IA3595

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-054481-2025-11-27T12:16:48Z",
    "date": "2025-11-27T12:16:48Z",
    "ocid": "ocds-h6vhtk-054481",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PZDG-2995-QQMD",
            "name": "Staffordshire County Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PZDG-2995-QQMD"
            },
            "address": {
                "streetAddress": "1 Staffordshire Place, Tipping Street,",
                "locality": "Stafford",
                "postalCode": "ST16 2DH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG24"
            },
            "contactPoint": {
                "email": "lisa.dobric@staffordshire.gov.uk",
                "telephone": "+441785278192",
                "name": "Lisa Dobric"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.staffordshire.gov.uk",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-03068125",
            "name": "ASIST.",
            "identifier": {
                "scheme": "GB-COH",
                "id": "03068125"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PVWT-3923-BPZT"
                }
            ],
            "address": {
                "streetAddress": "Winton House",
                "locality": "Stoke On Trent",
                "postalCode": "ST4 2RW",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG23"
            },
            "contactPoint": {
                "email": "ruth.plant@asist.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://www.asist.co.uk",
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PZDG-2995-QQMD",
        "name": "Staffordshire County Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "The Council wishes to commission a Statutory Advocacy Service for eligible Individuals across Staffordshire. The Council is keen to understand the following provider views from the market, particularly from a Small and Medium Enterprise (SME) point of view:- 1. How can the Council remove/reduce any barriers for providers, particularly SME's, during the tender process? 2. What risks do you think might affect your organisation during the delivery of the Service? For example, legislative changes, IT systems, changes to standards, resource, value for money and operational considerations. Please send your responses in a pdf word document to wholelifedisability@staffordshire.gov.uk by Wednesday 25 June 2025. The Council anticipates issuing a tender notice on Tuesday 19 August 2025 and currently envisages the tender closing 12 noon Friday 19 September 2025. It is anticipated that a bidder event will be held on Wednesday 27 August 2025 (date dependent on the actual tender live date). As well as completing the required tender documents Suppliers will be required to register on the Central Digital Platform (CDP), to find out more please access the following information: https://www.gov.uk/government/collections/information-and-guidance-for-suppliers https://assets.publishing.service.gov.uk/media/67bdf4e489b4a58925ac6d53/20250224_Act_Now__Find_a_Tender_Factsheet_v3.0_FINAL.pdf The tender will be issued via the Council's e-tendering system Proactis and you must be registered to participate in the procurement opportunity. You can register expressions of interest via the Councils e-tendering portal https://supplierlive.proactisp2p.com/Default.aspx Please search for IA3595 Statutory Advocacy Service.",
                "dueDate": "2025-06-25T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "030613-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/030613-2025",
                "datePublished": "2025-06-06T14:11:04+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "Statutory Advocacy Service",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "IA3595",
        "description": "The Authority is commissioning a Statutory Advocacy Service for the provision of a range of statutory advocacy services. The Supplier will deliver a Service that reflects the key principles of: * making use of digital. * recognising the benefits of strength-based and asset-based approaches to improving health and wellbeing, promoting independence and building community capacity. * targeting and supporting those with greatest need. * encouraging Individuals to build their skills and confidence to self-advocate * adopt lean and flexible working practices in order to maximise service reach * demonstrate continual learning and share best practice through local partnerships and forums. The total estimated value (without VAT) for the contract period including extension period is PS1,977,453. A tender submission received that exceeds the Maximum Total Annual Budget of PS659,151 for either year 1,2 or 3 and the Contract value of PS1,977,453 would be REJECTED. The service to be procured as a competitive tender using the open procedure is classed as a Light Touch Contract under the Procurement Act 2023. A supplier \"bidders day\" was held on Wednesday 27 August 2025 at 10.30am - 12.00 noon, via Microsoft Teams and gave suppliers an opportunity to ask Procurement and/or the Commissioning area questions in relation to the procurement process. Suppliers were requested to have familiarised themselves with the Tender Documents prior to this event to avoid duplicating questions raised previously and already answered. Where a supplier was unable to attend, information was shared via an e-tendering Proactis post, shortly after the event. This included any questions asked and their respective answers. Suppliers were still be able to submit pre-tender clarifications after the event in line with the process outlined in the IA3595 ITT Procurement Pack.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "85000000",
                        "description": "Health and social work services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKG24",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKG24",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "specialRegime": [
            "lightTouch"
        ],
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2028-03-31T23:59:59+01:00",
                    "maxExtentDate": "2029-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "complete",
                "value": {
                    "amountGross": 2372943.6,
                    "amount": 1977453,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Quality will be split as stated within the Procurement Pack.",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "Price will be split as stated within the Pricing Matrix.",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "For Participation please refer to Part 3 Condition of Participation within the IA3595 Invitation to Tender (ITT) Procurement Specific Questionnaire."
                        },
                        {
                            "type": "technical",
                            "description": "For Participation please refer to Part 3 Condition of Participation within the IA3595 Invitation to Tender (ITT) Procurement Specific Questionnaire."
                        }
                    ]
                },
                "renewal": {
                    "description": "The contract will commence on 1 April 2026 and, subject to earlier termination in accordance with its terms, will continue until midnight on 31 March 2028. At the Authority's entire discretion, the term may be extended by 12 months to the 31 March 2029 on the same terms for such period in accordance with the contract."
                },
                "hasOptions": true,
                "options": {
                    "description": "At the Authority's entire discretion, the term may be extended by 12 months to the 31 March 2029 on the same terms for such period in accordance with the contract."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-08-19T23:59:59+01:00"
        },
        "status": "complete",
        "value": {
            "amountGross": 2372943.6,
            "amount": 1977453,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "Suppliers should register on the Councils' eProcurement system, Proactis. https://supplierlive.proactisp2p.com/Account/Login Suppliers will need to log in and select \"Opportunities\" then enter the tender reference \"IA3595\" in the box and select \"Search\". All tender documents will be found in the request document section. Please see clause 46 of the Terms and Conditions with regards to further information on the Local Government Re-Organisation.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-10-06T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-09-30T12:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-01-02T23:59:59Z"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "A-4416",
                "documentType": "biddingDocuments",
                "description": "IA3595 PME Feedback Summary",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-4416",
                "format": "application/pdf"
            },
            {
                "id": "049763-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/049763-2025",
                "datePublished": "2025-08-19T11:10:34+01:00",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "Please see the Terms and Conditions. Upon expiry of the Agreement the Authority shall consider Schedule 5 Direct Award Justifications, Additional or repeat goods, services or works Section 8 where is it the authorities intention to carry out a subsequent procurement of similar services in reliance of this direct award justification."
        },
        "riskDetails": "Risk: Legislation and Registration. Modification - Changes in Legislation is within contract terms & Specification. Risk: Annual discretionary fee review Modification -Annual discretionary price review is within the contract terms. Risk: Increases to Budget Modification -Provided for in contract terms. The Pricing matrix will be updated. The total value of the contract terms will need to account for any potential increase to the budget. Risk: Budget reduction Modification -Contract terms allow for termination due to funding removal. Pricing schedule in contract would need to be updated. Risk: Provider failure Modification -Clauses within the contract to serve notice & terminate. Risk: Increase in demand for advocacy services. Modification -The contract allows for modifications. The Council will comply with the modification grounds within the Procurement Act (PA). Risk: Local Government Re-organisation Modification- If any legislative changes result in a significant impact upon referral numbers & subsequent service capacity pressures, the Council will meet with the Supplier to jointly agree any mitigating action and/or possible resolutions through the relevant clauses within the contract. Risk: IT systems and development Modification -The Supplier will complete an updated Third Party Security Questionnaire. Modifications will be captured through the relevant clauses & schedules within the contract. Risk: Fixed Budgets Constraints Modification -The annual discretionary fee review process will consider the impact of national changes. The Supplier & Council will meet through Contract Review Meetings (CRM) to flag any capacity pressures that may need addressing through the relevant clauses & schedules within the contract. Risk: Resource Availability Modification -The Supplier will have the opportunity through CRM to notify the Council of any such capacity pressures & work with the Council to find a solution. The contract allows for modifications, the Council will comply with the modification grounds within the PA. Risk: Cost, Budget and Contractual requirements Modification - the contract has a Change in Law clause. Risk: Value for Money Modification -The Council will have CRM with the Supplier to ensure continuous monitoring of service outcomes, Modifications will be captured through the relevant clauses & schedules within the contract. Risk: Implementation/mobilisation Modification - There will be 3 months mobilisation supported by a mobilisation plan. Exit meeting(s) will take place . Contract allows modification to the commencement & end date for all contracts. Risk: Engagement Modification -The Council will develop relationships through CRM & support facilitation of innovative means of engagement. Modifications can be made through the relevant clauses and schedules within the contract. Risk: Accessibility Modification - The Council will have CRM with the Supplier to ensure the Service can evidence it is targeting those hard to reach & reducing barriers for Individuals. The tender documents will address suppliers service delivery model and accessibility. Modifications can be made through the relevant clauses and schedules within the contract. Risk: Training Modification -The Specification specifies the level of qualification & the timescale achieve it. It provides an opportunity for providers to consider using non-qualified advocacy staff and/or volunteers to supplement (where appropriate) qualified advocates. The Council will maintain compliance of this through CRM. Required modifications can be made through the relevant clauses & schedules within the contract. Risk: Credentials/Experience Modification - The tender process will assess and request bidders to evidence their ability to meet the Specification . Tender submissions will be evaluated on Price and Quality. The Council will monitor performance through CRM. Modifications can be made through the relevant clauses and schedules within the contract. Risk: Quality Modification required: The Council will have regular CRM , KPI's and have a quality framework to measure the quality of Service. The Council will have an annual discretionary fee review process which considers the impact of national changes. Modifications can be made through the relevant clauses & schedules within the contract. Risk: Operational Modification - The contract has clear escalation processes, CRM will take place and the Specification supports continuous improvement. Suppliers will submit their Business Continuity Plan within their tender submission. Risk: External Factors Modification -The Supplier will have a business continuity plan in place. The Council will have regular CRM, good lines of communication and supplier relationship management to facilitate discussions with regards to mitigating actions and/or possible resolutions. Required modifications can be made through the relevant clauses & schedules within the contract."
    },
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 1,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "IA3595 Statutory Advocacy Service",
            "status": "pending",
            "date": "2025-11-27T00:00:00Z",
            "value": {
                "amountGross": 2372944,
                "amount": 1977453,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-COH-03068125",
                    "name": "ASIST."
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "85000000",
                            "description": "Health and social work services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKG24",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "standstillPeriod": {
                "endDate": "2025-12-10T23:59:59Z"
            },
            "contractPeriod": {
                "startDate": "2026-04-01T00:00:00+01:00",
                "endDate": "2028-03-31T23:59:59+01:00",
                "maxExtentDate": "2029-03-31T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "The contract will commence on 1 April 2026 and, subject to earlier termination in accordance with its terms, will continue until midnight on 31 March 2028. At the Authority's entire discretion, the term may be extended by 12 months to the 31 March 2029 on the same terms for such period in accordance with the contract."
            },
            "hasOptions": true,
            "options": {
                "description": "At the Authority's entire discretion, the term may be extended by 12 months to the 31 March 2029 on the same terms for such period in accordance with the contract."
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "077644-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/077644-2025",
                    "datePublished": "2025-11-27T12:16:48Z",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2025-11-27T00:00:00Z",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-01-16T23:59:59Z",
                    "status": "scheduled"
                }
            ]
        }
    ]
}