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Fire Alarms & Associated Services - General and Reactive Maintenance, and Planned Works

University Of Edinburgh

This public procurement record has 3 releases in its history.

Award

09 Jun 2026 at 15:40

Award Notice
Tender

06 Oct 2025 at 11:07

Tender Notice
Planning

17 Jun 2025 at 08:49

Planning Notice
Summary of the contracting process

The University of Edinburgh has completed the procurement process for the provision of fire alarms and associated services, encompassing general and reactive maintenance and planned works. This contract, set to begin on 2nd June 2026 and potentially extendable for five years, focuses on ensuring the University's compliance across its estate. The procurement was conducted via an openly advertised Restricted Procedure, divided into two lots: Lot 1 covering the Central & Accommodation Area, and Lot 2 covering Science & Engineering, and Medical & Veterinary Areas, with each awarded to different suppliers. The total value for both lots is estimated at £10,000,000 over the initial three years with a possible two-year extension. The services fall under the category of repair and maintenance services, specifically fire-alarm systems, and will be delivered in the region UKM75.

This contract presents significant opportunities for businesses specializing in fire alarm systems and services, particularly those with experience in maintenance and installation works. The contract's division into two lots allows suppliers to bid selectively, potentially increasing their chances of securing a portion while mitigating delivery risks for the University. With evaluation criteria focusing heavily on technical capability (80%) over price (20%), companies with proven expertise in technical excellence are well-positioned to capitalize on this opportunity. The emphasis on a rigorous pre-qualification and evaluation process ensures that only highly qualified and competent suppliers engage in the subsequent ITT phase, opening growth opportunities for businesses that meet the stringent requirements and can demonstrate their proficiency and reliability in delivering such critical services.

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Notice Information

Notice Title

Fire Alarms & Associated Services - General and Reactive Maintenance, and Planned Works

Notice Description

The University of Edinburgh has appointed two suppliers to provide general & reactive maintenance of fire alarms and associated services, and planned fire alarm works, which would ensure the University is meeting its obligations throughout the estate. This contract is split into 2 lots as follows, with one supplier appointed per lot. Lot 1 - Central & Accommodation Area Lot 2 - Science & Engineering, and Medical & Veterinary Areas The initial contract term is 3 years from 2nd June 2026 and running to 1st June 2029. The University has the option to extend for two additional periods of 1-year each, potentially taking the contract through to 1st June 2031 if all extensions are applied. The Contract has been awarded following an openly advertised Restricted Procedure (two-stage tender process).

Lot Information

Central & Accommodation Area

The University of Edinburgh has appointed a single supplier to provide general & reactive maintenance of fire alarms and associated services, and planned fire alarm works for Lot 1: Central & Accommodation Area. The Contract has been awarded following an openly advertised Restricted Procedure (two-stage tender process).

Options: The University has two options to extend for periods of 1-year each, potentially taking the contract through to 1st June 2031 if all extensions are applied (3+1+1).

Renewal: Initial contract period of 3 years with the option to extend for up to a further 2 years in total (3+1+1).

Science & Engineering, and Meds & Vets Areas

The University of Edinburgh has appointed a single supplier to provide general & reactive maintenance of fire alarms and associated services, and planned fire alarm works for Lot 2: Science & Engineering, and Medical & Veterinary Areas. The Contract has been awarded following an openly advertised Restricted Procedure (two-stage tender process).

Options: The University has two options to extend for periods of 1-year each, potentially taking the contract through to 1st June 2031 if all extensions are applied (3+1+1).

Renewal: Initial contract period of 3 years with the option to extend for up to a further 2 years in total (3+1+1).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-054de0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/054391-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

45 - Construction work

50 - Repair and maintenance services

CPV Codes

31625200 - Fire-alarm systems

45312100 - Fire-alarm system installation work

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£10,000,000 £10M-£100M
Lots Value
£10,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
£10,000,000 £10M-£100M

Notice Dates

Publication Date
9 Jun 20262 months ago
Submission Deadline
6 Nov 2025Expired
Future Notice Date
21 Jul 2025Expired
Award Date
28 May 20263 months ago
Contract Period
Not specified - Not specified
Recurrence
Tendering process for renewal of this contract is likely to be approx. 6 to 9 months prior to the expiry of the contract.

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
2
Supplier Names

FMS Fire and Security Ltd

OCS Technical Services Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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