Award

Mechanical & Electrical Condition Surveys

BURNLEY BOROUGH COUNCIL

This public procurement record has 3 releases in its history.

Award

19 Nov 2025 at 12:37

Award

14 Jul 2025 at 11:55

Tender

30 May 2025 at 10:29

Summary of the contracting process

Burnley Borough Council, a public authority operating under the sub-central government classification, undertook a procurement process titled "Mechanical & Electrical Condition Surveys". The procurement aimed to obtain condition reports for mechanical and electrical services across 32 properties in Burnley. Key elements included HVAC systems, electrical and plumbing infrastructures, and fire detection systems, among others. The procurement method was an open competition below the threshold, inviting organisations to tender and resulting in the award of the contract to KAM ENGINEERING LTD, an SME based in Eastleigh. The contract, valued at GBP 44,367, commenced on 20th October 2025 and will conclude on 27th February 2026, with the procurement information last updated on 19th November 2025.

This tender offers significant business growth opportunities for SMEs specialising in building surveying and facilities management services. The comprehensive scope of work requires expertise in analysing the condition and effectiveness of mechanical and electrical installations, and developing budgets for necessary replacements. Businesses adept in providing detailed technical evaluations and compiling life cycle cost analyses are particularly well-suited to such a contract. Firms capable of delivering detailed reports on both current and potential future maintenance needs stand to benefit from partnerships with public authorities looking to maintain and upgrade their infrastructure efficiently.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Mechanical & Electrical Condition Surveys

Notice Description

The Council requires condition reports analysing the condition of the M&E services within 32 properties across the Borough. The reports for each building must cover the following mechanical and electrical installations: * Heating, Ventilation and Air Conditioning (HVAC) systems: This includes boilers, chillers, air handling units, ductwork, fans and filters. * Electrical systems: This includes switchgear, distribution boards, cables, lighting and emergency lighting systems. * Plumbing and drainage systems: This includes hot and cold-water supplies, drainage systems, pumps and tanks. * Fire detection and suppression systems: This includes smoke detectors, sprinklers, fire alarms and extinguishers. * Lifts and escalators: This includes all lift installations and escalators in the building. The scope of service for each element should consist of: * Plant Condition RAG. * Current effectiveness of the plant. * Date of installation against the CIBSE Guide M tables for typical plant replacement requirements. * Areas of corrosion. * Areas of system malfunction. Size of the plant and pipework. * Evaluate M&E test certificates and highlight any missing compliance documentation. * Photographic evidence of defects. * Summary of required action. * Budget costs for replacements. * Option appraisals (where practical). Where available, asset registers, as installed drawings, equipment handbooks, maintenance records and Operation & Maintenance manuals will be made available to help compile the required outputs, including Life Cycle Cost Analysis. Tenders are invited from organisations that have the necessary resources, ability, and experience to meet the Council's requirements. It is anticipated that the contract will start in August 2025.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-052985
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075194-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services


CPV Codes

71315300 - Building surveying services

Notice Value(s)

Tender Value
£60,000 Under £100K
Lots Value
£60,000 Under £100K
Awards Value
£44,367 Under £100K
Contracts Value
£44,367 Under £100K

Notice Dates

Publication Date
19 Nov 20253 months ago
Submission Deadline
13 Jun 2025Expired
Future Notice Date
Not specified
Award Date
10 Jul 20257 months ago
Contract Period
19 Oct 2025 - 27 Feb 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
BURNLEY BOROUGH COUNCIL
Contact Name
Not specified
Contact Email
procurement@burnley.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BURNLEY
Postcode
BB11 9SA
Post Town
Blackburn
Country
England

Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD4 Lancashire
Small Region (ITL 3)
TLD46 East Lancashire
Delivery Location
TLD46 East Lancashire

Local Authority
Burnley
Electoral Ward
Daneshouse with Stoneyholme
Westminster Constituency
Burnley

Supplier Information

Number of Suppliers
1
Supplier Name

KAM ENGINEERING

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-052985-2025-11-19T12:37:41Z",
    "date": "2025-11-19T12:37:41Z",
    "ocid": "ocds-h6vhtk-052985",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PXCG-1649-DCLV",
            "name": "Burnley Borough Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PXCG-1649-DCLV"
            },
            "address": {
                "streetAddress": "Town Hall, Manchester Rd",
                "locality": "Burnley",
                "postalCode": "BB119SA",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKD46"
            },
            "contactPoint": {
                "email": "procurement@burnley.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-14443069",
            "name": "KAM ENGINEERING LTD",
            "identifier": {
                "scheme": "GB-COH",
                "id": "14443069"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PCLZ-8439-LLYM"
                }
            ],
            "address": {
                "streetAddress": "120 Winchester Road 6 The Mall",
                "locality": "Eastleigh",
                "postalCode": "SO53 2QD",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ35"
            },
            "contactPoint": {
                "email": "ops@kam-surveys.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://www.kam-surveys.co.uk",
                "scale": "sme",
                "vcse": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PXCG-1649-DCLV",
        "name": "Burnley Borough Council"
    },
    "tender": {
        "id": "SW/HB",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Mechanical & Electrical Condition Surveys",
        "description": "The Council requires condition reports analysing the condition of the M&E services within 32 properties across the Borough. The reports for each building must cover the following mechanical and electrical installations: * Heating, Ventilation and Air Conditioning (HVAC) systems: This includes boilers, chillers, air handling units, ductwork, fans and filters. * Electrical systems: This includes switchgear, distribution boards, cables, lighting and emergency lighting systems. * Plumbing and drainage systems: This includes hot and cold-water supplies, drainage systems, pumps and tanks. * Fire detection and suppression systems: This includes smoke detectors, sprinklers, fire alarms and extinguishers. * Lifts and escalators: This includes all lift installations and escalators in the building. The scope of service for each element should consist of: * Plant Condition RAG. * Current effectiveness of the plant. * Date of installation against the CIBSE Guide M tables for typical plant replacement requirements. * Areas of corrosion. * Areas of system malfunction. Size of the plant and pipework. * Evaluate M&E test certificates and highlight any missing compliance documentation. * Photographic evidence of defects. * Summary of required action. * Budget costs for replacements. * Option appraisals (where practical). Where available, asset registers, as installed drawings, equipment handbooks, maintenance records and Operation & Maintenance manuals will be made available to help compile the required outputs, including Life Cycle Cost Analysis. Tenders are invited from organisations that have the necessary resources, ability, and experience to meet the Council's requirements. It is anticipated that the contract will start in August 2025.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "71315300",
                        "description": "Building surveying services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKD46",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 72000,
            "amount": 60000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "submissionMethodDetails": "https://www.the-chest.org.uk/",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2025-06-13T15:00:00+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "complete",
                "value": {
                    "amountGross": 72000,
                    "amount": 60000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality Method Statements",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Contract Price / Fee",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2025-08-04T00:00:00+01:00",
                    "endDate": "2026-02-27T23:59:59Z"
                }
            }
        ],
        "documents": [
            {
                "id": "028721-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/028721-2025",
                "datePublished": "2025-05-30T11:29:06+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 7,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 7,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 7,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "Mechanical & Electrical Condition Surveys",
            "status": "active",
            "date": "2025-07-11T00:00:00+01:00",
            "value": {
                "amountGross": 44367,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": false,
            "suppliers": [
                {
                    "id": "GB-COH-14443069",
                    "name": "KAM ENGINEERING LTD"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "71315300",
                            "description": "Building surveying services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKD46",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKD46",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "contractPeriod": {
                "startDate": "2025-08-04T00:00:00+01:00",
                "endDate": "2026-02-27T23:59:59Z"
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "039608-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/039608-2025",
                    "datePublished": "2025-07-14T12:55:03+01:00",
                    "format": "text/html"
                }
            ],
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2025-08-04T23:59:59+01:00",
                    "status": "scheduled"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "title": "Mechanical & Electrical Condition Surveys",
            "status": "active",
            "period": {
                "startDate": "2025-10-20T00:00:00+01:00",
                "endDate": "2026-02-27T23:59:59Z"
            },
            "value": {
                "amountGross": 44367,
                "currency": "GBP"
            },
            "aboveThreshold": false,
            "dateSigned": "2025-10-20T00:00:00+01:00",
            "documents": [
                {
                    "id": "075194-2025",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/075194-2025",
                    "datePublished": "2025-11-19T12:37:41Z",
                    "format": "text/html"
                }
            ]
        }
    ]
}