GLA Electronic Vote Counting System

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        "title": "GLA Electronic Vote Counting System",
        "description": "This Contract Award Notice is issued in accordance with the Procurement Act 2023 to notify the market of the intention to award a contract and to formally commence the standstill period for the provision of an Electronic Vote Counting System, which includes the supply of all scanners, networking and associated technology systems, display equipment, technology / digital systems for capturing information from all London Local Authorities, ballot papers and ballot boxes, as well as distribution to the nominated destinations in each London Local Authority for the London Mayoral and London Assembly election in 2028. The scope includes the design and implementation of the full training on using the E-Counting System.",
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                            "name": "Technical Response",
                            "description": "Quality criteria consist of technical requirements and social value (100 quality points) The technical elements listed below carries a total maximum of 90 quality points score (out of 100) in the evaluation of tender responses against the quality criteria. - Electronic Counting Solution (46 points) - Ballot Paper, Boxes and Seals (6.5 points) - Count Centre (2.5 points) - Counting the Count (19 points) - Service Provider's Site (1.5 points) - Approach to Quality Sustainability and Environment (1.5 points) - Project and Delivery Management (5 points) - Compliance with electoral law (3 points) - Transparency (2.5 points) - Security and Compliance with Standards (2.5 points) TfL may refine an award criterion as part of the competitive flexible procedure in accordance with PA2023 section 24."
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            "features": "TfL is conducting this procurement using the Competitive Flexible Procedure under the Procurement Act 2023 to identify a supplier to deliver an Electronic Ballot Counting Solution. The procurement will be broadly structured as follows: i) Invitation to Participate in the Conditions of Participation Stage via response to the Procurement Specific Questionnaire ('PSQ'). Key considerations: o Clarification Period. o Project specific questions. o Pass/Fail criteria. o Shortlist of suppliers to be invited to the Invitation to Tender (ITT) stage. The deadline for supplier to submit clarifications on the PSQ or is currently Monday 10 November 2025. The deadline for suppliers' submission of their responses to the PSQ is currently Monday 24 November 2025. Evaluation of a PSQ will be used to shortlist suppliers for the ITT stage. Suppliers are required to submit the completed PSQ via TfL's SAP Ariba portal and provide any supporting documentation. TfL will evaluate the PSQ responses against the stated criteria and suppliers will be ranked based on their total moderated score. TfL expect to shortlist a maximum of four (4) suppliers to be taken through to the ITT stage. ii) An Invitation to Tender (ITT) stage This stage will be used by TfL to obtain a greater understanding of the bidder's proposed E-Counting Solution and delivery approach. Current estimated start date for Invitation to Tender is January 2026. For Initial Tender and Final Tender/BAFO Evaluation, TfL is adopting a price per quality point (PQP) evaluation methodology whereby each Bidder's total price (from their completed financial response) will be divided by their total quality score to give a PQP. Following Initial Tender evaluation, TfL may invite suppliers to participate in dialogue/negotiation session (this is optional) prior being invited to submit Final Tender (BAFO) (if required). ITT Stage key considerations: Initial Tender phase may include some or all of the following: o Clarification Period. o Pass/Fail elements. o Evaluation questions. o Application of Minimum Quality Thresholds. o Demonstrations. o Financial Model responses. o PQP Approach. Dialogue/Negotiation Phase o Discussions between TfL and bidders about any aspect of the procurement and to improve the content of initial tender submissions. Final Tender (BAFO) Phase (if required) may include some or all of the following: o Pass/Fail elements. o Evaluation questions. o Application of Minimum Quality Thresholds o Financial Model responses o PQP Approach iii) Post-tender negotiation Stage (if deemed necessary by TfL). iv) Preferred Supplier Stage (if deemed necessary by TfL). To participate in this opportunity, suppliers must be registered on TfL's e-Tendering platform, SAP Ariba. Please refer to submission instructions specified within this Tender Notice. Further instructions and guidance will be included in the draft tender documents which will made available to participating suppliers during the selection phase. Kindly refer any queries to ECOUNTCommercial@tfl.gov.uk."
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