Emergency Hotel Provision WCC Housing Needs

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05488d-2025-06-13T14:13:23+01:00",
    "date": "2025-06-13T14:13:23+01:00",
    "ocid": "ocds-h6vhtk-05488d",
    "description": "For the purposes of the values quoted in this notice: (i) the original value of the contract at award was PS3,801,714; and (ii) following the modification referred to in section VII.2.1 below the total overall value of the contract is PS4,199,714.",
    "initiationType": "tender",
    "tender": {
        "id": "Con_30051",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Emergency Hotel Provision WCC Housing Needs",
        "classification": {
            "scheme": "CPV",
            "id": "55100000",
            "description": "Hotel services"
        },
        "mainProcurementCategory": "services",
        "lots": [
            {
                "id": "1",
                "description": "The nature and quantity of the services will be the same as provided for in the original contract. Only the expiry date of the contract will change.",
                "contractPeriod": {
                    "startDate": "2022-04-01T00:00:00+01:00",
                    "endDate": "2025-03-31T23:59:59+01:00"
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKI32"
                    }
                ],
                "deliveryLocation": {
                    "description": "Westminster"
                },
                "relatedLot": "1"
            }
        ],
        "techniques": {
            "frameworkAgreement": {
                "periodRationale": "N/A"
            }
        }
    },
    "awards": [
        {
            "id": "032299-2025-Con_30051-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-151273",
                    "name": "St Giles Hotel Ltd"
                },
                {
                    "id": "GB-COH-02954321",
                    "name": "St Giles Hotel Ltd"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-5427",
            "name": "Westminster City Council",
            "identifier": {
                "legalName": "Westminster City Council"
            },
            "address": {
                "streetAddress": "64 Victoria Street",
                "locality": "London",
                "region": "UKI32",
                "postalCode": "SW1E 6QP",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "schaudhry1@westminster.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.westminster.gov.uk/about-council/procurement"
            }
        },
        {
            "id": "GB-FTS-151273",
            "name": "St Giles Hotel Ltd",
            "identifier": {
                "legalName": "St Giles Hotel Ltd"
            },
            "address": {
                "streetAddress": "Bedford Avenue",
                "locality": "London",
                "region": "UKI32",
                "postalCode": "WC1B 3AS",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-COH-02954321",
            "name": "St Giles Hotel Ltd",
            "identifier": {
                "legalName": "St Giles Hotel Ltd",
                "id": "02954321",
                "scheme": "GB-COH"
            },
            "address": {
                "locality": "London",
                "region": "UKI32",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-151268",
            "name": "Westminster City Council",
            "identifier": {
                "legalName": "Westminster City Council"
            },
            "address": {
                "streetAddress": "Westminster City Hall, 64 Victoria Street",
                "locality": "London",
                "postalCode": "SW1E 6QP",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-5427",
        "name": "Westminster City Council"
    },
    "contracts": [
        {
            "id": "032299-2025-Con_30051-1",
            "awardID": "032299-2025-Con_30051-1",
            "status": "active",
            "value": {
                "amount": 4199714,
                "currency": "GBP"
            },
            "dateSigned": "2022-04-01T00:00:00+01:00",
            "period": {
                "durationInDays": 1170
            },
            "items": [
                {
                    "id": "1",
                    "classification": {
                        "scheme": "CPV",
                        "id": "55100000",
                        "description": "Hotel services"
                    },
                    "deliveryAddresses": [
                        {
                            "region": "UKI32"
                        }
                    ],
                    "deliveryLocation": {
                        "description": "Westminster"
                    },
                    "relatedLot": "1"
                }
            ],
            "amendments": [
                {
                    "id": "1",
                    "description": "The contract is being modified to extend the term in accordance with Regulation 72(1)(b) of the Public Contracts Regulations 2015. An extension to the term is necessary to avoid a gap in the services while WCC carries out a new procurement process. Given demand for services is increasing and suitable accommodation in the borough being scarce, the design of the re-procurement requires further consultation/consideration, to ensure that any future contract was fit for purpose (to include a revised delivery model and pricing structure). A contract extension is required until December 2025 to accommodate the timeframe to conduct the new procurement procedure and facilitate a transition period for any new providers appointed.",
                    "rationale": "Need for additional works, services or supplies by the original contractor/concessionaire: WCC takes the view that the above-mentioned three-month extension is a permissible modification pursuant to Regulation 72(1)(b) of the Public Contracts Regulations 2015. A change in contractor cannot be made as WCC considers that it would be uneconomical and impractical for a short-term change of contractor to take place. The majority of the contract price relates to staffing costs, rather than the costs of the accommodation, and the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) would apply to those staff if there was a change in contractor for this six-month period. WCC believes it would not be economically viable for staff to be transferred to an alternative provider of the services on a short-term basis. Additionally, a change in contractor would involve a circa three-month mobilisation to begin providing the services, thereby risking a gap in the provision of the services. Continuity and consistency of support to service users is critical and a change in contractor for such a short period of time could prove incredibly disruptive for those service users. In the event WCC was required to change contractor at this juncture, particularly for a short period of 3 months, this would cause significant inconvenience and substantial duplication of costs for WCC. This would require substantial duplication of effort to mobilise a new contractor for a short period of 3 months, in addition to the resource/effort required to conduct a further procurement process in tandem with preparing for the re-procurement in respect of the longer-term contract. This would be highly disruptive to WCC's operations and would entail a duplication of costs that would not be an effective use of taxpayers' funds. WCC is subject to statutory obligations to provide the services and the disruption caused by a change of contractor at this stage would create a real risk that WCC's ability to properly discharge those obligations would be compromised."
                }
            ]
        }
    ],
    "language": "en"
}