Notice Information
Notice Title
Rennovation of Halton Village Hall
Notice Description
Renovation Works to Halton Village Hall, Buckinghamshire Procurement Description: Halton Parish Council invites tenders from suitably qualified and experienced contractors to carry out renovation and remedial works at Halton Village Hall, a Victorian heritage building located in Halton, Buckinghamshire. Additional Work Policy Any additional work required that was not included in the original tender must be submitted in writing, accompanied by supporting evidence. A clear explanation must be provided outlining why the work was not included in the original tender submission. The project aims to preserve and enhance the building's historic character while improving safety, accessibility, and sustainability. The works are informed by a detailed condition survey and heritage design report, and must be delivered using appropriate conservation techniques and environmentally responsible practices. The works are divided into five lots, and tenderers may bid for one or more: Lot Description Original Cost VAT (20%) Total Incl. VAT 1 External Works 58000 11600 69600 2 Roofing Works 7000 1400 8400 3 Windows 20000 4000 24000 4 Internal Works 10000 2000 12000 5 Access Improvements 30000 6000 36000 Total (excluding fees) 125000 25000 150000 *Lot 1 - External Works: Removal of inappropriate masonry paint, lime re-rendering, brick and mortar repairs, drainage improvements, and external joinery restoration. *Lot 2 - Roofing Works: Repairs to slipped and frost-damaged tiles, repointing verges and ridges, and moss and valley clearance using traditional methods. *Lot 3 - Windows: Removal and specialist restoration of a large historic leaded and stained-glass window on the north elevation, with a new oak frame. *Lot 4 - Internal Works: Internal lime plaster repairs to damp-affected areas, floor and ceiling repairs, and improvements to ventilation and subfloor access. *Lot 5 - Entrance and External Access Improvements: Redesign of the entrance and parking layout to improve accessibility and safety, including landscaping and ramping. The anticipated total value of all works (excluding VAT) is approximately PS125,000 with a project duration of approximately 6 -12 month months, starting 5 Jan 2026. Halton Parish Council seeks contractors who: *Have experience with heritage and conservation projects * Use traditional materials and sustainable building practices * Operate locally or can demonstrate benefit to the local community * Prioritise eco-friendly methods, waste reduction, and local sourcing -Tender Requirements: Submissions must include: * Cover letter * Methodology and approach (with heritage and sustainability considerations) * Itemised cost breakdown by lot with sufficent detail to enable funding. * Delivery timeline * Evidence of relevant experience and case studies * Two references from recent similar projects * Insurance certificates * Details of key personnel and subcontractors * Risk assessments and method statements Additional Notes: * The contract award is subject to funding confirmation and satisfactory references. *Tenders received after the deadline may not be considered. * Contractors must comply with all relevant health and safety, environmental, and safeguarding legislation. * The selected contractor(s) will be expected to maintain these standards throughout the project. * The Parish Council is committed to sustainable practices and encourages tenderers to demonstrate how their approach contributes to environmental responsibility and community benefit. -Site Inspection and Clarifications: A site visit is strongly recommended Contractors may arrange access to the site by contacting: Fiona Richardson Clerk to Halton Parish Council Clerk@halton-pc.gov.uk 01296 626073 All clarification questions must be submitted in writing by 31th July 2025 Tenders Submitted by 15 August 2025
Lot Information
External Works
Removal of inappropriate masonry paint and application of breathable paint systems Re-rendering of the eastern elevation with traditional lime render Brick and mortar repairs using lime mortar, especially to plinths and damp-affected areas Clearing and redesigning drainage channels and rainwater management systems (including removal of poorly installed French drain) Realignment of downpipes and new connections to existing drainage at rear kitchen wall External joinery repairs to gable timbers, soffits, and timber lintels Redecoration using suitable preservative and breathable paint systems
Renewal: Extensions to the completion deadline may be considered in the following circumstances: Unforeseen Site Conditions: Discovery of unexpected structural issues, ground conditions, or the need for additional repairs that were not apparent at the time of tender or initial inspection. Adverse Weather: Severe or prolonged adverse weather conditions that prevent safe or effective progress on site, particularly for external or roofing works. Supply Chain Delays: Disruptions to the supply of specialist materials-particularly heritage-appropriate or bespoke items-despite reasonable efforts by the contractor to procure them in good time. Variation Requests by the Client: Where Halton Parish Council instructs changes to the scope of works, or requests additional work not included in the original tender. Regulatory Delays: Delays in obtaining necessary permissions, consents or clearances from planning authorities, building control, or conservation officers. Force Majeure Events: Exceptional events outside of the contractor's control, such as natural disasters, epidemics, or government-mandated restrictions. All requests for extensions must be submitted in writing with supporting evidence and will be subject to approval by Halton Parish Council or their appointed contract administrator. Extensions will only be granted where the contractor can demonstrate that the delay could not have been reasonably avoided. Additional Work Policy Any additional work required that was not included in the original tender must be submitted in writing, accompanied by supporting evidence. A clear explanation must be provided outlining why the work was not included in the original tender submission.
Roofing WorksReplacing frost-damaged tiles, slipped tiles, and ridge tiles with heritage-matched materials Mortar repairs to verges and ridge lines using lime mortar Clearing moss, reseating tiles in valleys, and inspecting flashing for defects Monitoring and minor repair of EPDM and clerestory roof junctions
Renewal: Extensions to the completion deadline may be considered in the following circumstances: Unforeseen Site Conditions: Discovery of unexpected structural issues, ground conditions, or the need for additional repairs that were not apparent at the time of tender or initial inspection. Adverse Weather: Severe or prolonged adverse weather conditions that prevent safe or effective progress on site, particularly for external or roofing works. Supply Chain Delays: Disruptions to the supply of specialist materials-particularly heritage-appropriate or bespoke items-despite reasonable efforts by the contractor to procure them in good time. Variation Requests by the Client: Where Halton Parish Council instructs changes to the scope of works, or requests additional work not included in the original tender. Regulatory Delays: Delays in obtaining necessary permissions, consents or clearances from planning authorities, building control, or conservation officers. Force Majeure Events: Exceptional events outside of the contractor's control, such as natural disasters, epidemics, or government-mandated restrictions. All requests for extensions must be submitted in writing with supporting evidence and will be subject to approval by Halton Parish Council or their appointed contract administrator. Extensions will only be granted where the contractor can demonstrate that the delay could not have been reasonably avoided. Additional Work Policy Any additional work required that was not included in the original tender must be submitted in writing, accompanied by supporting evidence. A clear explanation must be provided outlining why the work was not included in the original tender submission.
WindowsRemoval and restoration of the large historic leaded window, with Oak Frame, on the north elevation, including reuse of decorative elements (to be undertaken by specialist joiner/glazier) Ensuring all windows are adequately sealed and capable of passive ventilation
Renewal: Extensions to the completion deadline may be considered in the following circumstances: Unforeseen Site Conditions: Discovery of unexpected structural issues, ground conditions, or the need for additional repairs that were not apparent at the time of tender or initial inspection. Adverse Weather: Severe or prolonged adverse weather conditions that prevent safe or effective progress on site, particularly for external or roofing works. Supply Chain Delays: Disruptions to the supply of specialist materials-particularly heritage-appropriate or bespoke items-despite reasonable efforts by the contractor to procure them in good time. Variation Requests by the Client: Where Halton Parish Council instructs changes to the scope of works, or requests additional work not included in the original tender. Regulatory Delays: Delays in obtaining necessary permissions, consents or clearances from planning authorities, building control, or conservation officers. Force Majeure Events: Exceptional events outside of the contractor's control, such as natural disasters, epidemics, or government-mandated restrictions. All requests for extensions must be submitted in writing with supporting evidence and will be subject to approval by Halton Parish Council or their appointed contract administrator. Extensions will only be granted where the contractor can demonstrate that the delay could not have been reasonably avoided. Additional Work Policy Any additional work required that was not included in the original tender must be submitted in writing, accompanied by supporting evidence. A clear explanation must be provided outlining why the work was not included in the original tender submission.
Internal WorksInternal plaster repairs with lime plaster, especially to areas affected by moisture ingress Targeted inspection and potential replacement of suspended timber floor elements where deflection and damp conditions are noted Improvement of ventilation and subfloor access Patch repairs to ceilings, especially WC and stairwell areas affected by external damp
Renewal: Extensions to the completion deadline may be considered in the following circumstances: Unforeseen Site Conditions: Discovery of unexpected structural issues, ground conditions, or the need for additional repairs that were not apparent at the time of tender or initial inspection. Adverse Weather: Severe or prolonged adverse weather conditions that prevent safe or effective progress on site, particularly for external or roofing works. Supply Chain Delays: Disruptions to the supply of specialist materials-particularly heritage-appropriate or bespoke items-despite reasonable efforts by the contractor to procure them in good time. Variation Requests by the Client: Where Halton Parish Council instructs changes to the scope of works, or requests additional work not included in the original tender. Regulatory Delays: Delays in obtaining necessary permissions, consents or clearances from planning authorities, building control, or conservation officers. Force Majeure Events: Exceptional events outside of the contractor's control, such as natural disasters, epidemics, or government-mandated restrictions. All requests for extensions must be submitted in writing with supporting evidence and will be subject to approval by Halton Parish Council or their appointed contract administrator. Extensions will only be granted where the contractor can demonstrate that the delay could not have been reasonably avoided. Additional Work Policy Any additional work required that was not included in the original tender must be submitted in writing, accompanied by supporting evidence. A clear explanation must be provided outlining why the work was not included in the original tender submission.
Entrance and External Access ImprovementsThe Halton Parish Council wishes to explore improvements to the entrance area and adjacent parking to enhance accessibility, safety, and the visual appeal of the Village Hall. The condition survey identified several concerns and opportunities: Reconfiguration of the parking layout to eliminate unsafe reversing directly in front of the hall entrance Creation of a landscaped, accessible circulation space in front of the main doors Adjustments to site levels and ramping, particularly at the entrance Overhaul of the inner lobby to improve the flow and welcome of the space Potential minor cutting back or regrading of the boundary wall to accommodate improved access Tenderers are invited to provide design input or suggestions as part of their submission, including costed options or phased solutions. A modest landscape-led scheme is encouraged, with consideration for sustainable drainage and the use of natural or traditional materials.
Renewal: Extensions to the completion deadline may be considered in the following circumstances: Unforeseen Site Conditions: Discovery of unexpected structural issues, ground conditions, or the need for additional repairs that were not apparent at the time of tender or initial inspection. Adverse Weather: Severe or prolonged adverse weather conditions that prevent safe or effective progress on site, particularly for external or roofing works. Supply Chain Delays: Disruptions to the supply of specialist materials-particularly heritage-appropriate or bespoke items-despite reasonable efforts by the contractor to procure them in good time. Variation Requests by the Client: Where Halton Parish Council instructs changes to the scope of works, or requests additional work not included in the original tender. Regulatory Delays: Delays in obtaining necessary permissions, consents or clearances from planning authorities, building control, or conservation officers. Force Majeure Events: Exceptional events outside of the contractor's control, such as natural disasters, epidemics, or government-mandated restrictions. All requests for extensions must be submitted in writing with supporting evidence and will be subject to approval by Halton Parish Council or their appointed contract administrator. Extensions will only be granted where the contractor can demonstrate that the delay could not have been reasonably avoided. Additional Work Policy Any additional work required that was not included in the original tender must be submitted in writing, accompanied by supporting evidence. A clear explanation must be provided outlining why the work was not included in the original tender submission.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0550ab
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/033986-2025
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- UK4 - Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Works
- Procurement Method
- Open
- Procurement Method Details
- Below threshold - open competition
- Tender Suitability
- SME, VCSE
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
45 - Construction work
-
- CPV Codes
45212350 - Buildings of particular historical or architectural interest
45453100 - Refurbishment work
Notice Value(s)
- Tender Value
- £125,000 £100K-£500K
- Lots Value
- £150,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 20 Jun 20254 months ago
- Submission Deadline
- 15 Aug 2025Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- 5 Jan 2026 - 5 Jan 2027 1-2 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- HALTON PARISH COUNCIL
- Contact Name
- Clerk
- Contact Email
- clerk@halton-pc.gov.uk
- Contact Phone
- 01296 626073
Buyer Location
- Locality
- HALTON PARISH COUNCIL
- Postcode
- HP22 5NG
- Post Town
- Hemel Hempstead
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ1 Berkshire, Buckinghamshire and Oxfordshire
- Small Region (ITL 3)
- TLJ13 Buckinghamshire
- Delivery Location
- Not specified
-
- Local Authority
- Buckinghamshire
- Electoral Ward
- Wendover, Halton and Stoke Mandeville
- Westminster Constituency
- Mid Buckinghamshire
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/033986-2025
20th June 2025 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/033970-2025
20th June 2025 - Tender notice on Find a Tender
Open Contracting Data Standard (OCDS)
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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.