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Orchard Theatre Sprinkler System 2025

Dartford Borough Council

This public procurement record has 3 releases in its history.

ContractTermination

25 Nov 2025 at 15:30

UK11 - Contract Termination Notice
Award

16 Jun 2025 at 10:02

UK7 - Contract Details Notice
Award

12 Jun 2025 at 10:14

UK5 - Transparency Notice
Summary of the contracting process

Dartford Borough Council, located in Dartford, UK, has managed a procurement process for the design and installation of a new sprinkler system at the Orchard Theatre in accordance with the theatre's Fire Strategy. The procurement was initiated in June 2025, falling under the services category, specifically targeting the installation services of fire protection equipment. This process was carried out using the direct procurement method, a below-threshold approach that does not require competition. The completed contract, initially awarded in June 2025 to Hall & Kay Fire Services Limited, faced termination upon completion by September 2025. The project was part of a broader renovation effort at the theatre and was planned for completion by December 2025, with a potential extension if unforeseen issues arose.

This tender represented a significant opportunity for businesses in the fire protection and safety industry, providing potential growth through the award of a specialised project. Companies capable of delivering such sophisticated fire safety systems and those with experience in theatre or large venue renovations would have been well-suited to compete. Although the primary contract was awarded without competition, it highlights the importance of maintaining a presence in niche markets like fire safety to seize similar opportunities in the future. The involvement of Hall & Kay Fire Services Limited, a large-scale supplier, underscores the need for substantial expertise and capacity to handle such vital safety projects.

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Notice Information

Notice Title

Orchard Theatre Sprinkler System 2025

Notice Description

The Fire Strategy for the Orchard Theatre required a replacement sprinkler system. The design needed to be completed in line with the overall theatre works within a tight programme

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05474c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076959-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK11 - Contract Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

51 - Installation services (except software)

CPV Codes

51700000 - Installation services of fire protection equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£37,525 Under £100K
Contracts Value
£37,525 Under £100K

Notice Dates

Publication Date
25 Nov 20259 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
12 Jun 20251 years ago
Contract Period
17 Jun 2025 - 15 Dec 2025 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Terminated

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Dartford Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DARTFORD
Postcode
DA1 1DR
Postcode Area
Dartford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ43 Kent Thames Gateway
Delivery Location
Not specified
Local Authority
Dartford
Electoral Ward
Town
Westminster Constituency
Dartford

Supplier Information

Number of Suppliers
1
Supplier Name

Hall & Kay Fire Services Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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