Planning

UHB HIWM Innovation Management Platform

UNIVERSITY HOSPITALS BIRMINGHAM NHS FOUNDATION TRUST

This public procurement record has 1 release in its history.

Planning

11 Jun 2025 at 07:04

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

University Hospitals Birmingham NHS Foundation Trust is initiating a procurement process for the "UHB HIWM Innovation Management Platform." The procurement is currently in the planning stage, with a focus on services within the system management software and software-related services category. Located in Birmingham, this tender offers a central government public authority an opportunity to engage with vendors who can deliver an innovation management solution tailored for the Health Innovation Network West Midlands and six NHS Integrated Care Boards. Interested suppliers should submit their proposals by 30th June 2025. The contract is scheduled to start on 24th November 2025, with provision for renewal, and aims to enhance the management of ideas within the NHS framework.

This tender presents a significant opportunity for businesses specialising in software services, particularly those experienced in system management solutions and healthcare innovations. With a focus on scalability, data security, and customer service, this procurement seeks vendors who can provide a robust management platform that will initially manage ideas internally with potential for information sharing among different NHS bodies in the future. SMEs are encouraged to participate, especially those with experience in similar projects, as the procurement process requires case studies and detailed proposals outlining functionality, implementation plans, and pricing structures. This procurement could allow businesses to develop long-term relationships with the NHS and contribute to healthcare innovation.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

UHB HIWM Innovation Management Platform

Notice Description

Health Innovation Network West Midlands (HINWM) will use the platform together with six NHS Integrated Care Boards (ICBs), each of which supports various NHS Trusts with multiple delivery sites. The platform aims to enable a structured method for managing ideas within each ICB, and if necessary, it can allow information sharing between ICBs, although this feature will initially be disabled. Interested vendors should submit a detailed proposal outlining their IMP solution, including: * Functional capabilities aligned with the requirements. * Implementation plan and timeline. * Scalability roadmap to accommodate future growth. * Data security measures. * Customer Service and Maintenance regime. * A minimum of one case study / example of a similar project (no longer than 2 sides A4). * Pricing structure, licensing model, and total cost of ownership (TCO) broken down as follows: o Price for development and implementation o Price

Planning Information

Interested vendors should submit a detailed proposal outlining their IMP solution, including: • Functional capabilities aligned with the requirements. • Implementation plan and timeline. • Scalability roadmap to accommodate future growth. • Data security measures. • Customer Service and Maintenance regime. • A minimum of one case study / example of a similar project (no longer than 2 sides A4). • Pricing structure, licensing model, and total cost of ownership (TCO) broken down as follows: o Price for development and implementation o Price for annual licensing per ICB and HIWM plus total for the model above Suppliers wishing to participate in this market engagement exercise and express an interest in this requirement should respond to the questionnaire via the online form on the Health Family Single eCommercial System Portal (Atamis) by 13:00 on Monday 30th June 2025. https://health-family.force.com/s/Welcome Please search for C368367 To View documents please register interest and then navigate "My Proposals and quotes"

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-054653
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/031385-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48781000 - System management software package

72260000 - Software-related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Jun 20258 months ago
Submission Deadline
Not specified
Future Notice Date
1 Oct 2025Expired
Award Date
Not specified
Contract Period
24 Nov 2025 - 23 Nov 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY HOSPITALS BIRMINGHAM NHS FOUNDATION TRUST
Contact Name
Andrew Gough
Contact Email
andrew.gough2@uhb.nhs.uk
Contact Phone
Not specified

Buyer Location

Locality
BIRMINGHAM
Postcode
B15 2WB
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified
Local Authority
Birmingham
Electoral Ward
Edgbaston
Westminster Constituency
Birmingham Edgbaston

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-054653-2025-06-11T08:04:19+01:00",
    "date": "2025-06-11T08:04:19+01:00",
    "ocid": "ocds-h6vhtk-054653",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PWVL-6877-BXXV",
            "name": "University Hospitals Birmingham NHS Foundation Trust",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PWVL-6877-BXXV"
            },
            "address": {
                "streetAddress": "Mindelsohn Way",
                "locality": "Birmingham",
                "postalCode": "B15 2WB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG31"
            },
            "contactPoint": {
                "name": "Andrew Gough",
                "email": "andrew.gough2@uhb.nhs.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.uhb.nhs.uk/",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthorityCentralGovernment",
                        "description": "Public authority - central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PWVL-6877-BXXV",
        "name": "University Hospitals Birmingham NHS Foundation Trust"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Interested vendors should submit a detailed proposal outlining their IMP solution, including: * Functional capabilities aligned with the requirements. * Implementation plan and timeline. * Scalability roadmap to accommodate future growth. * Data security measures. * Customer Service and Maintenance regime. * A minimum of one case study / example of a similar project (no longer than 2 sides A4). * Pricing structure, licensing model, and total cost of ownership (TCO) broken down as follows: o Price for development and implementation o Price for annual licensing per ICB and HIWM plus total for the model above Suppliers wishing to participate in this market engagement exercise and express an interest in this requirement should respond to the questionnaire via the online form on the Health Family Single eCommercial System Portal (Atamis) by 13:00 on Monday 30th June 2025. https://health-family.force.com/s/Welcome Please search for C368367 To View documents please register interest and then navigate \"My Proposals and quotes\"",
                "dueDate": "2025-06-30T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "031385-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/031385-2025",
                "datePublished": "2025-06-11T08:04:19+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "C368367",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "UHB HIWM Innovation Management Platform",
        "description": "Health Innovation Network West Midlands (HINWM) will use the platform together with six NHS Integrated Care Boards (ICBs), each of which supports various NHS Trusts with multiple delivery sites. The platform aims to enable a structured method for managing ideas within each ICB, and if necessary, it can allow information sharing between ICBs, although this feature will initially be disabled. Interested vendors should submit a detailed proposal outlining their IMP solution, including: * Functional capabilities aligned with the requirements. * Implementation plan and timeline. * Scalability roadmap to accommodate future growth. * Data security measures. * Customer Service and Maintenance regime. * A minimum of one case study / example of a similar project (no longer than 2 sides A4). * Pricing structure, licensing model, and total cost of ownership (TCO) broken down as follows: o Price for development and implementation o Price",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48781000",
                        "description": "System management software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72260000",
                        "description": "Software-related services"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2025-11-24T00:00:00Z",
                    "endDate": "2026-11-23T23:59:59Z",
                    "maxExtentDate": "2029-11-23T23:59:59Z"
                },
                "hasRenewal": true,
                "status": "planning"
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-10-01T23:59:59+01:00"
        },
        "status": "planning"
    },
    "language": "en"
}