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Providing Soft Facility Management Services to British Embassy in Kathmandu (Nepal)

Foreign, Commonwealth and Development Office

This public procurement record has 4 releases in its history.

Award

25 Feb 2026 at 11:09

UK7 - Contract Details Notice
Award

10 Dec 2025 at 08:47

UK6 - Contract Award Notice
Tender

29 Aug 2025 at 07:42

UK4 - Tender Notice
Planning

20 Jun 2025 at 11:06

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Foreign, Commonwealth and Development Office, a central government public authority, has concluded the procurement for providing Soft Facility Management Services to the British Embassy in Kathmandu, Nepal. This process was conducted through an open tender procedure. The awarded contract involves services such as housekeeping, pest control, and landscape gardening for the Embassy office and expat residences. The contract commences on 1 February 2026 and will run until 31 January 2029, with a potential extension of 24 months depending on performance. Smart Cleaning Solution Pvt. Ltd., located in Kathmandu, Nepal, was the successful supplier chosen for this contract, valued at £596,813. These services fall under the planning and tender stages before transitioning to an active contract as of 25 February 2026.

This tender offers significant business growth opportunities for SMEs and other businesses specialising in facility management, especially those active in regions like Nepal. Engaging with the British Embassy enables suppliers to showcase their expertise in high-standard service provision and expand their international portfolio. The open procurement method encourages diverse participation, allowing both new and experienced vendors to compete. Furthermore, businesses providing comprehensive services in housekeeping, pest control, or landscape gardening align well with the embassy’s requirements. Successful collaboration with government organs can lead to long-term relationships and further contract opportunities both locally and internationally.

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Notice Information

Notice Title

Providing Soft Facility Management Services to British Embassy in Kathmandu (Nepal)

Notice Description

The British Embassy (BE) in Kathmandu (Nepal) intends to engage a competent supplier through a competitive tender process for providing Soft Facility Management (FM) Services at the British Embassy office and Expat Residences in Kathmandu, Nepal. The contract will be initially for the duration of Three (03) years, with an option to extend for additional 24 months, based on satisfactory performance provided by the selected service provider and continued business requirement at the BE Kathmandu. The contract starts on 1 February 2026 and is set to expire on 31 January 2029.

Lot Information

Lot 1

Renewal: The contract will come effective from 01st December 2025 and will be valid for 3 years with a provision of extension for further 2 years, subject to satisfaction performance by the selected supplier and continued business requirement at British Embassy Kathmandu.

Planning Information

An Early Market engagement is being planned on 10th July 2025. Suitable and interested suppliers are invited to participate in the virtual market engagement session. The prime objective of organising this session is to share our tentative requirements and gain understanding of what can be provided or achieved by the players in the Local Market. A presentation will be shared with suppliers which will include FCDO's procurement procedures, possible bid evaluation criteria and overall project timelines Interested suppliers should register their interest in participating this event by filling this form https://forms.office.com/e/szxvN6b6En A joining link to this virtual/hybrid market engagement will be shared with suppliers who have completed this form, please ensure your details are shared with us (via the form) by 04th July 2025.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0550b7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/016785-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

71 - Architectural, construction, engineering and inspection services

90 - Sewage, refuse, cleaning and environmental services

98 - Other community, social and personal services

CPV Codes

45222110 - Waste disposal site construction work

71421000 - Landscape gardening services

90922000 - Pest-control services

98341110 - Housekeeping services

Notice Value(s)

Tender Value
£492,420 £100K-£500K
Lots Value
£492,420 £100K-£500K
Awards Value
£596,813 £500K-£1M
Contracts Value
£596,813 £500K-£1M

Notice Dates

Publication Date
25 Feb 20266 months ago
Submission Deadline
29 Sep 2025Expired
Future Notice Date
21 Jul 2025Expired
Award Date
10 Dec 20258 months ago
Contract Period
1 Feb 2026 - 31 Jan 2029 3-4 years
Recurrence
2030-01-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Foreign, Commonwealth and Development Office
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1A 2AH
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

Smart Cleaning Solution Pvt. Ltd.

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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