Planning

Aspire Academy Trust - Provision of Planned Preventative Maintenance & Servicing of Catering Equipment

ASPIRE ACADEMY TRUST

This public procurement record has 1 release in its history.

Planning

18 Jun 2025 at 15:44

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Aspire Academy Trust, a public authority under sub-central government located in St Austell, Cornwall, has initiated a planning stage for a tender process. The tender, titled "Aspire Academy Trust - Provision of Planned Preventative Maintenance & Servicing of Catering Equipment," is aimed at securing services in the repair and maintenance of school kitchen equipment. The procurement process is currently in the planning stage, with key milestones including a market engagement session scheduled for 1st July 2025 via Microsoft Teams. This procurement falls under the industry category of catering equipment services and covers delivery within the region of UKK3. The anticipated contract period is from 3rd November 2025 to 2nd November 2028, with potential renewal options extending to 2030. A future notice is expected to be published by 14th July 2025. The estimated contract value is set at GBP 100,000.

This tender presents a significant opportunity for businesses specialising in catering equipment services to expand their operations within the educational sector. Companies that have the technical know-how and experience in servicing catering equipment, particularly those that can provide efficient, flexible, and compliant services, would find this opportunity beneficial. The emphasis on maintaining safety standards and adherence to statutory regulations means that businesses with a strong health and safety track record, as well as comprehensive contract management skills, are well-suited to compete. Small and Medium-sized Enterprises (SMEs) can leverage their agility to deliver timely responses and services, thus positioning themselves favourably in the competitive landscape for this contract.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Aspire Academy Trust - Provision of Planned Preventative Maintenance & Servicing of Catering Equipment

Notice Description

This tender specification is for the provision of servicing for catering equipment within school kitchens and also any other catering equipment that may be held onsite. The service will ensure the safe and efficient operation of all catering equipment whilst complying with industry standards and providing timely responses to both scheduled and emergency servicing. With a view to achieving a smooth and effective service for pupils and staff, the Successful Contractor shall ensure that they: a. Have the technical and relevant experience to deliver the catering equipment servicing provision to the Trust, whilst demonstrating value for money. b. Appoint a competent person to take managerial control. c. Establish effective management and operational level communication systems at all levels regarding the service with the Trust. d. Develop a robust scheme and system of checks for managing, servicing and maintaining catering equipment, ensuring works are carried out for all sites by a competent person. e. Demonstrate the ability to deliver the services required in a flexible manner, as to cause minimum disruption to pupils, staff and the day-to-day operations of the school. f. Maintain a safe environment on school premises concerning the servicing of catering equipment and be responsible for all legal, and health and safety requirements in delivering the services. g. Adhere to all legal and statutory regulations and guidance to ensure compliance and ensure the delivery of services is at the desired level to meet requirements. h. Actively manage the resulting contract including contract review meetings, overall performance of the contract, and management of Key Performance Indicator (KPI) and Service Level Agreement (SLA). i. Hold records of all relevant activity, retained for a minimum of 5 years.

Planning Information

In support of the tender exercise, the Trust is offering the opportunity to meet with them on the 1st July 11am via MS Teams where they can run through the tender and service requirements. If you are interested in attending please send a confirmation email to claire.jones@phplaw.co.uk Microsoft Teams Meeting ID: 337 173 876 424 0 Passcode: Yf66nu3i We look forward to you joining the meeting

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-054f61
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/033474-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50883000 - Repair and maintenance services of catering equipment

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Jun 20258 months ago
Submission Deadline
Not specified
Future Notice Date
14 Jul 2025Expired
Award Date
Not specified
Contract Period
3 Nov 2025 - 2 Nov 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ASPIRE ACADEMY TRUST
Additional Buyers

PHP LAW LLP

Contact Name
Josie Medforth, Julie Brooks
Contact Email
josie.medforth@phplaw.co.uk, julie.brooks@iaspire.net
Contact Phone
Not specified

Buyer Location

Locality
TOTNES
Postcode
TQ9 5RW
Post Town
Torquay
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK3 Cornwall and Isles of Scilly
Small Region (ITL 3)
TLK30 Cornwall and Isles of Scilly
Delivery Location
TLK3 Cornwall and Isles of Scilly
Local Authority
Cornwall
Electoral Ward
Penwithick & Boscoppa
Westminster Constituency
St Austell and Newquay

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-054f61-2025-06-18T16:44:52+01:00",
    "date": "2025-06-18T16:44:52+01:00",
    "ocid": "ocds-h6vhtk-054f61",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PPRM-9434-VNYQ",
            "name": "PHP Law LLP",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PPRM-9434-VNYQ"
            },
            "address": {
                "streetAddress": "Unit 3 The Brutus Centre Station Road Totnes",
                "locality": "Totnes",
                "postalCode": "TQ9 5RW",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK43"
            },
            "contactPoint": {
                "name": "Josie Medforth",
                "email": "josie.medforth@phplaw.co.uk"
            },
            "roles": [
                "procuringEntity"
            ],
            "roleDetails": "Procurement Consultant"
        },
        {
            "id": "GB-PPON-PRMG-1387-DLGR",
            "name": "Aspire Academy Trust",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PRMG-1387-DLGR"
            },
            "address": {
                "streetAddress": "Unit 20, St Austell Business Park, St Austell, Cornwall, PL25 4FD",
                "locality": "St Austell",
                "postalCode": "PL25 4FD",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK30"
            },
            "contactPoint": {
                "name": "Julie Brooks",
                "email": "julie.brooks@iaspire.net"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PRMG-1387-DLGR",
        "name": "Aspire Academy Trust"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "In support of the tender exercise, the Trust is offering the opportunity to meet with them on the 1st July 11am via MS Teams where they can run through the tender and service requirements. If you are interested in attending please send a confirmation email to claire.jones@phplaw.co.uk Microsoft Teams Meeting ID: 337 173 876 424 0 Passcode: Yf66nu3i We look forward to you joining the meeting",
                "dueDate": "2025-07-01T23:59:59Z",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "033474-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/033474-2025",
                "datePublished": "2025-06-18T16:44:52+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "ASP01/53",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Aspire Academy Trust - Provision of Planned Preventative Maintenance & Servicing of Catering Equipment",
        "description": "This tender specification is for the provision of servicing for catering equipment within school kitchens and also any other catering equipment that may be held onsite. The service will ensure the safe and efficient operation of all catering equipment whilst complying with industry standards and providing timely responses to both scheduled and emergency servicing. With a view to achieving a smooth and effective service for pupils and staff, the Successful Contractor shall ensure that they: a. Have the technical and relevant experience to deliver the catering equipment servicing provision to the Trust, whilst demonstrating value for money. b. Appoint a competent person to take managerial control. c. Establish effective management and operational level communication systems at all levels regarding the service with the Trust. d. Develop a robust scheme and system of checks for managing, servicing and maintaining catering equipment, ensuring works are carried out for all sites by a competent person. e. Demonstrate the ability to deliver the services required in a flexible manner, as to cause minimum disruption to pupils, staff and the day-to-day operations of the school. f. Maintain a safe environment on school premises concerning the servicing of catering equipment and be responsible for all legal, and health and safety requirements in delivering the services. g. Adhere to all legal and statutory regulations and guidance to ensure compliance and ensure the delivery of services is at the desired level to meet requirements. h. Actively manage the resulting contract including contract review meetings, overall performance of the contract, and management of Key Performance Indicator (KPI) and Service Level Agreement (SLA). i. Hold records of all relevant activity, retained for a minimum of 5 years.",
        "items": [
            {
                "id": "LOT-0000",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50883000",
                        "description": "Repair and maintenance services of catering equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK3",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "LOT-0000"
            }
        ],
        "value": {
            "amountGross": 120000,
            "amount": 100000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "additionalProcurementCategories": [
            "works"
        ],
        "aboveThreshold": false,
        "lots": [
            {
                "id": "LOT-0000",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2025-11-03T00:00:00Z",
                    "endDate": "2028-11-02T23:59:59Z",
                    "maxExtentDate": "2030-11-02T23:59:59Z"
                },
                "hasRenewal": true,
                "status": "planning"
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-07-14T23:59:59Z"
        },
        "status": "planning"
    },
    "language": "en"
}