Planning

Facilities Management Managed Service Provider Framework

BIRMINGHAM CITY COUNCIL

This public procurement record has 1 release in its history.

Planning

09 Jun 2025 at 17:09

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Birmingham City Council is currently in the planning stage for a procurement process concerning the Facilities Management Managed Service Provider Framework. This contract, aimed at servicing Birmingham Science Park, Aston, is slated to commence on 1st October 2025 and will span five years. The procurement falls under the services category, specifically focusing on general property and facilities management, including tasks such as cleaning, maintenance, and utility management. A market engagement questionnaire is scheduled for completion by interested suppliers by noon on 17th June 2025 via the Intend portal, with the procurement documentation expected to follow towards the end of June. The initiative is primarily located in Birmingham, UK (region UKG31), with a gross contract value estimated at £1,800,000.

This tender provides significant business opportunities, particularly for small and medium enterprises (SMEs) adept in facilities management services. With the Council's focus on developing a robust managed service framework, businesses specialising in hard and soft facilities management can benefit from sustained growth through a structured and long-term project. SMEs with expertise in building maintenance, waste management, and utility oversight will find this opportunity particularly relevant, allowing them to leverage their agility and specialised knowledge to meet the demands of a comprehensive service contract.

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Notice Information

Notice Title

Facilities Management Managed Service Provider Framework

Notice Description

Birmingham City Council is seeking to appoint an organisation for the provision of a Facilities Management Managed Service Provider Framework with a single call-off contract under it for Birmingham Science Park, Aston. The contract being for 5 years commencing 1st October 2025. This will involve service aspects around General Property Management, Hard Facilities Management Services, Soft Facilities Management Services :such as for example charge budgeting, collection, grounds maintenance, cleaning, electrical repairs, managing utilities such as gas, electricity and water, refuge and waste collection, ensuring legislative compliance, excluding rent collection. (More information on the requirements can be found in the attached questionnaire). Other Estates are not being considered as part of this framework as current arrangements do not expire for 12 months + and requirements at this time may look different. A market engagement questionnaire for interested suppliers to complete and return back via the Intend portal by the deadline of noon 17th June 2025. The Council review the questionnaire responses may use some of the responses to help formulate the KPI's, scope, pricing model etc. This market engagement forms part of research around the project options and the soft market assessment is purely investigatory in nature, although it may be used to assist the Council in defining the tender documents for this procurement. This is not a formal tender notice and call for competition at this stage, and this will follow. The current aim is to then issue a tender notice and tender documents towards the end of June, to be returned towards end of July. Pre-Market Engagement Questionnaire deadline is noon on 17th June 2025.

Planning Information

A market engagement questionnaire for interested suppliers to complete and return back via the Intend portal by the deadline of 5pm 17th June 2025. The Council review the questionnaire responses may use some of the responses to help formulate the KPI’s, scope, pricing model etc. This market engagement forms part of research around the project options and the soft market assessment is purely investigatory in nature, although it may be used to assist the Council in defining the tender documents for this procurement. This is not a formal tender notice and call for competition at this stage, and this will follow. The current aim is to then issue a tender notice and tender documents towards the end of June, to be returned towards end of July. Pre-Market Engagement Questionnaire deadline is noon on 17th June 2025. Please submit via the Council's Intend Portal www.intendhost.co.uk/birminghamcc

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0545b4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/031094-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79993000 - Building and facilities management services

79993100 - Facilities management services

Notice Value(s)

Tender Value
£1,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Jun 20258 months ago
Submission Deadline
Not specified
Future Notice Date
20 Jun 2025Expired
Award Date
Not specified
Contract Period
1 Oct 2025 - 30 Sep 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BIRMINGHAM CITY COUNCIL
Contact Name
Commercial and Procurement Services
Contact Email
etendering@birmingham.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BIRMINGHAM
Postcode
B1 1BB
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG31 Birmingham
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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