DFG Adaptation Works

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-054f33-2026-01-30T13:30:32Z",
    "date": "2026-01-30T13:30:32Z",
    "ocid": "ocds-h6vhtk-054f33",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PBBD-9961-PPPD",
            "name": "Breckland District Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PBBD-9961-PPPD"
            },
            "address": {
                "streetAddress": "Elizabeth House, Walpole Loke",
                "locality": "Dereham",
                "postalCode": "NR19 1EE",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH17"
            },
            "contactPoint": {
                "email": "procurement@breckland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.breckland.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PBBD-9961-PPPD",
        "name": "Breckland District Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "It is proposed that we will hold one to one pre-market engagement sessions with interested and invited suppliers at Elizabeth House, Walpole Loke, Dereham, NR19 1EE which on Monday 28th July 2025 and Thursday 31st July 2025 09.30 to 12.30pm. The purpose of the sessions is for the Council and interested and invited providers to discuss the procurement approach, timeline the specification; We are keen to understand the interest and the capacity in the marketplace to support the proposed re-procurement and the ability to deliver the works to our Specification and requirements. The Council will then take forward any feedback as appropriate to inform the final service specification prior to delivery of this procurement. Suitably qualified and experienced providers who are interested in delivering the services are requested to express interest to attend the Pre-Market Engagement Events by 09.00am on Monday 14th July 2025. To express interest please email: procurement@breckland.gov.uk Please refer to project reference: 003-PA-25. Breckland District Council reserves the right to reject expressions of interest that are not submitted within the deadline, or which do not align to the scope of the procurement. Pre-Market Engagement sessions are limited to 8 slots each morning, available on a first come, first served basis. The session times are below, but we cannot guarantee which time slot will be allocated to you: Room 1 Room 2 09.30 to 10.00am 09.30 to 10.00am 10.15 to 10.45am 10.15 to 10.45am 11.00 to 11.30am 11.00 to 11.30am 11.45 to 12.15pm 11.45 to 12.15pm Following receipt of expressions of interest, we will in the first instance, send out a questionnaire for suppliers to complete and return, along with an example of the Scheme of Works. All questionnaires will be reviewed and included as part of the information collected from the Pre-Market Engagement. Please note: The closing date for receipt of questionnaires is 12.00pm (midday) on Friday 18th July 2025. Please ensure that the questionnaires are returned via procurement@breckland.gov.uk in advance of the closing deadline. Please note those organisations that have expressed an interest will still be required to register for any future procurement opportunity and should not rely on their response to this Pre Market Engagement Notice; and all responses will be treated as confidential and commercially sensitive. Breckland District Council is not bound to act on any information generated from the Pre-Market Engagement process and it is not bound to proceed with any procurement activity following this process Organisations should note that participation in this pre-market engagement does not automatically guarantee any standing with regards to any future procurement.",
                "dueDate": "2025-07-18T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "033386-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/033386-2025",
                "datePublished": "2025-06-18T15:10:08+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "003-PA-25",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "DFG Adaptation Works",
        "description": "The district of Breckland spans 500 square miles of beautiful countryside within Norfolk. The district is centred around the five market towns of Dereham, Attleborough, Swaffham, Thetford, and Watton. Half of the current residents live in one of the market towns with the remainder living in rural village homes. This means that the district has a low population density. The area's rural nature is characterised by its 112 parishes and numerous villages. We are re-procuring our Framework for home adaptations delivered through Disabled Facilities Grants (DFG) and seeking suitable and qualified contractors who can deliver adaptations efficiently and promptly. DFGs are available to those with disabilities to provide funding for home adaptations. Typical adaptations include replacing a bath with a level access shower, bathroom reconfigurations, door widening, ramps and access into and out of the house. The primary goal of this grant is to facilitate changes that allow recipients to continue living independently in their own home.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45300000",
                        "description": "Building installation work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45400000",
                        "description": "Building completion work"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKH17",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKH17",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 2411391.6,
            "currency": "GBP"
        },
        "mainProcurementCategory": "works",
        "aboveThreshold": false,
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 6,
                "method": "withAndWithoutReopeningCompetition",
                "type": "closed",
                "description": "The framework will be used to deliver low-value, repeat works across the Breckland district area. During business hours (8.00am to 6.00pm) any issues reported to Breckland Council by the client will be investigated by the Technical Officer and then reported to the Supplier. The Supplier must discuss with the Technical Officer at their earliest convenience but within a maximum of 2 hours to discuss the issue and arrange to attend if required. Any issues reported directly to the Supplier, must be reported to Breckland Council within a maximum of 2 hours, so they can record this on the system. Outside business hours: For any issues reported to the Supplier outside of business hours by the client, upon commencement of business hours (08:00) the Supplier must contact the Technical Officer at their earliest convenience but within a maximum of 2 hours to discuss the issue and arrange to attend if required. For any issues reported to Breckland Council outside of business hours, Breckland Council will contact the Supplier at the earliest convenient point on the next working day (Mon-Fri) and the Supplier must contact the Technical Officer at their earliest convenience but within a maximum of 2 hours to discuss the issue and arrange to attend if required. Suppliers are required to agree to operate under Appendix B - Schedule of Prices issued by the Council. This will be updated and re-issued at six-monthly intervals during the term of the Framework. The prices set out in the Schedule of Prices will apply to all call-off contracts awarded during the relevant six-month period and exclusive of VAT. Admission onto the Framework will be based solely on the qualitative assessment of bids submitted in response to this Invitation to Tender. No initial pricing submission is required as part of this ITT. Suppliers will be evaluated on their capability, quality, and capacity to deliver the required services in accordance with the Framework requirements. Suppliers will be ranked based on their combined quality scores as determined during the tender evaluation process (see Section 6). The ranking reflects the Council's assessment of the most advantageous tender in terms of quality. Supplier ranking will directly influence the order in which call-off work is allocated under the rotational mechanism. If a supplier withdraws or is removed, the next supplier in the ranking order moves up one position. If, at any time during the framework period, a supplier's agreement to deliver services under the framework is terminated, the ranking of suppliers will be adjusted accordingly. Specifically, the next supplier in the original ranking order (based on the most advantageous tender evaluation) will move up by one rank. This ensures that the rotational allocation of work continues fairly among the remaining suppliers, reflecting the relative evaluation scores from the tender process. Successful suppliers admitted to the framework will be awarded call-off contracts (Appendix D) on a rotational basis (or other transparent mechanism determined by the Council) to ensure a fair and equitable allocation of work among all framework suppliers. The Council reserves the right to vary the rotation mechanism, acting reasonably, to reflect factors such as: * Supplier performance and quality of delivery, * Capacity to undertake work at a given time, or * Specific requirements of individual projects For works not included within Appendix B - Schedule of Prices (e.g., small extensions or bespoke work relating to DFG) or higher-value works, the Council will run a mini-competition. All framework suppliers will be invited to submit a quotation based on the specification provided. Site visits will be permitted by prior arrangement with Council Technical Officers. The contract will be awarded to the supplier submitting the most advantageous quotation. A further site visit may be arranged prior to commencement, after which mobilisation can proceed according to the agreed timetable. Suppliers should be aware that there is no guaranteed minimum or regular number of jobs during the framework term. Work volumes will fluctuate due to client referrals, enquiries, Technical Officer assessments, and grant approval timings. Approximately half of the annual cases are expected to relate to level-access showers or external access ramps, but this may vary. Suppliers should plan accordingly and ensure capacity to respond to peaks and troughs in demand. The framework will be operated under a Framework Agreement and Schedule of Amendments to JCT Measured Term Contract 2024 - Appendix C in the ITT and Associate documents with a Call-Off order (Appendix D) for individual jobs."
            }
        },
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-06-08T00:00:00+01:00",
                    "endDate": "2027-06-07T23:59:59+01:00",
                    "maxExtentDate": "2029-06-07T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 2411391.6,
                    "currency": "GBP"
                },
                "renewal": {
                    "description": "There is a potential to extend for a further two years on a one (1) plus one (1) year basis."
                },
                "awardCriteria": {
                    "description": "Award will be based 100% on quality. There entry requirements - Pass / Fail questions based around the following areas: 1. Specification Requirements (Appendix A) 2. Appendix B - Schedule of Prices agreed 3. Response Times 4. Accredited Waste Removal 5. Enhanced DBS Vetting 6. Health and Safety Competency Assessment (Appendix L) Assessment will based on 100% Quality. Please see the scoring methodology below. 7. Capacity to fulfil the contract - resources 20% 8. Experience of sub-contractor management 20% 9. Scenario questions to show methodology of work - e.g. replace a bath with a level access shower on the first floor 15% 10. Scenario questions to show methodology of work - e.g. bathroom installation being required within 2 weeks of first contact 15% 11. Accreditations / Certification 10% 12. Communication strategy with the Council and Clients 10% 13. Risks Assessments and mitigations of these risks 5% Social Value 14. Positive Outcomes in line with Breckland's Inspiring Communities corporate Priority 5%"
                }
            }
        ],
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "submissionMethodDetails": "https://in-tendhost.co.uk/brecklandcouncil/aspx/Home",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2026-03-06T12:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2026-02-25T17:00:00Z"
        },
        "documents": [
            {
                "id": "008474-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/008474-2026",
                "datePublished": "2026-01-30T13:30:32Z",
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    },
    "language": "en"
}