Providing Soft Facility Management Services to British Embassy in Kathmandu (Nepal)

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    "id": "ocds-h6vhtk-0550b7-2025-12-10T08:47:18Z",
    "date": "2025-12-10T08:47:18Z",
    "ocid": "ocds-h6vhtk-0550b7",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PXRR-8771-PHVX",
            "name": "Foreign, Commonwealth and Development Office",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PXRR-8771-PHVX"
            },
            "address": {
                "streetAddress": "King Charles Street",
                "locality": "London",
                "postalCode": "SW1A 2AH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI32"
            },
            "contactPoint": {
                "name": "Sachin Khedekar",
                "email": "SouthAsia.Procurement@fcdo.gov.uk",
                "telephone": "+91 07042700834"
            },
            "roles": [
                "buyer"
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            "details": {
                "url": "https://www.gov.uk/government/organisations/foreign-commonwealth-development-office",
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PYJJ-3256-DTPG",
            "name": "Smart Cleaning Solution Pvt. Ltd.",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PYJJ-3256-DTPG"
            },
            "address": {
                "streetAddress": "Kamalpokhari-33, Kathmandu Nepal",
                "locality": "Kathmandu",
                "postalCode": "44600",
                "country": "NP",
                "countryName": "Nepal",
                "region": "NP"
            },
            "contactPoint": {
                "email": "smartcleaningsolution@gmail.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PXRR-8771-PHVX",
        "name": "Foreign, Commonwealth and Development Office"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "An Early Market engagement is being planned on 10th July 2025. Suitable and interested suppliers are invited to participate in the virtual market engagement session. The prime objective of organising this session is to share our tentative requirements and gain understanding of what can be provided or achieved by the players in the Local Market. A presentation will be shared with suppliers which will include FCDO's procurement procedures, possible bid evaluation criteria and overall project timelines Interested suppliers should register their interest in participating this event by filling this form https://forms.office.com/e/szxvN6b6En A joining link to this virtual/hybrid market engagement will be shared with suppliers who have completed this form, please ensure your details are shared with us (via the form) by 04th July 2025.",
                "dueDate": "2025-07-10T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
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                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/033991-2025",
                "datePublished": "2025-06-20T11:06:12+01:00",
                "format": "text/html"
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        ]
    },
    "tender": {
        "id": "CPG-12358-2025",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Providing Soft Facility Management Services to British Embassy in Kathmandu (Nepal)",
        "description": "The British Embassy (BE) in Kathmandu (Nepal) intends to engage a competent supplier through a competitive tender process for providing Soft Facility Management (FM) Services at the British Embassy office and Expat Residences in Kathmandu, Nepal. The contract will be initially for the duration of Three (03) years, with an option to extend for additional 24 months, based on satisfactory performance provided by the selected service provider and continued business requirement at the BE Kathmandu. The contract is expected to start on 1 February 2026 and shall expire on 31 January 2029.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "98341110",
                        "description": "Housekeeping services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71421000",
                        "description": "Landscape gardening services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45222110",
                        "description": "Waste disposal site construction work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90922000",
                        "description": "Pest-control services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "NP",
                        "country": "NP",
                        "countryName": "Nepal"
                    },
                    {
                        "region": "NP",
                        "country": "NP",
                        "countryName": "Nepal"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 566000,
            "amount": 492420,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
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                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
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                    "startDate": "2025-12-01T00:00:00+00:00",
                    "endDate": "2028-11-30T23:59:59+00:00",
                    "maxExtentDate": "2030-11-30T23:59:59+00:00"
                },
                "hasRenewal": true,
                "status": "complete",
                "value": {
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                    "amount": 492420,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical",
                            "description": "Technical Weightage of this lot is alloted 60% to technical and 40% to commercial",
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                        {
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                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Suppliers/Bidders for this tender should be legally registered in Nepal with relevant trade and government bodies to operate in Nepal. Registered businesses should be compliant with various laws and regulations, including taxations, labour laws and other relevant laws/acts."
                        },
                        {
                            "type": "technical",
                            "description": "Please refer the documentation in the Tender Pack"
                        }
                    ]
                },
                "renewal": {
                    "description": "The contract will come effective from 01st December 2025 and will be valid for 3 years with a provision of extension for further 2 years, subject to satisfaction performance by the selected supplier and continued business requirement at British Embassy Kathmandu."
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            }
        ],
        "communication": {
            "futureNoticeDate": "2025-07-21T23:59:59+01:00"
        },
        "status": "complete",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "Your tender must be submitted via the FCDO's e-sourcing portal (https://fcdo.bravosolution.co.uk/web/login.html) in accordance with the attached ITT Instructions. Tenders submitted by any other means will not be accepted. Please also note the requirement to register and submit commonly used information on the Central Digital Platform as described in the instructions for completing the invitation to tender. Important information for all Potential Suppliers: In order to participate and gain access to the Invitation To Tender documentation in relation to this procurement, potential suppliers should access the FCDO's e-sourcing portal (link provided above). Once logged in, search for Project Refrence No. 12358. If a potential supplier is not registered on the portal, click the 'Click here to register!' button, and follow the on-screen instructions to complete registration. Please note the portal operates a Two-Factor Authentication (2FA) login process and unregistered suppliers should read the guidance document available on the portal home page. Registration take approximately 5 minutes and is free or charge.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-09-29T17:00:00+01:00"
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        "enquiryPeriod": {
            "endDate": "2025-09-12T17:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2025-10-23T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
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                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/052248-2025",
                "datePublished": "2025-08-29T07:42:49+01:00",
                "format": "text/html"
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        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2030-01-01T23:59:59+00:00"
                }
            ]
        },
        "contractTerms": {
            "financialTerms": "Payment will be made monthly in arrears on actuals against valid invoices. Authority ensures payment to contractor within 30 days of receipt of invoice and other relevant documents (if required). All payments will be electronically transferred to bank account against the services delivered."
        }
    },
    "language": "en",
    "bids": {
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                "id": "1",
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                "value": 3,
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                "measure": "vcseFinalStageBids",
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                    "id": "GB-PPON-PYJJ-3256-DTPG",
                    "name": "Smart Cleaning Solution Pvt. Ltd."
                }
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                    "id": "1",
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                            "scheme": "CPV",
                            "id": "98341110",
                            "description": "Housekeeping services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "90922000",
                            "description": "Pest-control services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "71421000",
                            "description": "Landscape gardening services"
                        }
                    ],
                    "deliveryAddresses": [
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                            "region": "NP",
                            "country": "NP",
                            "countryName": "Nepal"
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            "standstillPeriod": {
                "endDate": "2025-12-19T23:59:59+00:00"
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            "contractPeriod": {
                "startDate": "2026-02-01T00:00:00+00:00",
                "endDate": "2029-01-31T23:59:59+00:00",
                "maxExtentDate": "2031-01-31T23:59:59+00:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "The contract should commence on 1st February 2026 and will be valid for an initial period of three years, with the potential for an extension of up to 24 months from 1st February 2029, subject to a satisfactory annual performance review."
            },
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                    "documentType": "awardNotice",
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                    "datePublished": "2025-12-10T08:47:18Z",
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            "assessmentSummariesDateSent": "2025-12-10T00:00:00+00:00",
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                    "dueDate": "2025-12-22T23:59:59+00:00",
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}