Award

Licenced case management system

THE POLICE AND CRIME COMMISSIONER FOR SURREY

This public procurement record has 1 release in its history.

Award

23 May 2025 at 14:31

Award Notice
Summary of the contracting process

The procurement process for a licenced case management system was undertaken by The Police and Crime Commissioner for Surrey, located in Guildford, in the UKJ region. This contract is within the services industry category, specifically system maintenance services. The procurement method used was limited, involving an award procedure without prior publication of a call for competition due to the system's proprietary nature. The process has now reached the award and contract stage with the key contract being signed on 4th April 2025. The main rationale was to continue supporting the Digital Forensic team with the system until transitioning to an alternative option in two to three years.

This tender presents growth opportunities for businesses specialised in digital forensic technology and system maintenance services. Companies with capabilities in supporting proprietary systems and working within the constraints of limited competition procurement would be especially well-suited to engage with such contracts. The awarded supplier for this process was INTAFORENSICS LTD, indicating that small to medium enterprises (SMEs) with established relations and niche expertise can successfully secure contracts in this sector.

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Notice Information

Notice Title

Licenced case management system

Notice Description

Case management system used by the Digital Forensic team

Lot Information

Lot 1

Case management system used by the Digital Forensic team

Procurement Information

The system has been used by the Digital Forensics Team since 2016 to transform the way they work and achieve accreditation for their operational activity set by the Forensic Science Regulator. Licences for the system can only be purchased from the supplier, as they developed and own the system. The two-to-three-year goal is to switch over to NICHE, but this is not an option at present.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0523d7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/026747-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50324100 - System maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£18,212 Under £100K

Notice Dates

Publication Date
23 May 20259 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
3 Apr 202510 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE POLICE AND CRIME COMMISSIONER FOR SURREY
Contact Name
Irfat Chowdhury
Contact Email
irfat.chowdhury@surrey.police.uk
Contact Phone
+44 7783804373

Buyer Location

Locality
GUILDFORD
Postcode
GU3 1YJ
Post Town
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
TLJ South East (England)
Local Authority
Guildford
Electoral Ward
Stoke
Westminster Constituency
Guildford

Supplier Information

Number of Suppliers
1
Supplier Name

INTAFORENSICS

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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