Tender

Pensions Administration Services

GLOUCESTERSHIRE COUNTY COUNCIL

This public procurement record has 2 releases in its history.

Tender

16 Oct 2025 at 14:52

UK4 - Tender Notice
Planning

05 Jun 2025 at 13:26

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Gloucestershire County Council is inviting tenders for the provision of Pensions Administration Services under an active procurement process. The opportunity is categorised under government employee pension schemes and follows a Light-Touch Open Procedure. This procedure encourages broad participation, allowing any interested supplier to submit a tender. The procurement is based in Gloucester, United Kingdom, within the UKK1 region. Key dates for this tender include an enquiry period deadline on 19th November 2025 and a submission deadline set for 3rd December 2025. The procurement method being adopted is an open, below-threshold competition, requesting electronic submissions exclusively through the council's procurement portal. The contract is valued at a gross amount of £390,000, with a contract period running from 1st April 2027 until 31st March 2030, plus two potential 12-month extensions.

This tender is an excellent opportunity for businesses involved in pension fund administration services, particularly those positioned to offer competitive pricing and innovative solutions aligning with public sector needs. Companies experienced in working with UK Fire and Rescue Services or similar public authorities could significantly enhance their growth prospects by participating in this tender. The procurement criteria places emphasis on quality, social value, and price, weighted at 55%, 15%, and 30% respectively, indicating that excellent service delivery and value-for-money are critical for success. Small and medium-sized enterprises (SMEs) are especially suited for this opportunity, making it a strategic move for such entities looking to expand their footprint in the public sector market.

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Notice Information

Notice Title

Pensions Administration Services

Notice Description

GFRS is is issuing this Invitation to Tender ("ITT") in connection with the Procurement described in the Contract Notice placed in Find a Tender (FTS). The Procurement is being run under the Light-Touch Open Procedure, which is a formal tendering procedure, under which the Procurement is advertised, and any interested supplier can tender. This ITT provides further details of the Procurement and the process for submitting Tenders.

Planning Information

The purpose of the MIS is to: a) Engage with interested parties to explore the current capacity and capability of the market to meet the Pension administration requirements of GFRS The objectives of this MIS are to: a) Confirm available capability and capacity to meet the needs of GFRS. b) Determine potential pricing structures and implementation timescales. c) Identify providers who can offer additional and advantageous solutions in areas of the service to offer longer term effectiveness and efficiency savings. d) Identify providers currently working with UK Fire and Rescue Services, or other public sector bodies, delivering a successful solution and proven track record. e) Identify the availability of Framework contracts Questions Please provide information relating to all requirement areas. Q1. Describe the solution(s) you can offer GFRS based on the above requirements, detailed in section 3.2. Q2. Describe the solution(s) you can offer GFRS based on Section 4 and Section 5. Q3 Detail which UK Fire and Rescue Services or public sector organisations you currently work with Q4 What is the estimated one-off cost of implementing your solution(s) (ex VAT)? Please provide costings and any discounts for multiple length contracts e.g. 3, 4, 5 years. Q5 Detail an estimated timeframe and approach for your solution(s) - to include planning, implementation, data transfer, lead in times and go live. Q6 Are you an awarded supplier on any public sector procurement frameworks/ Dynamic Purchasing Systems or Dynamic Markets. Please details organisation name, framework name and number and applicable lot Q7 What capacity would you have to take on new business in the light of the current issues within the pensions industry In addition to the above questions please provide any further supporting information that you feel would be beneficial Timeline Date Activity 4th June 2025 MIS Publication 24th June 2025 Deadline for any clarification questions 1st July 2025 12noon Deadline for any MIS submission W/C 14th July 2025 Confirm next steps to MIS respondents

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0543b6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/066022-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

75 - Administration, defence and social security services

CPV Codes

75320000 - Government employee pension schemes

Notice Value(s)

Tender Value
£325,000 £100K-£500K
Lots Value
£325,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Oct 20254 months ago
Submission Deadline
3 Dec 2025Expired
Future Notice Date
5 Aug 2025Expired
Award Date
Not specified
Contract Period
31 Mar 2027 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GLOUCESTERSHIRE COUNTY COUNCIL
Contact Name
Sophie Sutherst
Contact Email
sophie.sutherst@glosfire.gov.uk
Contact Phone
+447962907512

Buyer Location

Locality
GLOUCESTER
Postcode
GL1 2TG
Post Town
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
TLK South West (England), TLK1 Gloucestershire, Wiltshire and Bristol/Bath area
Local Authority
Gloucester
Electoral Ward
Westgate
Westminster Constituency
Gloucester

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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