Scan4Safety - Supply of IMS & POC Scanning System and Associated Hardware Devices

{
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    "id": "ocds-h6vhtk-052b07-2026-01-07T09:42:02Z",
    "date": "2026-01-07T09:42:02Z",
    "ocid": "ocds-h6vhtk-052b07",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PLLH-1887-BMRL",
            "name": "SUPPLY CHAIN COORDINATION LIMITED",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PLLH-1887-BMRL"
            },
            "address": {
                "streetAddress": "Wellington House, 133-155 Waterloo Road",
                "locality": "London",
                "postalCode": "SE1 8UG",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI45"
            },
            "contactPoint": {
                "email": "indirectdatatechnology@Supplychain.nhs.uk",
                "name": "David Wickens"
            },
            "roles": [
                "buyer"
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            "details": {
                "url": "https://www.supplychain.nhs.uk/",
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    ],
    "buyer": {
        "id": "GB-PPON-PLLH-1887-BMRL",
        "name": "SUPPLY CHAIN COORDINATION LIMITED"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "We are starting preliminary market engagement and we are looking to engage with all interested parties and this engagement will consist of:- Interested parties are being invited to webinar meetings as part of the pre-market engagement process. This will be to provide detail around the current understanding of the framework requirements and seek input and clarifications to the requirements of the services. These events will be on 12/06/2025 and 17/06/2025 and interested parties can attend either event. Please express you interest in attending to IMS@supplychain.nhs.uk stating details of attendee(s) and which event you would attend. Confirmation will be provided prior to the event. Interested parties will be issued the Draft Specification for feedback available for completion up until the deadline date of 25/06/2025. There is no guarantee that a formal procurement process will be launched as a result of this early market engagement exercise, nor that any contract(s) will be placed. No remuneration or compensation etc will be paid to organisations who take part in this early market engagement exercise. Suppliers should take part in this process only on the basis that they fully understand and accept this position who will then be in contact with the pre-engagement information.",
                "dueDate": "2025-07-02T23:59:59+01:00",
                "status": "scheduled"
            }
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                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/029303-2025",
                "datePublished": "2025-06-02T16:57:58+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "Project 1623 Scan4Safety",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Scan4Safety - Supply of IMS & POC Scanning System and Associated Hardware Devices",
        "description": "This procurement is in relation to managing high-risk medical devices and healthcare consumables across the supply chain, in-trust inventory management and point-of-care services which are crucial for enhancing patient safety, supply chain resilience, clinical productivity, and cost efficiency. NHS Supply Chain is inviting interactions with qualified supplier organisations capable of delivering these services as part of the tender process. The tender will establish a framework agreement encompassing the following service requirements: -Inventory Management Systems -Point-of-Care Scanning Systems -Hardware and devices supporting inventory management and point-of-care scanning These categories have been separated into four lots: Lot 1: Inventory Management Systems (IMS) Lot 2: Point-of-Care Scanning Systems (PoC) Lot 3: IMS & PoC Systems Combined Lot 4: Hardware and devices supporting inventory management and point-of-care scanning Suppliers are expected to contribute to the development of final requirements based on their ability to deliver one, two, or all of these services. They may bid for individual Lots or any combination thereof, with no restrictions. Each Lot will be evaluated independently, and inclusion in the framework will be awarded accordingly.",
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                        "description": "Software package and information systems"
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                    {
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                        "id": "48100000",
                        "description": "Industry specific software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72227000",
                        "description": "Software integration consultancy services"
                    }
                ],
                "deliveryAddresses": [
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                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
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                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
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                    {
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                        "id": "48000000",
                        "description": "Software package and information systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48100000",
                        "description": "Industry specific software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72227000",
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                    },
                    {
                        "scheme": "CPV",
                        "id": "30216110",
                        "description": "Scanners for computer use"
                    }
                ],
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                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
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                    {
                        "scheme": "CPV",
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                        "description": "Inventory management software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48000000",
                        "description": "Software package and information systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48100000",
                        "description": "Industry specific software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72227000",
                        "description": "Software integration consultancy services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "30216110",
                        "description": "Scanners for computer use"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "30216130",
                        "description": "Barcode readers"
                    },
                    {
                        "scheme": "CPV",
                        "id": "30216110",
                        "description": "Scanners for computer use"
                    }
                ],
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                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
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                ],
                "relatedLot": "4"
            }
        ],
        "value": {
            "amountGross": 240000000,
            "amount": 200000000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "method": "withAndWithoutReopeningCompetition",
                "type": "open",
                "buyerCategories": "Any NHS Trust Any other NHS Entity Any government department, agency or other statutory body (for the avoidance of doubt including local authorities); and/or Any private sctor entity active in the UK healthcare sector",
                "description": "Further Competition - available for all Lots - a call-off award following a mini-competition to which all Suppliers within the relevant Lot who are capable of providing the relevant Goods/Services will be invited. Direct award (Lot 4 only) (Award Without Competition under the Procurement Act): the Buyer may directly award a Call Off Order to the Supplier with the best price capable of meeting all the requirements of the call off requirement."
            }
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                            "name": "Audit",
                            "description": "Referring to Annex 1G (Qualitative Questions), please detail how your solution can provide audited evidence of user actions for Freedom of Information Requests and Internal Requests",
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                        },
                        {
                            "type": "quality",
                            "name": "Merging of Stock/Clinical Areas",
                            "description": "Referring to Annex 1G (Qualitative Questions), please detail how your solution manages the merging of stock/clinical services",
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                        },
                        {
                            "type": "quality",
                            "name": "Messaging",
                            "description": "Referring to Annex 1G (Qualitative Questions), please detail your process for end user notifications of system downtime and new releases",
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                        {
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                            "description": "Referring to Annex 1G (Qualitative Questions), please detail in steps taken on how an end user would be able to pick through data in the scenario of an order that had not been delivered",
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                        },
                        {
                            "type": "price",
                            "name": "Commercial Envelope",
                            "description": "Financial scores will be calculated on a total aggregated price basis, across the three Trust sizes detailed within Annex 1F. The Tender with the lowest price submitted will be awarded the full 30% financial score. Subsequent Tenders will be awarded a percentage of the 30% financial score on a pro-rata basis from the top scoring price",
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                    ]
                },
                "title": "Inventory Management Systems (IMS)",
                "description": "A system is required to oversee and manage inventory stock levels to ensure the right products are available at the right time, in the right quantity, and at the right location. The system will streamline processes to track goods from point of order to point of use. It will include stock tracking with near real-time visibility of inventory levels across multiple locations and support demand forecasting and order management to prevent stockouts and overstocking. The system will provide analytics and forecasting of historical data to predict future demand and optimise inventory levels with the capability to integrate with other platforms."
            },
            {
                "id": "2",
                "title": "Point-of-Care Scanning Systems (PoC)",
                "description": "A system is required to enable the electronic capture of digital, typically barcoded, information at the point of care and/or consumption or use, typically (but not limited to) products, people, places and processes (process can include care, treatment, surgical or other interventional procedures planned, performed and/or cancelled and should allow for capture of multiple processes within one care episode). This will enable accurate identification and traceability, facilitating safer care and more efficient use of clinical resource.",
                "status": "active",
                "value": {
                    "amountGross": 240000000,
                    "amount": 200000000,
                    "currency": "GBP"
                },
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                    "endDate": "2030-03-26T23:59:59+00:00"
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                "id": "3",
                "title": "IMS & PoC Systems Combined",
                "description": "A single system is required that can deliver the functionality described above in Lots 1 and 2.",
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            },
            {
                "id": "4",
                "title": "Hardware and devices supporting inventory management and point-of-care scanning",
                "description": "Portable electronic handheld devices are required that can capture and convert physical data, typically barcodes, into digital information. These will be used for inventory management and point of care scanning purposes.",
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        "documents": [
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