000 - Printing services
79823000 - Printing and delivery services
79824000 - Printing and distribution services
Notice Value(s)
- Tender Value
- £4,000,000 £1M-£10M
- Lots Value
- £4,000,000 £1M-£10M
- Awards Value
- £4,000,000 £1M-£10M
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 27 Nov 20252 months ago
- Submission Deadline
- 29 Sep 2025Expired
- Future Notice Date
- 1 Jul 2025Expired
- Award Date
- 26 Nov 20252 months ago
- Contract Period
- 26 Jan 2026 - 25 Jan 2030 4-5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Pending
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- BIRMINGHAM CITY COUNCIL
- Contact Name
- Commercial and Procurement Services
- Contact Email
- etendering@birmingham.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- BIRMINGHAM
- Postcode
- B1 1BB
- Post Town
- Birmingham
- Country
- England
-
- Major Region (ITL 1)
- TLG West Midlands (England)
- Basic Region (ITL 2)
- TLG3 West Midlands
- Small Region (ITL 3)
- TLG31 Birmingham
- Delivery Location
- TLG31 Birmingham
-
- Local Authority
- Birmingham
- Electoral Ward
- Ladywood
- Westminster Constituency
- Birmingham Ladywood
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/077651-2025
27th November 2025 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/053598-2025
3rd September 2025 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/053579-2025
3rd September 2025 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/026479-2025
23rd May 2025 - Pipeline notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"url": "https://www.find-tender.service.gov.uk/Notice/077651-2025",
"datePublished": "2025-11-27T12:34:45Z",
"format": "text/html"
}
],
"assessmentSummariesDateSent": "2025-11-27T00:00:00+00:00",
"milestones": [
{
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}
]
}