Tender

Catering Delivery Partnership

UNIVERSITY OF EDINBURGH

This public procurement record has 2 releases in its history.

Tender

24 Sep 2025 at 13:57

Planning

29 May 2025 at 11:27

Summary of the contracting process

The University of Edinburgh is currently in the tender stage of the procurement process for a "Catering Delivery Partnership," classified under catering services (CPV code 55520000). The tender involves providing catering services throughout the year to multiple locations at the University, supplementing the in-house services from ACE (Accommodation, Catering & Events). The procurement method is an "Open procedure," with an estimated contract value of £5,000,000, and the procurement is open until 24th October 2025. This contract, located in Edinburgh (region UKM75), offers an initial term of two years with potential extensions. Community benefits are a requirement, aiming for a collaborative partnership to manage surges in demand or seasonal variations.

This tender presents opportunities for catering businesses capable of providing high-quality, competitively priced services in educational settings. The demand to cover supplementary needs alongside a university's in-house capabilities means businesses that can provide flexible and scalable solutions will be well-suited. Companies with strong capabilities in logistics, compliance with health and safety standards, and a commitment to delivering community benefits have a significant growth opportunity. Small to mid-sized catering companies looking to enter or expand in the educational sector might find this partnership particularly beneficial due to the defined potential for long-term collaboration and substantial contract value.

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Notice Title

Catering Delivery Partnership

Notice Description

The University has a requirement for a supplier to provide a catering delivery service to handle requirements that cannot be fulfilled by the in-house service from ACE (Accommodation, Catering & Events). The supplier needs to be able to fulfil catering requirements throughout the year and be able to deliver to multiple areas across the University. It is required to be competitively priced and at a specified quality and health & safety standard.

Lot Information

Lot 1

The University has a requirement for a supplier to provide a catering delivery service to handle requirements that cannot be fulfilled by the in-house service from ACE (Accommodation, Catering & Events). The supplier needs to be able to fulfil catering requirements throughout the year and be able to deliver to multiple areas across the University. It is required to be competitively priced and at a specified quality and health & safety standard. ACE should be first-choice for users at the University for catering with external supplier support needed when ACE reach capacity and there are catering requests they are unable to fulfil. A successful outcome would be to have a supplier in place for users to select who are ready to pick up the additional catering demand from across the University as/when required. The "Partnership" element which is referenced throughout this tender is defined as a vision for a collaborative working relationship with the successful bidder to maintain a continuity of service for catering in instances such as surges in demand or seasonal variances experienced throughout the course of the contract period. The contract will be in place for an initial term of 2 years, with three options to extend for periods of 1-year each (2+1+1+1). The estimated total contract value is based on forecast spend over a 5 year period. The University does not guarantee any volume of product during the length of the contract. Volume is solely dependent on demand. All figures noted within the tender package are indicative only.

Renewal: Total contract length: 2 years Option to extend 1yr + 1yr + 1yr

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0528c1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/059321-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services


CPV Codes

55520000 - Catering services

55523000 - Catering services for other enterprises or other institutions

Notice Value(s)

Tender Value
£5,000,000 £1M-£10M
Lots Value
£5,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Sep 20255 months ago
Submission Deadline
24 Oct 2025Expired
Future Notice Date
30 Jun 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF EDINBURGH
Contact Name
Iain Davies
Contact Email
idavies@ed.ac.uk
Contact Phone
+44 1316502759

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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