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Elections and Registration Services

Birmingham City Council

This public procurement record has 5 releases in its history.

Award

11 Mar 2026 at 14:03

UK7 - Contract Details Notice
Award

27 Nov 2025 at 12:34

UK6 - Contract Award Notice
TenderUpdate

03 Sep 2025 at 14:54

UK4 - Tender Notice
Tender

03 Sep 2025 at 14:31

UK4 - Tender Notice
Planning

23 May 2025 at 14:18

UK1 - Pipeline Notice
Summary of the contracting process

Birmingham City Council has initiated a comprehensive framework agreement for "Elections and Registration Services" to manage electoral processes across Birmingham. This procurement, which commenced on 27th January 2026 and will run for four years, consists of two primary lots: Lot 1 for a managed postal vote service and Lot 2 for statutory election and registration printing services. This project aims to serve over 750,000 electors and covers citywide elections, ward-by-elections, and neighbourhood planning referendums, excluding BID Ballots or non-binding local referendums. Using an open procedure, the procurement targets services in the postal and printing categories, with significant mailings expected, especially during the annual canvass campaign between August and November. The Council, based in Birmingham, UK (region UKG31), is facilitating this tender through its e-tendering system. The framework aims to enhance voting access and ensure secure and trusted election outcomes through effective service delivery.

This tender provides substantial opportunities for businesses specialising in electoral services and printing. The split into two lots allows for companies with expertise in either postal services or printing solutions to engage, enabling both small-to-medium enterprises (SMEs) and large organisations to contribute to Birmingham's electoral services. Companies like Idox Software Ltd and Civica Election Services Ltd, both awarded contracts, demonstrate the potential for growth through active participation in public sector projects. The procurement process prioritises quality, social value, and price, making it an appealing prospect for experienced firms aiming to expand their portfolio in public authority sectors, particularly those located or with capability in the UK. This framework agreement is particularly attractive to businesses that specialise in secure mailing systems or are adept in high-volume printing, offering a stable opportunity for long-term partnership with Birmingham City Council.

How relevant is this notice?

Notice Information

Notice Title

Elections and Registration Services

Notice Description

Birmingham City Council wishes to establish a framework agreement for the provision of Elections and Registration Services. Birmingham Elections Office deals with all elections within the local authority area. This involves dealing with over 750,000 electors, including 75,000 postal voters. There are usually citywide elections at least every 2 years, with local elections scheduled in 2026 and 2030, Police and Crime Commissioner and Combined Authority Mayoral Elections in 2028 and 2032. The General Election will be held at some point before July 2029. This contract would cover all elections held within Birmingham during the life of the contract, including these citywide elections, but also ward by elections, and neighbourhood planning referendums. It would not cover BID Ballots or non-binding local referendums. The contract would also cover the provision of statutory forms relating to Electoral Registration - including all Household correspondence sent out during the annual canvass period (including Canvass Forms, Canvass Communication As and Bs) and Invitations to Register for individual electors. This could amount to mailings to 450,000 properties. The Annual Canvass happens every year (usually between August and November). The framework agreement being procured have been split into 2 Lots, as follows. * Lot 1: A managed postal vote service to handle returned postal votes during elections. * Lot 2: Printing for all statutory elections and electoral registration, including poll cards, ballot papers, postal votes, and any registration or canvass forms The following outcomes are anticipated over the life of the contract as a result of the proposed procurement process to be carried out: * Ensuring all citizens have the opportunity to vote. * Empowering citizens to make their voices heard * Guaranteeing voting access for all eligible citizens * Increasing resident engagement in statutory processes * Providing a secure and accurate result that everyone trusts due to the election being carried out to a high standard in accordance with all relevant legislation The framework agreement will commence on 27th January 2026 and will be in place for a period of 4 years. (Unless terminated under the terms and conditions of the contract)

Lot Information

A managed postal vote service to handle returned postal votes during elections.

A managed postal vote service to handle returned postal votes during elections. (Electors have the choice to vote by post at any election, and there is very specific legislation around what a postal vote must include, and how it needs to be handled when it is returned by the elector to ensure that it is only included in the counting of the votes if it is valid).

Printing for all statutory elections and electoral registration, including poll cards, ballot papers, postal votes, and any registration or canvass forms

Printing for all statutory elections and electoral registration, including poll cards, ballot papers, postal votes, and any registration or canvass forms The Council is seeking a supplier who specialises and has experience in providing all services related to the provision of election printing, including the provision of poll cards, ballot papers, postal voting packs, and associated services including pack assembling and mailing solutions. This includes printing forms for electoral registration - including Invitations to Register and Canvass Communications.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-052302
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/021800-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

30 - Office and computing machinery, equipment and supplies except furniture and software packages

60 - Transport services (excl. Waste transport)

64 - Postal and telecommunications services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

22000000 - Printed matter and related products

22821000 - Electoral forms

30199700 - Printed stationery except forms

60411000 - Scheduled airmail transport services

64110000 - Postal services

64112000 - Postal services related to letters

79571000 - Mailing services

79800000 - Printing and related services

79810000 - Printing services

79823000 - Printing and delivery services

79824000 - Printing and distribution services

Notice Value(s)

Tender Value
£4,000,000 £1M-£10M
Lots Value
£4,000,000 £1M-£10M
Awards Value
£4,000,000 £1M-£10M
Contracts Value
£4,000,000 £1M-£10M

Notice Dates

Publication Date
11 Mar 20265 months ago
Submission Deadline
29 Sep 2025Expired
Future Notice Date
2 Jul 2025Expired
Award Date
26 Nov 20259 months ago
Contract Period
27 Jan 2026 - 26 Jan 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Birmingham City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B1 1BB
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG31 Birmingham
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
2
Supplier Names

Civica Election Services Ltd

Idox Software Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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