Award

Grounds Maintenance

TUNBRIDGE WELLS BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Award

28 May 2025 at 08:35

UK5 - Transparency Notice
Summary of the contracting process

The procurement process initiated by Tunbridge Wells Borough Council focuses on the provision of grounds maintenance services within the borough, including care for parks, sports fields, and cemeteries. This contract falls under the industry category of services and is located in Royal Tunbridge Wells, United Kingdom. The procurement stage is currently at the award phase, dated 28 May 2025, with a contract period extending from 1 January 2027 to 31 December 2029. The procurement method employed is a direct award, justified by unforeseen circumstances related to local government reorganisation, as specified in the Government's English Devolution White Paper.

This tender presents significant opportunities for businesses specialising in grounds maintenance services, particularly those capable of large-scale operations. Companies like the awarded supplier, Tivoli Group Limited, which provide comprehensive grounds maintenance solutions, would be well-positioned to compete for similar contracts. It offers prospects for expanding business portfolios in public sector service provisions, becoming a routine service partner, and establishing a presence in strategic local government collaborations. Interested businesses should be able to adapt to potential changes in administrative boundaries and service requirements amidst local government transformations.

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Notice Information

Notice Title

Grounds Maintenance

Notice Description

Provision of grounds maintenance services in the borough of Tunbridge Wells, including parks, sports fields, cemeteries etc.

Procurement Information

The Direct Award is being made using the exemption in Schedule 5 Procurement Act 2023 para.19 (3): (3)The condition in this sub-paragraph is met if, treating the new contract as a modification of the existing contract, the new contract would be a modification of the existing contract of a kind described in- (a)paragraph 4 of Schedule 8 (unforeseeable circumstances) Para. 4 of Schedule 8: 4(1)A modification is a permitted modification if- (a)the circumstances giving rise to the modification could not reasonably have been foreseen by the contracting authority before the award of the contract, (b)the modification would not change the overall nature of the contract, and (c)the modification would not increase the estimated value of the contract by more than 50 per cent. The specific requirements contained in the Government's English Devolution White Paper of 16 December 2024, including the scale / extent and pace of the requirement for Local Government Re-organisation (consisting of the invitation from the Minister for Local Government and English Devolution to submit interim plans by 21 March 2025 and full proposals by 28 November 2025), was not something that a diligent contracting authority could have foreseen. The re-organisation creates immediate uncertainty in terms of which service areas will be provided by which unitary authorities, how the current administrative boundaries will be affected and how that authority may want to approach ongoing service provision. There is also uncertainty around the timing of changes and the implications (when decision-making powers may be affected including the power to enter into contracts of this nature (without consent)). The contracting authority is therefore reluctant to enter into any long term commitment for this service during this period of uncertainty. The contracting authority does not consider that an extension of the term would alter the overall nature of the contract as the same services are to be provided on the same terms. The increase in the estimated value of the contract is less than 50%.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05277c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/027935-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK5 - Transparency Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£4,682,400 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
28 May 20259 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
28 May 20259 months ago
Contract Period
1 Jan 2027 - 31 Dec 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TUNBRIDGE WELLS BOROUGH COUNCIL
Contact Name
Not specified
Contact Email
procurement@tunbridgewells.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
ROYAL TUNBRIDGE WELLS
Postcode
TN1 1RS
Post Town
Tonbridge
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ46 West Kent
Delivery Location
Not specified
Local Authority
Tunbridge Wells
Electoral Ward
Park
Westminster Constituency
Tunbridge Wells

Supplier Information

Number of Suppliers
1
Supplier Name

TIVOLI GROUP

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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