Award

Windows 11 in place upgrade and Rolling replacement program

WEST MIDLANDS COMBINED AUTHORITY

This public procurement record has 1 release in its history.

Award

29 May 2025 at 09:15

UK7 - Contract Details Notice
Summary of the contracting process

The West Midlands Combined Authority (WMCA) has awarded a contract for a technological upgrade, specifically focusing on the Windows 11 upgrade and a Rolling Replacement Program. The procurement, titled "Windows 11 in place upgrade and Rolling replacement program," falls under the services category and has been completed. Located in Birmingham, UK (postal code B19 3SD), WMCA has employed a limited procurement method marked as "Below threshold - limited competition," which aligns with the legal framework outlined in the UKPGA 2023/54. The contract, starting on 8th May 2025 and concluding on 31st August 2025, was signed on 2nd May 2025, and valued at £44,919. The supplier awarded is PROBRAND LIMITED, based in Manchester (postal code M2 4DN), enhancing systems and technical consultancy services, as well as system support services within the UKG region.

This tender presents a significant opportunity for businesses focused on IT consultancy and technical support, especially those capable of facilitating large-scale software migrations and hardware replacements. SMEs with expertise in system consultancy and support are particularly well-suited to benefit from such contracts, as demonstrated by PROBRAND LIMITED's success. This contract also highlights the demand for technical expertise within public-sector technological upgrades, offering potential growth for enterprises positioned to deliver on similar future contracts and underlining the importance of staying informed about government procurement opportunities.

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Notice Information

Notice Title

Windows 11 in place upgrade and Rolling replacement program

Notice Description

WMCA is set to embark on a significant technological upgrade starting at the onset of the new financial year. This initiative will be executed through two parallel workstreams: the Windows 11 upgrade and the Rolling Replacement Program. * Windows 11 upgrade workstream focuses on migrating the authority's existing Windows 10 end user devices to the Windows 11 (23H2) platform * Rolling replacement program encompasses the replacement of out-of-warranty hardware with new devices

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05288f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/028349-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Below threshold - limited competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72220000 - Systems and technical consultancy services

72250000 - System and support services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£37,432 Under £100K

Notice Dates

Publication Date
29 May 20258 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
1 May 20259 months ago
Contract Period
7 May 2025 - 31 Aug 2025 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST MIDLANDS COMBINED AUTHORITY
Contact Name
Not specified
Contact Email
procurement.team@wmca.org.uk
Contact Phone
Not specified

Buyer Location

Locality
BIRMINGHAM
Postcode
B19 3SD
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified
Local Authority
Birmingham
Electoral Ward
Newtown
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
1
Supplier Name

PROBRAND

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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