Planning

Hard FM

UNIVERSITY OF DUNDEE

This public procurement record has 1 release in its history.

Planning

16 Jun 2025 at 15:12

Planning Notice
Summary of the contracting process

The University of Dundee is planning a procurement process for comprehensive building and facilities management services, under the project titled 'Hard FM'. Classified under the industry category of building and facilities management services (CPV code: 79993000), this tender involves the maintenance and operation of mechanical building services across the University's estate, including the City Centre and Ninewells Hospital Campuses. The contract value is set at £3,500,000, and it falls under the services main procurement category. The tender is currently in the planning stage, with a future notice date scheduled for 20th June 2025. The procurement method is initiated through a tender process, and it aims to align with directives under the legal basis ID 32014L0024, ensuring compliance and regulatory standards are met. The project is geographically located in Dundee, offering local opportunities for engagement and collaboration.

This procurement presents significant opportunities for businesses specialising in facilities management, particularly those with strong capabilities in handling technically demanding HVAC services and proactive maintenance strategies. Companies that can demonstrate innovation in technology application and efficiency optimisation will be well-suited to compete. Furthermore, there is potential for businesses involved in engineering services, especially those offering mechanical and electrical engineering support, to benefit as the contract includes significant engineering and maintenance components. The need for skilled HVAC engineering support staff and the requirement for a 24/7 maintenance response further enhance the opportunities for businesses equipped with qualified and versatile engineering personnel. Participation in this tender can lead to long-term and strategic business growth within the public sector by fostering strong client relationships and showcasing expertise in facilities management services.

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Notice Information

Notice Title

Hard FM

Notice Description

The University of Dundee is seeking a reputable Facilities Management contractor with a proven record of accomplishment in directly delivering and managing technically demanding Hard FM services to similar clients and organisations. The aims and objectives of this contract are to ensure the safe and efficient operation of the mechanical building services engineering assets within the University of Dundee portfolio for the benefit of staff, students, and visitors to the University of Dundee. The maintenance service is delivered across the University's estate comprising the City Centre and Ninewells Hospital Campuses as well as other outlying properties.

Lot Information

Lot 1

It is anticipated that all FM services shall be underpinned by technology and robust policies and procedures, which will at times reflect good industry practice within an environment of continuous improvement. The selected contractor's innovative approach will ensure resilient services to the University and drive efficiencies resulting in optimised value for money. The selected contractor's collaborative partnering approach and effective communications will also ensure that there are good relations with all parties and that all potential synergies are maximised. Initial asset data gathering and mobilisation phase Undertake a full review, verification and life cycle assessment of the existing HVAC assets and provide a comprehensive condition assessment report to build and inform a strategy for effective life cycle replacement along with projected associated costs. Planned Preventative Maintenance Carry out a review of the University's existing mechanical building services PPM maintenance programme and provide a report with comments and recommendations for change and improvement. All future HVAC PPM's are to be undertaken in accordance with industry best practice and engineering documents SFG 20, CIBSE Guide M, maintenance engineering management (2023), and as agreed with the University's head of mechanical and plumbing building engineering services. Provide enough full time skilled, competent, and experienced HVAC engineering support staff on campus Monday Friday 0800 1600 hrs. to undertake all the PPM's in accordance with the scheduled frequencies. Examples of HVAC assets requiring PPM include but are not limited to asset lists. Planned Preventative Maintenance, Reactive maintenance & General items Provide enough full time multi-skilled, competent, and experienced HVAC engineering support staff with Gas Safe qualifications on campus Monday, Friday 0800,1600 hrs, responding to staff and student general HVAC complaints requiring investigation, action, and repair. Examples such as heating, cooling and ventilation issues, water leaks and natural gas leaks. Provide at least one suitably multi-skilled skilled, competent, and experienced engineering support staff member with Gas Safe qualifications to always provide reactive maintenance and emergency response support out with normal (dayshift) working hours, at weekends and on public holidays 24 7, 365 days a year. General items Carry out annual Mono propylene glycol level checks within chilled water systems, topping up and adding additional chemicals as necessary to achieve the desired frost protection levels. Carry out site checks and inspections within all University engineering plantrooms on at least one occasion every week identifying and rectifying faults, failures, snagging items, health and safety items and water or air leaks. Within the scope of this new Hard FM contract, there is a desire to include transfer several existing UoD framework contracts into this new Hard FM work package.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-054dac
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/032714-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

66 - Financial and insurance services

71 - Architectural, construction, engineering and inspection services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

66519200 - Engineering insurance services

71300000 - Engineering services

71314310 - Heating engineering services for buildings

71330000 - Miscellaneous engineering services

71333000 - Mechanical engineering services

71334000 - Mechanical and electrical engineering services

71336000 - Engineering support services

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
£3,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Jun 20258 months ago
Submission Deadline
Not specified
Future Notice Date
19 Jun 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF DUNDEE
Contact Name
Stewart Hamilton Kerr
Contact Email
s.v.kerr@dundee.ac.uk
Contact Phone
+44 1382386810

Buyer Location

Locality
DUNDEE
Postcode
DD1 4HN
Post Town
Dundee
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM03 Angus and Dundee City
Delivery Location
TLM71 Angus and Dundee City
Local Authority
Dundee City
Electoral Ward
West End
Westminster Constituency
Dundee Central

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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