Planning

Photo Booths in HM Passport Offices

HOME OFFICE

This public procurement record has 1 release in its history.

Planning

30 May 2025 at 14:42

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Home Office is currently in the planning stage of a procurement process focusing on the installation and operation of photo booths at HM Passport Office locations across the United Kingdom. This opportunity is listed under the "services" category within the photographic industry, specifically pertaining to photographic equipment and services. The process is a concession-based arrangement, where suppliers can generate revenue through customer use of the booths. Interested suppliers are required to express their interest by 16:00 on 13th June 2025. The project aims to ensure compliance with passport photograph requirements and biometric standards from the Home Office, with a planned contract period from 9th October 2025 through to 9th October 2027, with a potential extension until 8th October 2028.

This tender presents a significant business growth opportunity for companies specialising in photographic equipment and services, particularly those capable of installing, operating, and maintaining photo booths autonomously. The concession model allows suppliers to earn revenue while fulfilling a critical public service, making it ideal for businesses seeking steady revenue streams tied to high usage volumes. Small and medium-sized enterprises with experience in similar service models may find this opportunity particularly attractive, as the procurement is deemed suitable for SMEs. The emphasis on supplier capability and commercial approach suggests that innovative service delivery proposals will be welcomed. Such businesses are invited to express their interest and participate in shaping the future procurement strategy.

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Notice Information

Notice Title

Photo Booths in HM Passport Offices

Notice Description

Description The Home Office is considering future service delivery options for photographic booths located at seven Area Processing Centres operated by HMPO. The service is currently delivered under a concession model where the supplier installs, operates, and maintains photo booths that provide customers with compliant passport photographs. This market engagement aims to assess supplier interest, capability, and any barriers to entry to inform the potential procurement strategy. Potential Requirements The potential service requirements are: * Supply and install photographic booths across HMPO service centres. * Operate and maintain the booths on a 24/7 basis, including hardware, software, and customer interface. * Ensure compliance with Home Office passport photograph requirements and biometric standards. * Deliver services under a concession model, where revenue is generated from customer use and a commission is returned to HMPO. * Integrate with existing HMPO digital systems where applicable. * Provide performance reporting and maintain uptime/service standards.

Planning Information

Suppliers are required to express interest by 16:00 on 13/06/2025 This market engagement exercise seeks to: • Understand the level of supplier interest in delivering a concession-based photographic booth service at HM Passport Office (HMPO) locations. • Assess supplier capabilities, delivery models, and commercial approaches. How to Express Interest Suppliers wishing to participate in this engagement must: 1. Email an Expression of Interest (EoI) to Photobooths-Interest@homeoffice.gov.uk with the subject line: “HMPO Photo Booths – Expression of Interest” 2. Include the following in the email: • Organisation name • Contact name • Email address • Telephone number • DUNS Number Please note: Suppliers are required to have a valid DUNS number (as provided by Dun & Bradstreet). If the procurement progresses to a formal tender, suppliers may also be asked to register on the Home Office eSourcing Portal (Jaggaer). After Expression of Interest (EoI) • Suppliers who submit an EoI will be contacted with further details of the engagement process. • This may include a Request for Information (RFI), supplier questionnaire, or one-to-one discussions. • Suppliers will be asked to sign a Non-Disclosure Agreement (NDA) before accessing further documentation. Please note: The end of the EoI period does not mark the end of market engagement. Further dialogue may continue with interested suppliers to refine requirements and inform the procurement strategy.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0529fd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/028885-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

38 - Laboratory, optical and precision equipments (excl. glasses)

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

22315000 - Photographs

38650000 - Photographic equipment

79961000 - Photographic services

79961300 - Specialised photography services

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 May 20258 months ago
Submission Deadline
Not specified
Future Notice Date
25 Jul 2025Expired
Award Date
Not specified
Contract Period
8 Oct 2025 - 9 Oct 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HOME OFFICE
Contact Name
HMPO Photo Booths
Contact Email
photobooths-interest@homeoffice.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
SW1P 4DF
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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