Planning

Provision of Vending Services Across Multiple Depot Sites

UBICO LIMITED

This public procurement record has 2 releases in its history.

PlanningUpdate

18 Jun 2025 at 08:39

UK2 - Preliminary Market Engagement Notice
Planning

10 Jun 2025 at 12:21

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

UBICO LIMITED, a public undertaking based in Cheltenham, is at the planning stage of a procurement process for the provision of vending services across multiple depot sites in the South West region of the United Kingdom. The process involves a preliminary market engagement exercise designed to prepare for an upcoming contract worth £192,000 gross value. The contract will span three years with an initial two-year term, commencing on 1st October 2025, with the option to extend for another year. Interested suppliers should express their interest by 20th June 2025 to be considered for the tender opportunity, which covers services such as hot drink and snack vending machines, water dispensers, and boilers. UBICO LIMITED seeks suppliers capable of daily equipment monitoring, maintenance, and sustainability reporting.

This tender offers substantial opportunities for business growth, particularly for SMEs equipped to manage vending machines and related services. Businesses involved in the supply, installation, and maintenance of vending equipment, as well as those offering monitoring services, will find this an attractive opportunity to expand their footprint within the public sector. Additionally, suppliers with a focus on energy-efficient solutions and sustainable practices stand to benefit from the project's emphasis on environmental considerations. The engagement process prior to formal procurement allows businesses to showcase their capabilities and align their services with UBICO's specific needs, potentially securing a long-term partnership.

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Notice Information

Notice Title

Provision of Vending Services Across Multiple Depot Sites

Notice Description

Ubico is conducting a preliminary market engagement exercise to inform a forthcoming procurement opportunity for the provision of vending services. The aim is to engage with potential suppliers to better understand the market's capacity, capability, and interest in delivering these services across multiple depot sites. Scope of Services The potential contract will cover the supply, installation, and ongoing management of the following equipment: Hot Drink Vending Machines (free vend, touch-free, telemetry-enabled) Snack Vending Machines (cash and contactless payment, healthy/snack options) Water Dispensers and Boilers (mains-fed, bottled, WRAS approved) The service will include replenishment, hygiene maintenance, fault response, preventive servicing, and sustainability reporting. Contract Term The intended contract duration is three years, comprising an initial term of two years with the option to extend for one additional year. Key Service Requirements Daily remote monitoring via telemetry Adherence to depot PPE and H&S standards Scheduled maintenance and hygiene servicing Comprehensive monthly reporting (vend volumes, faults, service logs) Environmental considerations: energy-efficient equipment, sustainable logistics Supplier Participation Interested suppliers are invited to express their interest and may be asked to complete a short questionnaire. Next Steps Please register your interest by 20th June by contacting: Marius Pruteanu Procurement Specialist Marius.Pruteanu@ubico.co.uk This is not a call for competition but a genuine pre-procurement consultation.

Planning Information

Interested suppliers are invited to express their interest and may be asked to complete a short questionnaire

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05460d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/033140-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

09 - Petroleum products, fuel, electricity and other sources of energy

31 - Electrical machinery, apparatus, equipment and consumables; lighting

42 - Industrial machinery

CPV Codes

09320000 - Steam, hot water and associated products

31141000 - Water coolers

42933000 - Vending machines

Notice Value(s)

Tender Value
£160,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Jun 20258 months ago
Submission Deadline
Not specified
Future Notice Date
1 Jul 2025Expired
Award Date
Not specified
Contract Period
30 Sep 2025 - 30 Sep 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UBICO LIMITED
Contact Name
Not specified
Contact Email
marius.pruteanu@ubico.co.uk
Contact Phone
Not specified

Buyer Location

Locality
CHELTENHAM
Postcode
GL51 9JZ
Post Town
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Cheltenham
Electoral Ward
Swindon Village
Westminster Constituency
Tewkesbury

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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