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School Payroll and HR Administration Services

Cumberland Council

This public procurement record has 3 releases in its history.

Award

14 Aug 2025 at 15:19

UK7 - Contract Details Notice
Award

07 Jul 2025 at 18:10

UK6 - Contract Award Notice
Tender

27 May 2025 at 14:38

UK4 - Tender Notice
Summary of the contracting process

Cumberland Council has completed the procurement process for the "School Payroll and HR Administration Services" contract. This tender, listed under the services category, was conducted using an open procedure with a framework agreement setup. The Council sought up to four suppliers capable of providing payroll and HR administration services for approximately 74 primary schools under its jurisdiction. The contract period commenced on 12th August 2025 and will conclude on 31st July 2029, with the procurement taking place in the UK, specifically targeting the region UKD1. Several key players, including CAPITA BUSINESS SERVICES LTD and LIBERATA UK LIMITED, have been involved as suppliers.

This tender represents a significant opportunity for businesses within the payroll and HR sectors, particularly those looking to expand their footprint by partnering with public authorities like Cumberland Council. With a gross contract value estimated at £770,400, participation provides substantial financial growth potential. SME businesses, as indicated by the successful inclusion of TIVAAM LTD and PAYROLL EASY GROUP LIMITED, are especially well-suited to such tenders, given the procurement method's support for diversity and SME involvement. Engaging with this contract allows businesses to foster long-term relationships with public sector clients through participation in a framework agreement that prioritizes cost-efficiency and competitive pricing.

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Notice Information

Notice Title

School Payroll and HR Administration Services

Notice Description

Cumberland Council plans to establish a framework of up to 4 suppliers who can offer an effective, timely and cost-effective Payroll & HR Administration service to maintained non-chequebook schools within the footprint of Cumberland Council. Currently there are 74 schools who plan to initially use this framework which are predominantly Primary Schools, and range in size of staffing numbers however the numbers may change subject to individual school needs. It is envisaged that a maximum of 4 suppliers will be awarded onto the framework. Further competitions will be conducted under the framework by individual schools (or by the Council on behalf of individual schools) and these will be awarded on price alone.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-052722
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/048840-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79631000 - Personnel and payroll services

Notice Value(s)

Tender Value
£642,000 £500K-£1M
Lots Value
£642,000 £500K-£1M
Awards Value
£642,000 £500K-£1M
Contracts Value
£642,000 £500K-£1M

Notice Dates

Publication Date
14 Aug 20251 years ago
Submission Deadline
23 Jun 2025Expired
Future Notice Date
Not specified
Award Date
4 Jul 20251 years ago
Contract Period
12 Aug 2025 - 31 Jul 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cumberland Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARLISLE
Postcode
CA1 1RD
Postcode Area
Carlisle
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD1 Cumbria
Small Region (ITL 3)
TLD13 Cumberland
Delivery Location
TLD1 Cumbria
Local Authority
Cumberland
Electoral Ward
Castle
Westminster Constituency
Carlisle

Supplier Information

Number of Suppliers
4
Supplier Names

CAPITA BUSINESS SERVICES LTD

LIBERATA UK LIMITED

PAYROLL EASY GROUP LIMITED

TIVAAM LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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