Planning

Early Market Engagement (Request for Information) for Integrated Asset Management System

CORNWALL COUNCIL

This public procurement record has 2 releases in its history.

PlanningUpdate

28 May 2025 at 13:09

UK2 - Preliminary Market Engagement Notice
Planning

23 May 2025 at 17:50

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Cornwall Council, a sub-central government public authority, is in the planning stage of a procurement process for an Integrated Asset Management System (IAMS) to manage Highways and Environment assets across Cornwall. This early market engagement involves a Request for Information (RFI), with an emphasis on Client and Asset Management, operational and financial activities, and on-site functionality using hand-held devices. Key events include a Supplier Question and Answer Session on 13th June 2025 and Supplier Presentation Sessions from 9th to 30th July 2025. Interested parties are urged to submit their RFI responses by 30th June 2025 at 13:00 and express interest in participating in the supplier presentations by 20th June 2025.

This tender provides significant opportunities for businesses specialising in information systems and software packages, especially those with a focus on comprehensive asset management solutions. With Cornwall Council's IAMS handling substantial operational volumes, there is potential for suppliers with experience in extensive infrastructure projects to significantly enhance the local authority's capabilities. Businesses well-versed in the development and delivery of assets management and operational software are particularly suited to compete, offering them a chance to expand their business footprint within the public sector.

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Notice Information

Notice Title

Early Market Engagement (Request for Information) for Integrated Asset Management System

Notice Description

Cornwall has 8,000km of highway, 4,500km of public rights of way and 500km of multi-use trails, including the longest section of the South West Coast Path National Trail. The Council currently utilises its Integrated Asset Management System (IAMS) to support the provision of asset management for Highways and Environment assets across the county. The system provides Client and Asset Management functionality, whilst also delivering operational and financial activities and facilitating on-site works using hand-held devices. In fact, the current IAMS processes around 15,000 jobs (which include packages of work) annually for an approximate value of PS100m each year. The current user distribution is approximately: * 200 users of the mobile software * 500 desktop/ core system/ office users In addition to direct asset management functionality, the current IAMS allows customers to contact and raise enquiries with the Local Authority. The current IAMS system processes approximately 40,000 of these service requests every year. Currently, the majority of the Environment service requests are managed outside of the IAMS system so only approximately 5% of these relate to specifically Environment assets. The existing IAMS supports the asset management of a number of different asset types across both Highways and Environment areas. The following table indicates an approximate current number of these asset records contained in the existing IAMS system. As part of the review being undertaken by the Council it is likely that these values will change (particularly where new service areas are included within the scope of any new system(s) procured). Please see the full Request for Information (RFI) document which includes a detailed breakdown of the scope of the procurement as well as questions that the Council would like suppliers in the market to respond to. Please contact Alex Kirk (alex.kirk@cornwall.gov.uk) to receive a copy of the RFI document.

Planning Information

Cornwall Council is planning to procure an Integrated Asset Management System (IAMS) that will support the provision of asset management for Highways and Environment assets across the county whilst also covering Client and Asset Management functionality, delivering operational and financial activities and facilitating on-site works using hand-held devices. To achieve this the Council is undertaking market engagement, which includes the issuance of this Request for Information (RFI) and Supplier Presentation Sessions. The Council will be reviewing the associated supplier responses to the RFI in order to develop our approach to this procurement and to use the provided information and insights to inform future decision making in relation to the Council’s IAMS requirements. This RFI will form no commercial commitment with responding parties. It should be noted that the Council makes no obligations or undertakings in any way to: • go to tender, • accept any advice or information received from suppliers • tender the requirement through any discussed routes to market or include suppliers responding to this RFI in any future invitation and, • any other commitment to suppliers whatsoever, including any intention to form a contract with any supplier for provision of the requirement. Please contact Alex Kirk (alex.kirk@cornwall.gov.uk) and Christine Edwards (christine.edwards@cornwall.gov.uk) to request a copy of the Council's IAMS RFI document. Suppliers who are interested in this area of service provision and wish to assist with our assessment of the market are invited to submit a response to the RFI and should respond to the questions provided at the end of the notice. We look forward to your response by 30th June 2025 on 13:00. Email responses should be addressed to: alex.kirk@cornwall.gov.uk and christine.edwards@cornwall.gov.uk A remote Supplier Question and Answer Session will be held for interested suppliers on Friday 13th June 2025 (13:00 – 16:30). At this session suppliers will be able to ask any questions they may have regarding this RFI. Please contact Alex Kirk and Christine Edwards using the above email addresses for instructions on booking attendance at the Supplier Question and Answer session. We anticipate holding sessions between 10:00 and 15:00 for suppliers to present and discuss their responses to the RFI on dates between 9th – 30th July 2025. These dates and times may alter dependent on the level of interest in the RFI engagement. Please contact Alex Kirk and Christine Edwards using the above email address for instructions on booking attendance at the Supplier Presentation Sessions. Please contact us as early as possible for expressing an interest in attending a supplier presentation session. The deadline for expressing an interest in attending will be 13:00 on 20th June 2025. This will allow the Council team suitable time to finalise logistical arrangements.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-052525
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/028125-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 May 20259 months ago
Submission Deadline
Not specified
Future Notice Date
30 Jun 2025Expired
Award Date
Not specified
Contract Period
1 Jan 2027 - 2 Jan 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CORNWALL COUNCIL
Contact Name
Mr Alex Kirk
Contact Email
alex.kirk@cornwall.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
TRURO
Postcode
TR1 3AY
Post Town
Truro
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK3 Cornwall and Isles of Scilly
Small Region (ITL 3)
TLK30 Cornwall and Isles of Scilly
Delivery Location
Not specified
Local Authority
Cornwall
Electoral Ward
Truro Boscawen & Redannick
Westminster Constituency
Truro and Falmouth

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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