Tender

West Berkshire Highways Term Maintenance Contract

WEST BERKSHIRE COUNCIL

This public procurement record has 4 releases in its history.

TenderUpdate

03 Nov 2025 at 16:35

UK4 - Tender Notice
Tender

03 Nov 2025 at 16:27

UK4 - Tender Notice
PlanningUpdate

16 Jun 2025 at 07:38

UK2 - Preliminary Market Engagement Notice
Planning

13 Jun 2025 at 08:30

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

West Berkshire Council is in the tendering stage of its Highways Term Maintenance Contract, scheduled to run from 2026 to 2036, with a potential extension of three more years. This procurement process, employing a selective and competitive flexible procedure, aims to secure services for road maintenance and associated activities within the region. Key procedural milestones include a two-stage evaluation process where the Procurement Specific Questionnaire shortlists bidders, culminating with a final tender evaluation by June 2026. This project, with a worth potentially reaching £300 million, is classified under the civil engineering category and is critical for maintaining infrastructure and ensuring safe, reliable roads in the Newbury area. Businesses must express interest by 5th December 2025.

This contract represents a robust opportunity for enterprises involved in civil engineering, maintenance services, and innovative technology solutions to secure long-term collaboration with a major public authority. With a focus on quality, price, and social value, businesses adept in delivering high-quality infrastructure solutions and capable of integrating technology and sustainability practices are well-placed to compete. The contract opens avenues for significant business growth, leveraging a substantial financial commitment from West Berkshire Council, and promotes local supply chain engagement aligned with ambitious Net Zero and innovation goals.

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Notice Information

Notice Title

West Berkshire Highways Term Maintenance Contract

Notice Description

West Berkshire Council is tendering a contract for the West Berkshire Highways Term Maintenance Contract 2026 - 2036 (7+3). The contract will deliver the statutory functions required of the Council as Highway Authority and ensures the Council's roads and assets are maintained to a good standard. The highways contract is key for the Council to be seen by its residents, stakeholders and visitors across the region in being responsible and proactive, dealing with all matters affecting transport and maintenance. West Berkshire spends over PS15m on highway maintenance activities, including reactive and planned services, winter maintenance and broader estates asset management each year. A significant Capital programme is also associated with the Highways Contract and delivers highway improvement schemes, safety schemes and active travel programmes annually. The Council has outlined its scope of services in a series of Specification and accompanying documents. The current contract relates to works/services/goods with a cumulative value of PS150,000,000. This figure may be increased to reflect Local Government Reorganisation and could be increased to as much as PS300,000,000. However, the outcome of the proposal is unknown and therefore there is no guarantee that the contract will increase in value.

Lot Information

Lot LOT-0001

Renewal: Three year extension is possible to extend total contract term to 10 years

Planning Information

West Berkshire Council (WBC) is undertaking early market engagement for its upcoming Highways Term Maintenance Contract (HTMC). This exercise is intended to provide suppliers with early visibility of the opportunity and gather feedback to help inform and shape the scope, commercial approach, and procurement strategy. Organisations who may be interested in this opportunity are invited to participate in an on-line supplier engagement workshop, followed by one-to-one interview sessions planned for late June / July 2025. A Market Engagement Questionnaire will also be made available to guide discussions and help capture views on key contract elements. There will be no requirements for Suppliers to provide responses to these questions in advance of the workshop and one-to-one interviews. The new contract is expected to deliver a broad range of revenue-based highway services and some capital works, aligned with WBC’s ambitions around innovation, Net Zero, technology integration, and local supply chain development. Purpose of Market Engagement This market engagement aims to: • Share information about the opportunity, challenges, and contract ambitions. • Encourage feedback on the proposed commercial model, service delivery, social value expectations, and collaboration. • Provide suppliers with a clear understanding of the Council’s current thinking and procurement intentions. • Gauge interest and capture supplier insights before finalising the procurement approach. The market engagement is intended to allow suitably experienced and interested organisations to outline their views and ideas about the future delivery of highway services across West Berkshire. It will also provide insight into the Council’s current thinking, including potential collaboration with neighbouring authorities, an emphasis on innovation and digital technologies, and a strong commitment to social value and sustainability. Engagement Format WBC will be hosting a virtual Market Engagement Workshop followed by confidential 1-to-1 supplier interviews on 27th June 2025. The workshop will include: • Background on West Berkshire and strategic context • Contract opportunity overview • Approach to social value and innovation • Procurement route and timetable • Q&A session Post-workshop one-to-one sessions will provide suppliers with the opportunity for private, in-depth discussion on key issues under Procurement Act 23 guidelines. Suppliers will also be asked to review a series of engagement questions in advance, covering areas such as: • Commercial and pricing models • Innovation, digital and AI capabilities • Subcontracting approach and local supply chain engagement • Reflections on performance management and continual improvement • Environmental and social value contributions • Collaborative and flexible delivery options The questionnaire is intended to provide context for the suppliers and outlines the key themes and topics West Berkshire Council would like to explore with you. Dates will be provided for Supplier one-to-one sessions, which subject to interest, will commence on the afternoon of Friday 27th June. Important Notes This notice is not a call for competition, and participation is not a prerequisite to bidding. The Council anticipates launching the formal procurement using the Competitive Flexible Procedure (CFP) from September 2025, with procurement specific questionnaire, negotiation, and final tenders to follow. No information provided in response to this engagement will be used in supplier evaluation during the formal procurement. The Council reserves the right not to proceed with the procurement. No costs will be reimbursed. Interested suppliers should express their interest by emailing procurement@westberks.gov.uk to request the Market Engagement Questions and workshop details.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-054830
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070603-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

45200000 - Works for complete or part construction and civil engineering work

50200000 - Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment

90600000 - Cleaning and sanitation services in urban or rural areas, and related services

Notice Value(s)

Tender Value
£300,000,000 £100M-£1B
Lots Value
£300,000,000 £100M-£1B
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Nov 20253 months ago
Submission Deadline
Not specified
Future Notice Date
15 Sep 2025Expired
Award Date
Not specified
Contract Period
30 Sep 2026 - 30 Sep 2033 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST BERKSHIRE COUNCIL
Contact Name
Not specified
Contact Email
procurement@westberks.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
NEWBURY
Postcode
RG14 5LD
Post Town
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ16 Berkshire West
Delivery Location
Not specified
Local Authority
West Berkshire
Electoral Ward
Newbury Central
Westminster Constituency
Newbury

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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