Notice Information
Notice Title
Mass Communications and Personal Safety System
Notice Description
Leeds Trinity University (LTU) is gathering information to inform future purchasing decisions around a software package or module within a package that we can use for mass communications, to support personal safety on and off campus, to support lone working and for major incident management. The system should also be able to support our Office for Students (OfS), E6 condition of registration compliance. The number of licences required would be dependant on the costing model of the software, as an indication it is expected that the system will be used by ~4000 core students and ~500 staff. The system would need to provide as a minimum: * A mature and well established method of mass communication, personal safety and critical incident management. * An online / cloud-based system that could be used through a single sign on by Staff and Students at LTU on and off campus. * An online / cloud-based system that allows mass communication with Staff and Students at LTU, in addition it would be advantageous if mass communications could be shared with users when they are at other organisations also utilising the same system. * Allow the ability to communicate with specific groups, e.g. First Aiders, specific vulnerable groups directly * The ability to facilitate quick communications with specific groups and services, e.g. Security * The ability to configure communications to suit LTU * The ability to check in and show locations for lone workers * The ability to integrate with other IT systems such as the CAFM system, SMS system etc, via and API or equivalent.
Planning Information
Leeds Trinity University (LTU) is gathering information to inform future purchasing decisions around a software package or module within a package that we can use for mass communications, to support personal safety on and off campus, to support lone working and for major incident management. The system should also be able to support our Office for Students (OfS), E6 condition of registration compliance. The number of licences required would be dependant on the costing model of the software, as an indication it is expected that the system will be used by ~4000 core students and ~500 staff. The system would need to provide as a minimum: • A mature and well established method of mass communication, personal safety and critical incident management. • An online / cloud-based system that could be used through a single sign on by Staff and Students at LTU on and off campus. • An online / cloud-based system that allows mass communication with Staff and Students at LTU, in addition it would be advantageous if mass communications could be shared with users when they are at other organisations also utilising the same system. • Allow the ability to communicate with specific groups, e.g. First Aiders, specific vulnerable groups directly • The ability to facilitate quick communications with specific groups and services, e.g. Security • The ability to configure communications to suit LTU • The ability to check in and show locations for lone workers • The ability to integrate with other IT systems such as the CAFM system, SMS system etc, via and API or equivalent. Suppliers are requested to provide a brief response which shows how each of the criteria above could be met with their system along with an indicative price. Pricing should show costs for licences for the anticipated number of users shown above, but should also make clear any price brackets/bandings that are available (for instance by price bracket per number of users). Suppliers should also include pricing for a typical implementation of the system and any additional costs that may be incurred, as a one-off or on an annual basis. Responses should be sent to email l.glasper@leedstrinity.ac.uk and received by no later than 17:00 on 30 June 2025.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-05491c
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/032527-2025
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- UK2 - Preliminary Market Engagement Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48000000 - Software package and information systems
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 16 Jun 20258 months ago
- Submission Deadline
- Not specified
- Future Notice Date
- 30 Jun 2025Expired
- Award Date
- Not specified
- Contract Period
- 30 Sep 2025 - 30 Sep 2029 4-5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planning
- Lots Status
- Planning
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- LEEDS TRINITY UNIVERSITY
- Contact Name
- Lyndsay Glasper
- Contact Email
- l.glasper@leedstrinity.ac.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- LEEDS
- Postcode
- LS18 5HD
- Post Town
- Leeds
- Country
- England
-
- Major Region (ITL 1)
- TLE Yorkshire and The Humber
- Basic Region (ITL 2)
- TLE4 West Yorkshire
- Small Region (ITL 3)
- TLE42 Leeds
- Delivery Location
- TLE42 Leeds
-
- Local Authority
- Leeds
- Electoral Ward
- Horsforth
- Westminster Constituency
- Leeds North West
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/032527-2025
16th June 2025 - Preliminary market engagement notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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