High Pressure Vitreous Freezer

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-054368-2026-02-02T10:37:05Z",
    "date": "2026-02-02T10:37:05Z",
    "ocid": "ocds-h6vhtk-054368",
    "description": "Awarded following a stand-still as specified in the regulations (SC Ref:819561)",
    "initiationType": "tender",
    "tender": {
        "id": "EC1055",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "High Pressure Vitreous Freezer",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "42513100",
            "description": "Freezing equipment"
        },
        "mainProcurementCategory": "goods",
        "description": "The School of Physics and Astronomy has a requirement for a 'High Pressure Vitreous Freezer' (HPVF); this is a device that freezes samples to extreme low temperature at an exceptionally high rate to essentially 'freeze a sample in time'. If a sample is cooled at a slower rate ice may form within/on fragile samples (for example cells), which would swell/crystalise and destroy the nano/microstructure of the sample. Freezing at an exceptionally high rate freezes the sample faster than ice can form, avoiding this issue. This machine will be used for experimental sample preparation.",
        "value": {
            "amount": 361000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "DETAILED SPECIFICATION ESSENTIAL: - The ability to vitreously freeze small volumes (specimen carriers described later) of soft and liquid samples by using a combination of high pressures and liquid nitrogen - Must achieve a minimum cooling rate of 2000K/s - Must be able to exert pressures on the sample in the range of 1900 - 2200 bar during the freezing process to inhibit ice nucleation - Use 3mm and 6mm diameter planchette specimen carriers to hold the sample during freezing - Output freezing parameters after the freezing process - Vitreously freeze non-biological and biological samples up to 200 um thick - Use mains electricity in the lab and conform to UK/CE electrical safety standards. - Installation, commissioning and testing of the equipment. - User Training provided. - Access requirements for the lab: Fire exit width: 139cm. Lab door width: 130cm(W) * 210cm(H); Corridor: 159cm(min width); Weight: Passes through corridors with areas of possible max weight \"not exceeding 580kg per square metre\". - 1 year manufacturer's parts and labour warranty - Basic level of service contract(extended warranty) + Support helpline and troubleshooting for 3 years post initial warranty period. - Device should be reliable and have a long supported life (ideally not less than 10 years) - Product must fit within available lab space; floor plan max area 2m x 2m OPTIONAL/DESIRABLE: - The ability to also use other types of \"standard\" HPF specimen carriers, such as copper tubes (0.4-0.9 mm diameter), sapphire disks, other, etc. - Able to fit into or Retrofittable into a Correlative Light-Electron Microscopy (CLEM) workflow and/or employ the \"Waffle\" method for a cryo on-grid thinning workflow. Live cell imaging is not needed (freezing sample seconds after an \"event\") as part of the initial requirement. In the future we may want to freeze a sample and observe it with light and electron microscopy but freezing the sample at a specific time is likely not needed. - Reliable stock of consumables/specimen carriers for purchase AWARD The University anticipates initially awarding for; - Device manufactured, delivered into the lab, installed, commissioned and tested by supplier; to be in a fully operable state - User training - 1 year full parts and labour warranty - Parts and labour extended service for 3 years post warranty The University welcomes suppliers providing details of their enhanced service offerings for comparison. INSTALLATION SURVEY: - Initial measurements have been provided for entrance ways and available floor space above but these are approximations - The University will take no liability if a supplier subsequently discovers they cannot deliver or install their solution without changes to the building fabric; in such circumstances the University may at its discretion cancel the award and award to the next-ranked supplier - Giving reasonable notice (and subject to any submission deadline) suppliers may request the opportunity to conduct a single site survey prior to submitting their bid and/or finalising the contract post-award, providing the University and Supplier can agree a mutually convenient date and time. We encourage suppliers to take this opportunity. MANUFACTURING DEADLINE Unless otherwise agreed or offered by the University suppliers must meet a deadline to manufacture and deliver the winning machine, and install+ commission it, by no later than end June 2026.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical requirement",
                            "type": "quality",
                            "description": "50"
                        },
                        {
                            "name": "Total cost for initial term",
                            "type": "cost",
                            "description": "50"
                        },
                        {
                            "name": "Technical requirement",
                            "type": "quality",
                            "description": "50"
                        },
                        {
                            "name": "Total cost for initial term",
                            "type": "cost",
                            "description": "50"
                        }
                    ]
                },
                "value": {
                    "amount": 361000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 2880
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Duration estimate reflects; Initial term consisting of 1 year warranty and 3 years extended service (4 years) + the option to extend service for a further 4 years, to give a total potential term of approximately 8 years post-device delivery"
                },
                "secondStage": {
                    "minimumCandidates": 3,
                    "maximumCandidates": 3
                },
                "selectionCriteria": {
                    "description": "We are utilising our right to have a procedure where the number of candidates may be reduced phase by phase. The requirement, questions to answer and scoring methodology will be set out in the procurement documentation for each phase. This process consists of a PQQ, a two-stage ITT, and a negotiation. This notice constitutes an invitation for interested suppliers to Pre-qualify AND submit their Invitation to Tender Bid for ITT stage 1 simultaneously. The first ITT stage is intentionally light-touch to quickly confirm Tenderers who meet the requirement and cost envelope the University is seeking. ITT stage two may be more detailed, commensurate with a normal ITT process. The University at its discretion may elect to not undertake a second ITT stage but proceed immediately to negotiation with down-selected suppliers. Submissions should be via the PCST system. For avoidance of doubt, the 'Qualification' envelope shall be a Tenderers qualification stage, and the 'Technical' and 'Commercial' stage shall be their ITT stage 1. In the event a Tenderer does not pass Qualification the University may not review their ITT Stage 1 bid and may reject their tender. The details and terms of ITT Stage 1 are set out in the procurement documentation."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "Purchase of sundries, additional service and machine extensions may be undertaken with the winning bidder via the Negotiated Procedure Without Prior Call For Competition"
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "38600000",
                        "description": "Optical instruments"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42000000",
                        "description": "Industrial machinery"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "deliveryLocation": {
                    "description": "City of Edinburgh"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "The contract shall be negotiated with the bidders. The expectation is that the supplier delivers in line with time, cost and quality expectations",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive procedure with negotiation",
        "secondStage": {
            "successiveReduction": true,
            "noNegotiationNecessary": true,
            "invitationDate": "2025-07-25T00:00:00+01:00"
        },
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-07-07T16:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-2023",
            "name": "University Of Edinburgh",
            "identifier": {
                "legalName": "University Of Edinburgh"
            },
            "address": {
                "streetAddress": "Charles Stewart House, 9-16 Chambers Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH1 1HT",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1316502759",
                "email": "jpike2@ed.ac.uk",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "http://www.ed.ac.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107",
                "classifications": [
                    {
                        "id": "BODY_PUBLIC",
                        "scheme": "TED_CA_TYPE",
                        "description": "Body governed by public law"
                    },
                    {
                        "id": "09",
                        "scheme": "COFOG",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-1033",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "locality": "Edinburgh",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-17499",
            "name": "SciQuip Ltd",
            "identifier": {
                "legalName": "SciQuip Ltd"
            },
            "address": {
                "streetAddress": "Newtown, Wem",
                "locality": "Shrewbury",
                "region": "UKG2",
                "postalCode": "SY4 5NU",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-2023",
        "name": "University Of Edinburgh"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000800799"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000800799"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "008824-2026-EC1055-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-17499",
                    "name": "SciQuip Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "008824-2026-EC1055-1",
            "awardID": "008824-2026-EC1055-1",
            "status": "active",
            "value": {
                "amount": 267160,
                "currency": "GBP"
            },
            "dateSigned": "2026-01-05T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 3
            }
        ]
    }
}