Provision of a Human Resource System & Duties Management System

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            "name": "The Police and Crime Commissioner for Warwickshire",
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        "title": "Provision of a Human Resource System & Duties Management System",
        "description": "The Police & Crime Commissioner for Warwickshire intends to award contracts for the provision of a Human Resources (HR) System and Duties Management System to Warwickshire Police, this was following a competitive flexible above threshold open tender. The following lots have been awarded: Lot 1 - HR System including: o Human Resources Management and Training Administration (core requirements). o Case Management, Performance Management, and Recruitment (optional). Lot 2 - Duties Management System - A system which holds working hours and shift patterns for our officers and staff encompassing shift planning, rostering, managing minimum staffing levels, and leave requests. The contract shall be for an initial period which includes the implementation period plus 5-year(s) licence, support & maintenance (from system go live) with an option to extend for up to a further 3 x 12-month periods. The contract dates and extension dates provided in this notice are for guidance only based upon estimated timescales of an implementation period February 2026 to July 2027 with an anticipated Go live of systems 01 August 2027. Estimated contract value ranges are as follows: Lot 1 - PS1.16m to PS2.25m (excluding VAT) including one off implementation costs plus options Lot 2 - PS1.63m to PS1.85 million (excluding VAT) including one off implementation costs Costs are estimated and may be subject to change depending on the type of solution and licensing terms agreed. In addition whilst costs are fixed for the initial contract term any extension periods may have relevant price indexation inflation applied.",
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                "status": "complete",
                "title": "HR System",
                "description": "Human Resources Management and Training Administration (core requirements). Case Management, Performance Management, and Recruitment (optional). Our requirements are split into core elements and optional modules which are currently subject to separate contracts, but which we may wish to bring into scope at a later date. For the purposes of evaluation, only core requirements will be considered. System Scope (Core): We are looking for a system with the following functionality: * Human Resources Management * Centralised database * Employee self-service * Onboarding and offboarding * Absence Management * Workforce analytics * Compliance * Training Administration * Creating, scheduling, and managing courses * Creating and maintaining training and skills records * Reporting tools dashboards and analytics * System Administration tools * Integration with Duties Management System and other third-party systems (e.g. payroll, Corevet) * Integrations with Microsoft 365 and Business Objects * Secure data capture and reporting * System Support and Maintenance * Training Support and Materials System Scope (Optional Modules): Recruitment Performance Management Case Management All Functional & Non-Functional Requirements are detailed in \"2a Annex 1 Functional & Non-Functional Requirements\". Full details are included in the Invitation to Tender documents. Estimated values updated 24 September 2025 to include extension periods.",
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                    "amountGross": 2700000,
                    "amount": 2250000,
                    "currency": "GBP"
                },
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                    "weightingDescription": "Weightings are set at ranges which we reserve the right to refine at different stages of the procedure. Stage 1 Participation & Tender (same criteria for both lots) Supplier Information/Central Digital Platform - Pass/Fail Functional & Non-functional Requirements Matrix - Pass/Fail Tender Questions - Technical & Social Value 70% (Published Range 20% - 70%) Pricing 30% (Published Range 30% - 40%) System Demo 0% (Published Range 0% - 30%) The top 3 highest scoring bidders in each lot will be invited to participate in Stage 2 Stage 2 Demo & BAFO (same criteria for both lots) Tender Quality Score (From stage 1) 20% (Published Range 20% - 70%) System Demo 40% (Published Range 0% - 40%) Final Pricing 40% (Published Range 30% - 40%) We reserve the right to refine the award criteria during the procedure prior to inviting final tenders. Full stage details are set out in Section 6 of the Invitation to Tender.",
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                            "description": "Weightings are set at ranges which we reserve the right to refine at different stages of the procedure. Stage 1 Participation & Tender (same criteria for both lots) Supplier Information/Central Digital Platform - Pass/Fail Functional & Non-functional Requirements Matrix - Pass/Fail Tender Questions - Technical & Social Value 70% (Published Range 20% - 70%) Pricing 30% (Published Range 30% - 40%) System Demo 0% (Published Range 0% - 30%) The top 3 highest scoring bidders in each lot will be invited to participate in Stage 2 Stage 2 Demo & BAFO (same criteria for both lots) Tender Quality Score (From stage 1) 20% (Published Range 20% - 70%) System Demo 40% (Published Range 0% - 40%) Final Pricing 40% (Published Range 30% - 40%) We reserve the right to refine the award criteria during the procedure prior to inviting final tenders. Full stage details are set out in Section 6 of the Invitation to Tender."
                        },
                        {
                            "type": "price",
                            "name": "Simple description",
                            "description": "Weightings are set at ranges which we reserve the right to refine at different stages of the procedure. Stage 1 Participation & Tender (same criteria for both lots) Supplier Information/Central Digital Platform - Pass/Fail Functional & Non-functional Requirements Matrix - Pass/Fail Tender Questions - Technical & Social Value 70% (Published Range 20% - 70%) Pricing 30% (Published Range 30% - 40%) System Demo 0% (Published Range 0% - 30%) The top 3 highest scoring bidders in each lot will be invited to participate in Stage 2 Stage 2 Demo & BAFO (same criteria for both lots) Tender Quality Score (From stage 1) 20% (Published Range 20% - 70%) System Demo 40% (Published Range 0% - 40%) Final Pricing 40% (Published Range 30% - 40%) We reserve the right to refine the award criteria during the procedure prior to inviting final tenders. Full stage details are set out in Section 6 of the Invitation to Tender."
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                "id": "LOT-0002",
                "title": "Duties Management System",
                "description": "A system which holds working hours and shift patterns for our officers and staff encompassing shift planning, rostering, managing minimum staffing levels, and leave requests. Important Note: For Lot 2 bidders must be able to deliver the solution directly and not through a partner. It is a condition of participation for Lot 2 that suppliers have a developed Duties Management System which is operating in a policing environment. We are looking for a system with the following functionality: * Shift Scheduling * Leave and Absence Management * Reporting tools dashboards and analytics * System Administration tools * Integration with HR Management System * Integrations with Microsoft 365 and Business Objects * Secure data capture and reporting * System Support and Maintenance * Training Support and Materials All Functional & Non-Functional Requirements are detailed in \"2a Annex 1 Functional & Non-Functional Requirements\". Full details are included in the Invitation to Tender documents. Estimated values updated 24 September 2025 to include extension periods.",
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                    "weightingDescription": "Weightings are set at ranges which we reserve the right to refine at different stages of the procedure. Stage 1 Participation & Tender (same criteria for both lots) Supplier Information/Central Digital Platform - Pass/Fail Functional & Non-functional Requirements Matrix - Pass/Fail Tender Questions - Technical & Social Value 70% (Published Range 20% - 70%) Pricing 30% (Published Range 30% - 40%) System Demo 0% (Published Range 0% - 30%) The top 3 highest scoring bidders in each lot will be invited to participate in Stage 2 Stage 2 Demo & BAFO (same criteria for both lots) Tender Quality Score (From stage 1) 20% (Published Range 20% - 70%) System Demo 40% (Published Range 0% - 40%) Final Pricing 40% (Published Range 30% - 40%) We reserve the right to refine the award criteria during the procedure prior to inviting final tenders. Full stage details are set out in Section 6 of the Invitation to Tender.",
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                            "description": "Weightings are set at ranges which we reserve the right to refine at different stages of the procedure. Stage 1 Participation & Tender (same criteria for both lots) Supplier Information/Central Digital Platform - Pass/Fail Functional & Non-functional Requirements Matrix - Pass/Fail Tender Questions - Technical & Social Value 70% (Published Range 20% - 70%) Pricing 30% (Published Range 30% - 40%) System Demo 0% (Published Range 0% - 30%) The top 3 highest scoring bidders in each lot will be invited to participate in Stage 2 Stage 2 Demo & BAFO (same criteria for both lots) Tender Quality Score (From stage 1) 20% (Published Range 20% - 70%) System Demo 40% (Published Range 0% - 40%) Final Pricing 40% (Published Range 30% - 40%) We reserve the right to refine the award criteria during the procedure prior to inviting final tenders. Full stage details are set out in Section 6 of the Invitation to Tender."
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                            "type": "price",
                            "name": "Simple description",
                            "description": "Weightings are set at ranges which we reserve the right to refine at different stages of the procedure. Stage 1 Participation & Tender (same criteria for both lots) Supplier Information/Central Digital Platform - Pass/Fail Functional & Non-functional Requirements Matrix - Pass/Fail Tender Questions - Technical & Social Value 70% (Published Range 20% - 70%) Pricing 30% (Published Range 30% - 40%) System Demo 0% (Published Range 0% - 30%) The top 3 highest scoring bidders in each lot will be invited to participate in Stage 2 Stage 2 Demo & BAFO (same criteria for both lots) Tender Quality Score (From stage 1) 20% (Published Range 20% - 70%) System Demo 40% (Published Range 0% - 40%) Final Pricing 40% (Published Range 30% - 40%) We reserve the right to refine the award criteria during the procedure prior to inviting final tenders. Full stage details are set out in Section 6 of the Invitation to Tender."
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                    "datePublished": "2026-01-19T14:31:38Z",
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}