Notice Information
Notice Title
Property Condition Surveys and Insurance Valuation Surveys 2025/26 (Corporate Estate & Schools)
Notice Description
The condition survey data is required to enable Cumberland Council to develop a prioritised programme of planned maintenance for their properties. The survey data shall also be used to inform and enable Cumberland Council's strategic asset management objectives supporting decisions relating to retention, disposal and investment. Additionally, the surveys will seek to identify where deleterious materials have been used within the portfolio so that their condition can be monitored. The specialist surveys relate to five sites where specific construction methods are known to exist, and these construction methods have been known to fail historically. These additional surveys seek to ensure the construction methods and components are not failing in these properties. There is a requirement also under work stream, for the surveying consultants to provide 'Reinstatement Valuations' so that this data can be provided to our insurers.
Lot Information
Lot 1
Renewal: At Cumberland Councils Discretion, the contract period may be extended by up to 6 months.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0550c1
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/085642-2025
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME, VCSE
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
71 - Architectural, construction, engineering and inspection services
-
- CPV Codes
71000000 - Architectural, construction, engineering and inspection services
Notice Value(s)
- Tender Value
- £1,000,000 £1M-£10M
- Lots Value
- £1,000,000 £1M-£10M
- Awards Value
- £823,805 £500K-£1M
- Contracts Value
- £823,805 £500K-£1M
Notice Dates
- Publication Date
- 23 Dec 20252 months ago
- Submission Deadline
- 8 Aug 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 13 Oct 20254 months ago
- Contract Period
- 24 Nov 2025 - 31 Mar 2027 1-2 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- CUMBERLAND COUNCIL
- Contact Name
- Not specified
- Contact Email
- procurement.capital@cumbria.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- CARLISLE
- Postcode
- CA1 1RD
- Post Town
- Carlisle
- Country
- England
-
- Major Region (ITL 1)
- TLD North West (England)
- Basic Region (ITL 2)
- TLD1 Cumbria
- Small Region (ITL 3)
- TLD13 Cumberland
- Delivery Location
- TLD1 Cumbria
-
- Local Authority
- Cumberland
- Electoral Ward
- Castle
- Westminster Constituency
- Carlisle
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/085642-2025
23rd December 2025 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/066725-2025
20th October 2025 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/037435-2025
4th July 2025 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/035554-2025
26th June 2025 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/034005-2025
20th June 2025 - Tender notice on Find a Tender -
http://the-chest.org.uk
Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference DN779245 in the box labelled 'contains' then click search. Click on the Blue link for the contract title to view the opportunity.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-0550c1-2025-12-23T09:14:52Z",
"date": "2025-12-23T09:14:52Z",
"ocid": "ocds-h6vhtk-0550c1",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PJGX-9191-DYLV",
"name": "Cumberland Council",
"identifier": {
"scheme": "GB-PPON",
"id": "PJGX-9191-DYLV"
},
"address": {
"streetAddress": "Cumbria House, 107-117 Botchergate",
"locality": "Carlisle",
"postalCode": "CA1 1RD",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKD12"
},
"contactPoint": {
"email": "procurement.capital@cumbria.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - sub-central government"
}
]
}
},
{
"id": "GB-COH-06151373",
"name": "OAKLEAF SURVEYING LTD",
"identifier": {
"scheme": "GB-COH",
"id": "06151373"
},
"additionalIdentifiers": [
{
"scheme": "GB-PPON",
"id": "PVWW-1369-YZVN"
}
],
"address": {
"streetAddress": "Peat House",
"locality": "Leicester",
"postalCode": "LE1 6LP",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKF21"
},
"contactPoint": {
"email": "oakleaf.tenders@theoakleafgroup.co.uk"
},
"roles": [
"supplier"
],
"details": {
"url": "http://www.theoakleafgroup.co.uk",
"scale": "sme",
"vcse": false,
"publicServiceMissionOrganization": false,
"shelteredWorkshop": false
}
}
],
"buyer": {
"id": "GB-PPON-PJGX-9191-DYLV",
"name": "Cumberland Council"
},
"tender": {
"id": "DN779245",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Property Condition Surveys and Insurance Valuation Surveys 2025/26 (Corporate Estate & Schools)",
"description": "The condition survey data is required to enable Cumberland Council to develop a prioritised programme of planned maintenance for their properties. The survey data shall also be used to inform and enable Cumberland Council's strategic asset management objectives supporting decisions relating to retention, disposal and investment. Additionally, the surveys will seek to identify where deleterious materials have been used within the portfolio so that their condition can be monitored. The specialist surveys relate to five sites where specific construction methods are known to exist, and these construction methods have been known to fail historically. These additional surveys seek to ensure the construction methods and components are not failing in these properties. There is a requirement also under work stream, for the surveying consultants to provide 'Reinstatement Valuations' so that this data can be provided to our insurers.",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "71000000",
"description": "Architectural, construction, engineering and inspection services"
}
],
"deliveryAddresses": [
{
"region": "UKD1",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKD1",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKD1",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"value": {
"amountGross": 1200000,
"amount": 1000000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "services",
"aboveThreshold": true,
"coveredBy": [
"GPA"
],
"submissionMethodDetails": "To express an interest you will need to login. If you are not already registered on the www.the-chest.org.uk you will need to return to the home page and click on Register. Register FREE link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you.",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en"
]
},
"tenderPeriod": {
"endDate": "2025-08-08T12:00:00+01:00"
},
"enquiryPeriod": {
"endDate": "2025-07-14T12:00:00+01:00"
},
"awardPeriod": {
"endDate": "2025-09-13T23:59:59+01:00"
},
"lots": [
{
"id": "1",
"status": "complete",
"value": {
"amountGross": 1200000,
"amount": 1000000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Quality",
"numbers": [
{
"number": 50,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Social Value",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Price",
"numbers": [
{
"number": 40,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Quality",
"numbers": [
{
"number": 50,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Social Value",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Price",
"numbers": [
{
"number": 40,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Quality",
"numbers": [
{
"number": 50,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Social Value",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Price",
"numbers": [
{
"number": 40,
"weight": "percentageExact"
}
]
}
]
},
"suitability": {
"sme": true,
"vcse": true
},
"contractPeriod": {
"startDate": "2025-10-13T00:00:00+01:00",
"endDate": "2027-03-12T23:59:59Z",
"maxExtentDate": "2027-09-12T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "At Cumberland Councils Discretion, the contract period may be extended by up to 6 months."
}
}
],
"documents": [
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "L-1",
"documentType": "biddingDocuments",
"description": "Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference DN779245 in the box labelled 'contains' then click search. Click on the Blue link for the contract title to view the opportunity.",
"url": "http://the-chest.org.uk"
},
{
"id": "034005-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/034005-2025",
"datePublished": "2025-06-20T11:33:29+01:00",
"format": "text/html"
},
{
"id": "035554-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/035554-2025",
"datePublished": "2025-06-26T17:26:57+01:00",
"format": "text/html"
},
{
"id": "037435-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/037435-2025",
"datePublished": "2025-07-04T13:14:51+01:00",
"format": "text/html"
}
],
"amendments": [
{
"id": "035554-2025",
"description": "Submission date has been moved back to the 8th August 2025. Subsequently this has moved other key dates including the award decision date, contract start and end date."
},
{
"id": "037435-2025",
"description": "Clarification period extended to 12noon 14th July 2025."
}
]
},
"language": "en",
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"value": 25,
"relatedLot": "1"
},
{
"id": "2",
"measure": "finalStageBids",
"value": 22,
"relatedLot": "1"
},
{
"id": "3",
"measure": "smeFinalStageBids",
"value": 17,
"relatedLot": "1"
},
{
"id": "4",
"measure": "vcseFinalStageBids",
"value": 0,
"relatedLot": "1"
}
]
},
"awards": [
{
"id": "1",
"title": "Property Condition Surveys and Insurance Valuation Surveys 2025/26 (Corporate Estate & Schools)",
"status": "active",
"date": "2025-10-14T00:00:00+01:00",
"value": {
"amountGross": 988566,
"amount": 823805,
"currency": "GBP"
},
"mainProcurementCategory": "services",
"aboveThreshold": true,
"suppliers": [
{
"id": "GB-COH-06151373",
"name": "OAKLEAF SURVEYING LTD"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "71000000",
"description": "Architectural, construction, engineering and inspection services"
}
],
"deliveryAddresses": [
{
"region": "UKD1",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKD1",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"standstillPeriod": {
"endDate": "2025-10-29T23:59:59+00:00"
},
"contractPeriod": {
"startDate": "2025-12-01T00:00:00Z",
"endDate": "2027-05-03T23:59:59+01:00",
"maxExtentDate": "2027-11-01T23:59:59Z"
},
"hasRenewal": true,
"renewal": {
"description": "The contract period may be extended by up to 6 months."
},
"relatedLots": [
"1"
],
"documents": [
{
"id": "066725-2025",
"documentType": "awardNotice",
"noticeType": "UK6",
"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/066725-2025",
"datePublished": "2025-10-20T13:48:41+01:00",
"format": "text/html"
}
],
"assessmentSummariesDateSent": "2025-10-20T00:00:00+01:00",
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2025-11-17T23:59:59Z",
"status": "scheduled"
}
]
}
],
"contracts": [
{
"id": "1",
"awardID": "1",
"title": "Property Condition Surveys and Insurance Valuation Surveys 2025/26 (Corporate Estate & Schools)",
"status": "active",
"period": {
"startDate": "2025-11-24T00:00:00Z",
"endDate": "2027-03-31T23:59:59+01:00",
"maxExtentDate": "2027-09-30T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "The contract period may be extended by up to 6 months"
},
"value": {
"amountGross": 988566,
"amount": 823805,
"currency": "GBP"
},
"aboveThreshold": false,
"dateSigned": "2025-11-18T00:00:00Z",
"documents": [
{
"id": "085642-2025",
"documentType": "contractNotice",
"noticeType": "UK7",
"description": "Contract details notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/085642-2025",
"datePublished": "2025-12-23T09:14:52Z",
"format": "text/html"
}
]
}
]
}