Planning

Preliminary Market Consultation for the Procurement of a Finance System

SHEFFIELD HALLAM UNIVERSITY

This public procurement record has 1 release in its history.

Planning

18 Jun 2025 at 16:02

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Sheffield Hallam University is currently in the planning stage of a public procurement process for a new Finance System, as indicated in a Preliminary Market Consultation (PMC) titled "Preliminary Market Consultation for the Procurement of a Finance System". This consultation aims to engage with suppliers to inform the future procurement of a finance solution that aligns with the University's enterprise architecture principles. Classified under the services category, this process spans across the UK region of UKE32. Key dates include a deadline for written responses by 11th July 2025, with potential follow-up discussions scheduled from 21st to 25th July 2025. The consultation forms a critical part of the planning phase to inform the strategy and process for eventual procurement.

This tender represents an excellent opportunity for businesses specialising in financial analysis and accounting software packages, as well as software supply services, to expand their portfolio by partnering with a reputable higher education institution. Companies capable of providing innovative, off-the-shelf solutions that minimize customization are particularly well-suited for this opportunity. Engaging in this process offers businesses a chance to influence the University's requirements, understand anticipated challenges, and position themselves advantageously for the subsequent bidding process. The involvement in the PMC allows businesses to showcase their capabilities and align their offerings with the University's strategic needs, potentially resulting in long-term contract engagements post-procurement stage.

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Notice Information

Notice Title

Preliminary Market Consultation for the Procurement of a Finance System

Notice Description

The University is seeking to engage with the market through a Prior Market Consultation (PMC) to inform the potential future procurement of a modern Finance System. In line with our enterprise architecture principles, we are seeking to reduce our reliance on customised systems and procure solutions we can adopt rather than adapt to meet our needs. In undertaking this market consultation, the University hopes to: Engage with the market so that suppliers know about the upcoming opportunity. Understand the current market capability, including available solutions, technologies and innovation potential. Validate our outline requirements and identify any gaps or unrealistic expectations. Confirm what information bidders will require as part of the tender process to construct a detailed and realistic bid including mobilisation plan. Explore the potential challenges, risk or barriers from a supplier's perspective. Determine the most appropriate route to market. Understand the optimum pricing and commercial model including optimal contract length and cost drivers. Inform our budgeting and cost estimates. It is important to note that a PMC is not a procurement exercise. Information requested at this stage is not for evaluation purposes. Involvement in the PMC does not affect an organisation's positioning either positively or negatively should a procurement opportunity subsequently arise.

Planning Information

The University is conducting a Prior Market Consultation (PMC) to engage with suppliers of finance systems. Interested parties are invited to submit written responses via the University's e-procurement portal (In-Tend) by 11th July 2025. Selected suppliers may be invited to participate in follow-up discussions or demonstrations between 21-25 July 2025. All communications and clarifications must be submitted through In-Tend. Participation in this PMC does not form part of any formal procurement process. The PMC documents can be found at: https://www.in-tendhost.co.uk/sheffieldhallamuniversity

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-054f66
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/033480-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48440000 - Financial analysis and accounting software package

72268000 - Software supply services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Jun 20258 months ago
Submission Deadline
Not specified
Future Notice Date
1 Aug 2025Expired
Award Date
Not specified
Contract Period
14 May 2026 - 14 May 2036 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SHEFFIELD HALLAM UNIVERSITY
Contact Name
Not specified
Contact Email
strategicprocurement@shu.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
SHEFFIELD
Postcode
S1 1WB
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE32 Sheffield
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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