Transfer and Disposal of Files, Furniture and Equipment

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-052a1c-2025-09-22T10:11:42+01:00",
    "date": "2025-09-22T10:11:42+01:00",
    "ocid": "ocds-h6vhtk-052a1c",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PPHJ-6982-JPXY",
            "name": "Education Authority",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PPHJ-6982-JPXY"
            },
            "address": {
                "streetAddress": "40 Academy Street",
                "locality": "Belfast",
                "postalCode": "BT1 2NQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "facilities.procure@eani.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthorityCentralGovernment",
                        "description": "Public authority - central government"
                    },
                    {
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "id": "GB-NIR",
                        "description": "Northern Irish devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PPHJ-6982-JPXY",
        "name": "Education Authority"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Education Authority Northern Ireland (EANI) is currently preparing to initiate a procurement process to award a framework for the Transfer and Disposal of Files, Furniture and Equipment for the Education Authority throughout Northern Ireland. EANI wishes to engage with the market at this stage to establish the level of market interest and to gather information that will be beneficial in the retendering process. Suppliers who wish to participate in the market engagement exercise should complete the pre-market engagement questionnaire. Further information including the questionnaire can be downloaded from CfT Documents of CfT 5979535. The questionnaire must be completed and submitted no later than 3 pm on the closing date detailed. There are no formal documents to be completed other than the questionnaire. Any information gathered will NOT be considered in any future tender evaluation exercise. Participation or non-participation in this pre-procurement market engagement shall not prevent any supplier/provider from participating in a potential procurement process nor is it intended that any information supplied shall place any supplier/ provider at an advantage in any forthcoming procurement process. For the avoidance of doubt, this stage of the project is not part of a formal procurement process and there is no commitment, at this stage to carrying out such a process",
                "dueDate": "2025-06-27T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "028935-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/028935-2025",
                "datePublished": "2025-05-30T16:45:57+01:00",
                "format": "text/html"
            },
            {
                "id": "033846-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/033846-2025",
                "datePublished": "2025-06-19T17:00:32+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "FMM-25-004",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Transfer and Disposal of Files, Furniture and Equipment",
        "description": "This Framework Agreement will be established on behalf of EA, Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), and Controlled Youth Centres (https:// www.education-ni.gov.uk/services/schools-plus), Further Education Colleges in NI (https://www.nidirect.gov.uk/contacts/further-educationfe-colleges), Grant Controlled Integrated Education Schools in NI (https:// www.ni cie.org/parents/ school -finder/), Independent Schools in NI (https://www.isc.co.uk/ schools/northernireland/), Libraries NI (https:// www.librariesni.org.uk/ Libraries/), EA Teachers' and Educational Centres, Council for the Curriculum, Examination and Assessment NI (CCEA), Armagh Observatory and Planetarium, Middletown Centre for Autism, Controlled Schools Support Council (CSSC), Northern Ireland Council for Integrated Education (NICIE) who may also use this Framework",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "60183000",
                        "description": "Hire of vans with driver"
                    },
                    {
                        "scheme": "CPV",
                        "id": "60181000",
                        "description": "Hire of trucks with driver"
                    },
                    {
                        "scheme": "CPV",
                        "id": "60100000",
                        "description": "Road transport services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKN",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "60183000",
                        "description": "Hire of vans with driver"
                    },
                    {
                        "scheme": "CPV",
                        "id": "60181000",
                        "description": "Hire of trucks with driver"
                    },
                    {
                        "scheme": "CPV",
                        "id": "60100000",
                        "description": "Road transport services"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "60183000",
                        "description": "Hire of vans with driver"
                    },
                    {
                        "scheme": "CPV",
                        "id": "60181000",
                        "description": "Hire of trucks with driver"
                    },
                    {
                        "scheme": "CPV",
                        "id": "60100000",
                        "description": "Road transport services"
                    }
                ],
                "relatedLot": "3"
            }
        ],
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2030-03-31T23:59:59+01:00"
                },
                "status": "active",
                "title": "South West",
                "description": "Lot 1 - South West - Transfer and Disposal of Files, Furniture and Equipment",
                "value": {
                    "amountGross": 1764000,
                    "amount": 1470000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "cost",
                            "name": "AC1 - Price",
                            "description": "The evaluation of this tender will be based on the assessment of Mandatory Requirements (Pass/Fail) and Verification of same and the prices submitted within the document FMM-25-004 Pricing Schedule to achieve the MAT bid for each Lot",
                            "numbers": [
                                {
                                    "number": 100,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "hasOptions": true,
                "options": {
                    "description": "The right to additional purchases while the contract is valid. The Buyer reserves the right to run Secondary Competitions within all Lots as detailed within the tender documents."
                }
            },
            {
                "id": "2",
                "title": "North",
                "description": "Lot 2 - North - Transfer and Disposal of Files, Furniture and Equipment",
                "status": "active",
                "value": {
                    "amountGross": 1764000,
                    "amount": 1470000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "cost",
                            "name": "AC1 - Price",
                            "description": "The evaluation of this tender will be based on the assessment of Mandatory Requirements (Pass/Fail) and Verification of same and the prices submitted within the document FMM-25-004 Pricing Schedule to achieve the MAT bid for each Lot",
                            "numbers": [
                                {
                                    "number": 100,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2030-03-31T23:59:59+01:00"
                },
                "hasOptions": true,
                "options": {
                    "description": "The right to additional purchases while the contract is valid. The Buyer reserves the right to run Secondary Competitions within all Lots as detailed within the tender documents."
                }
            },
            {
                "id": "3",
                "title": "East",
                "description": "Lot 3 - East - Transfer and Disposal of Files, Furniture and Equipment",
                "status": "active",
                "value": {
                    "amountGross": 1764000,
                    "amount": 1470000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "cost",
                            "name": "AC1 - Price",
                            "description": "The evaluation of this tender will be based on the assessment of Mandatory Requirements (Pass/Fail) and Verification of same and the prices submitted within the document FMM-25-004 Pricing Schedule to achieve the MAT bid for each Lot",
                            "numbers": [
                                {
                                    "number": 100,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2030-03-31T23:59:59+01:00"
                },
                "hasOptions": true,
                "options": {
                    "description": "The right to additional purchases while the contract is valid. The Buyer reserves the right to run Secondary Competitions within all Lots as detailed within the tender documents."
                }
            }
        ],
        "status": "active",
        "amendments": [
            {
                "id": "033846-2025",
                "description": "Engagement Deadline has been extended from 20 June 2025 until 27 June 2025 @ 3pm CPV Code - 60000000 - Transport Services (excl Waste) has been added."
            }
        ],
        "value": {
            "amountGross": 5280000,
            "amount": 4400000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "method": "withAndWithoutReopeningCompetition",
                "type": "closed",
                "description": "As per tender documentation"
            }
        },
        "submissionMethodDetails": "https://etendersni.gov.uk/epps/cft/prepareViewCfTWS.do?resourceId=6155023",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-10-23T15:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-10-14T15:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-01-31T23:59:59+00:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "058365-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/058365-2025",
                "datePublished": "2025-09-22T10:11:42+01:00",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2029-09-30T23:59:59+01:00"
                }
            ]
        }
    },
    "language": "en"
}