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Transfer and Disposal of Files, Furniture and Equipment

the Education Authority

This public procurement record has 5 releases in its history.

Award

12 Feb 2026 at 14:25

UK7 - Contract Details Notice
Award

19 Jan 2026 at 17:07

UK6 - Contract Award Notice
Tender

22 Sep 2025 at 10:11

UK4 - Tender Notice
PlanningUpdate

19 Jun 2025 at 17:00

UK2 - Preliminary Market Engagement Notice
Planning

30 May 2025 at 16:45

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Education Authority in Northern Ireland has successfully completed the procurement process for the framework agreement titled "Transfer and Disposal of Files, Furniture and Equipment." This framework facilitates a comprehensive suite of services for various educational institutions and associated bodies across Northern Ireland. The tender followed an open procedure and was executed under Northern Irish devolved regulations. Key milestones included a start date for the contract period on 1st April 2026, set to conclude by 31st March 2030, with options for additional purchases and secondary competitions. The contract encompasses services such as the hire of vans with drivers, making it central to the logistics and transport sector within the region. The procurement covered multiple lots, each with specific regional focus namely the South West, North, and East of Northern Ireland, ensuring wide geographic coverage and catering to diverse logistical needs.

This tender presents significant business growth opportunities, particularly for service providers in the logistics and transport sector. Companies involved in the hire of transportation services, including vans and trucks with drivers, are well-positioned to compete for such contracts. Small and medium-sized enterprises (SMEs), as evidenced by the awarded suppliers like Delivery Services & Storage Limited and GTM Relocations Ltd., can particularly benefit from the framework’s structured competition and direct call-off provisions. The framework's design allows for enhanced scalability and adaptability, fostering an environment conducive to the growth of local businesses and service expansion within Northern Ireland's public sector landscape.

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Notice Information

Notice Title

Transfer and Disposal of Files, Furniture and Equipment

Notice Description

This Framework Agreement will be established on behalf of EA, Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), and Controlled Youth Centres (https:// www.education-ni.gov.uk/services/schools-plus), Further Education Colleges in NI (https://www.nidirect.gov.uk/contacts/further-educationfe-colleges), Grant Controlled Integrated Education Schools in NI (https:// www.nicie.org/parents/school -finder/), Independent Schools in NI (https://www.isc.co.uk/schools/northernireland/), Libraries NI (https:// www.librariesni.org.uk/ Libraries/), EA Teachers' and Educational Centres, Council for the Curriculum, Examination and Assessment NI (CCEA), Armagh Observatory and Planetarium, Middletown Centre for Autism, Controlled Schools Support Council (CSSC), Northern Ireland Council for Integrated Education (NICIE) who may also use this Framework

Lot Information

South West

Lot 1 - South West - Transfer and Disposal of Files, Furniture and Equipment

Options: The right to additional purchases while the contract is valid. The Buyer reserves the right to run Secondary Competitions within all Lots as detailed within the tender documents.

North

Lot 2 - North - Transfer and Disposal of Files, Furniture and Equipment

Options: The right to additional purchases while the contract is valid. The Buyer reserves the right to run Secondary Competitions within all Lots as detailed within the tender documents.

East

Lot 3 - East - Transfer and Disposal of Files, Furniture and Equipment

Options: The right to additional purchases while the contract is valid. The Buyer reserves the right to run Secondary Competitions within all Lots as detailed within the tender documents.

Planning Information

Education Authority Northern Ireland (EANI) is currently preparing to initiate a procurement process to award a framework for the Transfer and Disposal of Files, Furniture and Equipment for the Education Authority throughout Northern Ireland. EANI wishes to engage with the market at this stage to establish the level of market interest and to gather information that will be beneficial in the retendering process. Suppliers who wish to participate in the market engagement exercise should complete the pre-market engagement questionnaire. Further information including the questionnaire can be downloaded from CfT Documents of CfT 5979535. The questionnaire must be completed and submitted no later than 3 pm on the closing date detailed. There are no formal documents to be completed other than the questionnaire. Any information gathered will NOT be considered in any future tender evaluation exercise. Participation or non-participation in this pre-procurement market engagement shall not prevent any supplier/provider from participating in a potential procurement process nor is it intended that any information supplied shall place any supplier/ provider at an advantage in any forthcoming procurement process. For the avoidance of doubt, this stage of the project is not part of a formal procurement process and there is no commitment, at this stage to carrying out such a process

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-052a1c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/012959-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

60 - Transport services (excl. Waste transport)

CPV Codes

60100000 - Road transport services

60181000 - Hire of trucks with driver

60183000 - Hire of vans with driver

Notice Value(s)

Tender Value
£4,400,000 £1M-£10M
Lots Value
£4,410,000 £1M-£10M
Awards Value
£1,470,000 £1M-£10M
Contracts Value
£1,470,000 £1M-£10M

Notice Dates

Publication Date
12 Feb 20266 months ago
Submission Deadline
23 Oct 2025Expired
Future Notice Date
27 Jun 2025Expired
Award Date
19 Jan 20267 months ago
Contract Period
1 Apr 2026 - 31 Mar 2030 4-5 years
Recurrence
2029-09-30

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
the Education Authority
Additional Buyers

Education Authority

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT1 2NQ
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland
Local Authority
Belfast
Electoral Ward
Duncairn
Westminster Constituency
Belfast North

Supplier Information

Number of Suppliers
3
Supplier Names

COASTWAYS STORAGE AND REMOVALS LIMITED

DELIVERY SERVICES & STORAGE LIMITED

GTM RELOCATIONS LTD.

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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