NEPO214 - Grounds Maintenance, Equipment & Plant

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-052746-2026-02-06T14:38:13Z",
    "date": "2026-02-06T14:38:13Z",
    "ocid": "ocds-h6vhtk-052746",
    "initiationType": "tender",
    "planning": {
        "documents": [
            {
                "id": "027848-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK1",
                "description": "Pipeline notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/027848-2025",
                "datePublished": "2025-05-27T16:13:27+01:00",
                "format": "text/html"
            },
            {
                "id": "056395-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/056395-2025",
                "datePublished": "2025-09-15T07:42:24+01:00",
                "format": "text/html"
            }
        ],
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "NEPO intend to publish a Preliminary Market Engagement Questionnaire via the OPEN e-Tendering system (www.open-uk.org). The questionnaire responses will help NEPO design the Framework by providing the level of market interest and provide insight from suppliers on the shaping of the future provision. The questionnaire will be made accessible via OPEN on 17/09/25 with a submission deadline of 16:00 on 30/09/25. Suppliers wishing to access and complete the questionnaire must first register on OPEN using the link above. For guidance on how to create an account or submit your questionnaire response through OPEN, please visit https://www.open-hub.org/training to access the available Training Guides. Should you require technical assistance from the OPEN Support team, this can be requested via open.support@nepo.org. PLEASE NOTE: OPEN is accessible 24/7 however, technical support is available Monday to Thursday 08:30 - 17:00 and Friday 08:30 - 16:30. NEPO also intend to hold a Market Engagement event* with interested suppliers via Microsoft Teams on 01/10/25. This event will include a presentation and Q&A. Suppliers wishing to attend this event are required to register their interest via email to michelle.graham@nepo.org by 16:00 on 24/09/25. *Attendance is optional and does not provide suppliers with an advantage in any future related procurement. Nor does it constitute as an intention to tender for any future related procurement. Please note the above information may be subject to change.",
                "dueDate": "2025-10-17T23:59:59+01:00",
                "status": "scheduled"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-COH-05014821",
            "name": "The Association of North East Councils Limited",
            "identifier": {
                "scheme": "GB-COH",
                "id": "05014821"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PYVX-2132-JNMM"
                }
            ],
            "address": {
                "streetAddress": "Northern Design Centre",
                "locality": "Gateshead",
                "postalCode": "NE8 3DF",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKC22"
            },
            "contactPoint": {
                "email": "fleet@nepo.org"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.nepo.org",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-05014821",
        "name": "The Association of North East Councils Limited"
    },
    "tender": {
        "id": "NEPO214",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "NEPO214 - Grounds Maintenance, Equipment & Plant",
        "description": "The Association of North East Councils trading as the North East Procurement Organisation (NEPO) in partnership with The Procurement Partnership Ltd (TPPL) is seeking to establish a multi-supplier, multi-lot Framework Agreement for Grounds Maintenance, Equipment & Plant for use by contracting authorities throughout the United Kingdom. NEPO intends to publish an Invitation to Tender via the Open eTendering system. Suppliers wishing to be considered for this Framework Agreement must register their expression of interest and submit a tender through the NEPO eTendering system. If not already registered, candidates should register on the Open eTender system at https://www.nepo.org/open Tenders must be submitted using the link above. Tenders submitted via post or email methods will not be accepted. Guidance for how to create an account, search for opportunities and respond is included within the Supplier's hub. If you require further support please email open.support@nepo.org",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "03100000",
                        "description": "Agricultural and horticultural products"
                    },
                    {
                        "scheme": "CPV",
                        "id": "16000000",
                        "description": "Agricultural machinery"
                    },
                    {
                        "scheme": "CPV",
                        "id": "24400000",
                        "description": "Fertilisers and nitrogen compounds"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34144000",
                        "description": "Special-purpose motor vehicles"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "16000000",
                        "description": "Agricultural machinery"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42990000",
                        "description": "Miscellaneous special-purpose machinery"
                    },
                    {
                        "scheme": "CPV",
                        "id": "43200000",
                        "description": "Earthmoving and excavating machinery, and associated parts"
                    },
                    {
                        "scheme": "CPV",
                        "id": "43300000",
                        "description": "Construction machinery and equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "43600000",
                        "description": "Parts of machinery for mining, quarrying and construction"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "42600000",
                        "description": "Machine tools"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44511000",
                        "description": "Hand tools"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44512000",
                        "description": "Miscellaneous hand tools"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "44511000",
                        "description": "Hand tools"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44512000",
                        "description": "Miscellaneous hand tools"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45500000",
                        "description": "Hire of construction and civil engineering machinery and equipment with operator"
                    },
                    {
                        "scheme": "CPV",
                        "id": "60180000",
                        "description": "Hire of goods-transport vehicles with driver"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77111000",
                        "description": "Hire of agricultural machinery with operator"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77112000",
                        "description": "Hire of mowers or agricultural equipment with operator"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "4"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "aboveThreshold": true,
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "method": "withAndWithoutReopeningCompetition",
                "type": "open",
                "buyerCategories": "The Framework will be open and accessible to all NEPO Member Authorities, Associate Members and TPPL Members. A full list of NEPO Member Authorities can be found - https://www.nepo.org/about A full list of Associate Members can be found - https://www.nepo.org/associate-membership/current-associate-members",
                "description": "The successful Tenderer will enter into a Framework Agreement (NEPO214 - Grounds Maintenance, Equipment & Plant) with NEPO & TPPL. This Framework will be made accessible to the Member Authorities and the Associate Members of NEPO and TPPL via Call-Off contracts. NEPO will establish overarching terms and conditions that define the core principles of the Framework. Pricing will be determined through the tender process and evaluated against predefined award criteria and associated weightings. All tenderers will be assessed accordingly. Pricing submitted as part of this Framework will apply to requirements nationally. Under the Framework, the pricing for goods purchased via Lots 1 - 3 shall be in accordance with the results of a Further Competition or for the purposes of Direct Award the price for the goods as advised by the Supplier to the Agent based upon the exact specification identified. The hire rates submitted for Lot 4 will form the basis of a rate book to be used by Contracting Authorities seeking to hire those items via the Framework. Pricing for the rate book will be held fixed for each 12-month period of the Framework and adjusted following an annual refresh process. This does not limit Contracting Authorities from accessing this lot of the Framework to hire equipment not covered by the rate book. Contracting Authorities may establish Call-Off contracts through either Direct Award or Mini/Further Competition. A Direct Award may be used where the Contracting Authority objectively determine that there are benefits and rationale, this rationale may include but is not limited to: necessity for urgency relating to timescales, the complexity of the project or continuity of works. This is subject to the Contracting Authority's internal procurement and legal guidelines permitting a Direct Award. In cases of Direct Award, pricing will be based on the Tenderers rates within the Framework Agreement. All suppliers awarded to the Framework may be invited to participate in Further Competitions. The evaluation criteria for any Further Competitions will be specified by the Contracting Authority and included in the competition documentation. Suppliers will be required to submit pricing based on the specific project requirements.",
                "buyerLocationRestrictions": [
                    {
                        "gazetteer": {
                            "scheme": "GB-ITL",
                            "identifiers": [
                                "UK"
                            ]
                        }
                    }
                ]
            }
        },
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-09-01T00:00:00+01:00",
                    "endDate": "2030-08-31T23:59:59+01:00"
                },
                "status": "active",
                "title": "Grounds Maintenance Equipment and Horticultural Chemicals",
                "description": "Lot 1 covers the supply/purchase of a wide range of grounds maintenance equipment, associated implements, attachments, spare parts, maintenance packages, and related services. This lot also includes the supply of horticultural chemicals and treatments used in grounds maintenance, including but not limited to fertilisers, herbicides, pesticides, fungicides, and growth regulators.",
                "value": {
                    "amountGross": 200000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
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                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                }
            },
            {
                "id": "2",
                "title": "Agricultural and Construction Plant Equipment",
                "description": "Lot 2 covers the supply/purchase of new (with refurbished/demonstrator options by exception) agricultural and construction plant equipment, associated implements, attachments, spare parts, and maintenance/servicing packages.",
                "status": "active",
                "value": {
                    "amountGross": 200000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-09-01T00:00:00+01:00",
                    "endDate": "2030-08-31T23:59:59+01:00"
                }
            },
            {
                "id": "3",
                "title": "Handheld Tools and Equipment",
                "description": "Lot 3 covers the supply/purchase of new handheld tools and accessories, including all electrically powered (corded and cordless), battery-powered, petrol/diesel-powered, pneumatic, and manually operated mechanical tools used in grounds/landscape maintenance, horticultural and construction environments.",
                "status": "active",
                "value": {
                    "amountGross": 200000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-09-01T00:00:00+01:00",
                    "endDate": "2030-08-31T23:59:59+01:00"
                }
            },
            {
                "id": "4",
                "title": "Hire of Equipment Operated or Unoperated",
                "description": "Lot 4 covers the hire (with or without operator for certain items) of all equipment types specified under Lots 1, 2, and 3, plus additional tools, equipment, and powered plant required for planned, emergency, or ad-hoc works. Includes delivery, set-up, de-mobilisation, and where required, fuel, consumables and on-site supervision.",
                "status": "active",
                "value": {
                    "amountGross": 200000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-09-01T00:00:00+01:00",
                    "endDate": "2030-08-31T23:59:59+01:00"
                },
                "hasOptions": true,
                "options": {
                    "description": "The hire rates submitted under lot 4 for grounds and plant equipment will form the basis of a rate book to be used by members seeking to hire those items via the Framework. This does not limit members from accessing this lot of the Framework to hire equipment not covered by the rate book."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-01-30T23:59:59Z"
        },
        "status": "active",
        "value": {
            "amountGross": 200000000,
            "currency": "GBP"
        },
        "participationFees": [
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                "id": "ocds-h6vhtk-052746",
                "type": [
                    "win"
                ],
                "relativeValue": {
                    "proportion": 0.03,
                    "monetaryValue": "award"
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        ],
        "submissionMethodDetails": "NEPO intends to publish an Invitation to Tender via the Open eTendering system. Suppliers wishing to be considered for this Framework must register their expression of interest and submit a tender through the Open eTendering system at https://open-uk.org/ Tenders must be submitted via the link above. Submissions via email or post will not be accepted. Guidance for how to create an account, search for opportunities and respond is included within the Suppliers Hub. If you require further support please email open.support@nepo.org",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-03-16T12:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-06-30T23:59:59+01:00"
        },
        "lotDetails": {
            "awardCriteriaDetails": "There will be an unlimited number of suppliers appointed to the framework."
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "011014-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/011014-2026",
                "datePublished": "2026-02-06T14:38:13Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}