Outsourced Finance Director Managed Service (LSHW.002.2025)

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-055126-2025-07-15T15:39:43+01:00",
    "date": "2025-07-15T15:39:43+01:00",
    "ocid": "ocds-h6vhtk-055126",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-08719645",
            "name": "Life Sciences Hub Wales Ltd",
            "identifier": {
                "scheme": "GB-COH",
                "id": "08719645"
            },
            "address": {
                "streetAddress": "3 Assembly Square",
                "locality": "Cardiff",
                "postalCode": "CF10 4PL",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL22"
            },
            "contactPoint": {
                "name": "Adam James-Price",
                "email": "adam.james-price@lshubwales.com"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.lifescienceshubwales.com",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "id": "GB-WLS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-08719645",
        "name": "Life Sciences Hub Wales Ltd"
    },
    "tender": {
        "id": "LSHW.002.2025",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Outsourced Finance Director Managed Service (LSHW.002.2025)",
        "description": "Life Sciences Hub Wales seeks the provision of a suitably qualified, capable and experienced Outsourced Finance Director Managed Service to act as interim replacement for its outgoing Director of Finance and Resources. The current Finance team at Life Sciences Hub Wales, sans the Director of Finance and Resources, is comprised of a part-time Finance Manager (0.6FTE, reporting to the Director of Finance and Resources) and an outsourced bookkeeper (circa 7 hours per week, reporting to the Finance Manager). The Director of Finance and Resources is a member of the Life Sciences Hub Wales Senior Leadership Team, reporting directly to the CEO; the Outsourced Finance Director Managed Service representative(s) would also report directly to the CEO. It is envisioned that 3-4 days per calendar month of Outsourced Finance Director Managed Service provision would satisfy the requirement of the service. The required Outsourced Finance Director Managed Service provider would act as a replacement to the current Director of Finance and Resources, addressing and successfully completing the key financial and accounting activities currently undertaken within the role. Full details of the requirement are provided in the Invitation to Tender document uploaded to Sell2Wales.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "66122000",
                        "description": "Corporate finance and venture capital services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79200000",
                        "description": "Accounting, auditing and fiscal services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "66170000",
                        "description": "Financial consultancy, financial transaction processing and clearing-house services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL22",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL22",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL22",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL22",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL22",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL22",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL22",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 57600,
            "amount": 48000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "submissionMethodDetails": "https://www.sell2wales.gov.wales",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2025-07-04T14:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-07-02T16:00:00+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "complete",
                "value": {
                    "amountGross": 57600,
                    "amount": 48000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality Award Criteria",
                            "description": "The agreement (if awarded) shall go to the Supplier submitting the Most Advantageous Tender (MAT), in terms of value for money based on the award criteria outlined in Part 14.2.1 of the Invitation to Tender document. The Quality assessment shall carry 70% of the available 100%. The Quality assessment will be undertaken following the scoring methodology provided in Annex 1 of the Invitation to Tender document.",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "cost",
                            "name": "Commercial Award Criteria",
                            "description": "The Commercial assessment shall carry the remaining 30% of the available 100%. The Commercial assessment will be evaluated on a proportional vs best basis and will be evaluated using the calculation provided in Part 14.2.6 of the Invitation to Tender document.",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "description": "The successful supplier must offer suitably qualified staff for deployment to Life Sciences Hub Wales, qualified to ACA or ACCA as minimum (or an equivalent such as CIPFA). The Contractor must either have valid Cyber Essentials Plus or ISO27001 certification (if not both) in place at the time of contract award, as minimum The successful supplier must ensure that all elements of service provision are compliant with UK GDPR. Service provision will include the processing of personal data, therefore the successful supplier must accept and sign the Life Sciences Hub Wales Data Processing Agreement."
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2025-07-14T00:00:00+01:00",
                    "endDate": "2026-01-31T23:59:59Z",
                    "maxExtentDate": "2026-07-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "At the sole discretion of Life Sciences Hub Wales the contract may be extended by a further 6-months, giving a latest possible date of expiry of 31st July 2026."
                }
            }
        ],
        "documents": [
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "Invitation to Tender Document for the provision of an Outsourced Finance Director Managed Service Provides full details of the requirement, response instructions and award process (including assessment criteria and scoring methodology).",
                "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=337243"
            },
            {
                "id": "L-2",
                "documentType": "biddingDocuments",
                "description": "Qualification Questionnaire The Qualification Questionnaire includes a number of Pass / Fail questions; unless otherwise clearly stated, wherever a question is stated as Pass / Fail a response of 'No' will be deemed as a failure to meet the Life Sciences Hub Wales minimum requirements and will invalidate the tenderers response. The response will be discounted and will not be evaluated further. Responses that meet all of the Qualification Questionnaire criteria will progress to the next stage of the evaluation process; the Quality and Commercial evaluation.",
                "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=337244"
            },
            {
                "id": "L-3",
                "documentType": "biddingDocuments",
                "description": "For the Quality Assessment tenderers are required to complete and return a Quality response template by responding to each of the Quality questions as per the guidance outlined within the template document and within the Invitation to Tender document.",
                "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=337245"
            },
            {
                "id": "L-4",
                "documentType": "biddingDocuments",
                "description": "For the Commercial Assessment tenderers are required to complete and return a Commercial response workbook by inserting the requested information as per the workbook guidance.",
                "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=337246"
            },
            {
                "id": "L-5",
                "documentType": "biddingDocuments",
                "description": "Template Data Processing Agreement Shared for information and review, in-line with the requirements of the Qualification Questionnaire.",
                "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=337247"
            },
            {
                "id": "034156-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/034156-2025",
                "datePublished": "2025-06-20T15:55:42+01:00",
                "format": "text/html"
            },
            {
                "id": "A-2476",
                "documentType": "biddingDocuments",
                "description": "Version 1 (dated 24 June 2025) of the ITT Clarification Schedule, providing a response to all clarification questions received to date.",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-2476",
                "format": "application/pdf"
            },
            {
                "id": "034665-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/034665-2025",
                "datePublished": "2025-06-24T11:35:45+01:00",
                "format": "text/html"
            },
            {
                "id": "A-2502",
                "documentType": "biddingDocuments",
                "description": "Second iteration (v2) of the Invitation to Tender Clarification Schedule, providing a response to all clarification questions received to date (25 June).",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-2502",
                "format": "application/pdf"
            },
            {
                "id": "034943-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/034943-2025",
                "datePublished": "2025-06-25T10:14:50+01:00",
                "format": "text/html"
            },
            {
                "id": "A-2539",
                "documentType": "biddingDocuments",
                "description": "Third iteration (v3) of the ITT Clarification Schedule, providing a response to all clarification questions received as of 26 June.",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-2539",
                "format": "application/pdf"
            },
            {
                "id": "035459-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/035459-2025",
                "datePublished": "2025-06-26T14:54:07+01:00",
                "format": "text/html"
            },
            {
                "id": "A-2600",
                "documentType": "biddingDocuments",
                "description": "The latest version (v4) of the Clarification Schedule, providing a response to all clarification questions received to date (up to 30th June 2025).",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-2600",
                "format": "application/pdf"
            },
            {
                "id": "036154-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/036154-2025",
                "datePublished": "2025-06-30T14:45:53+01:00",
                "format": "text/html"
            },
            {
                "id": "A-2603",
                "documentType": "biddingDocuments",
                "description": "The latest iteration (v5) of the Clarification Schedule, providing a response to all clarification questions received to-date (as of 30th June 2025).",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-2603",
                "format": "application/pdf"
            },
            {
                "id": "036166-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/036166-2025",
                "datePublished": "2025-06-30T15:10:13+01:00",
                "format": "text/html"
            },
            {
                "id": "A-2714",
                "documentType": "biddingDocuments",
                "description": "Sixth iteration (v6) of the Invitation to Tender Clarification Schedule, providing a response to all clarification questions received to date.",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-2714",
                "format": "application/pdf"
            },
            {
                "id": "037142-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/037142-2025",
                "datePublished": "2025-07-03T14:21:39+01:00",
                "format": "text/html"
            },
            {
                "id": "040117-2025",
                "documentType": "tenderCancellationNotice",
                "noticeType": "UK12",
                "description": "Procurement termination notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/040117-2025",
                "datePublished": "2025-07-15T15:39:43+01:00",
                "format": "text/html"
            }
        ],
        "amendments": [
            {
                "id": "034665-2025",
                "description": "24 June 2025 New document added: ITT Clarification Schedule (v1)"
            },
            {
                "id": "034943-2025",
                "description": "Second iteration (v2) of the Clarification Schedule uploaded 25 June."
            },
            {
                "id": "035459-2025",
                "description": "Addition of v3 of the Clarification Schedule, added as a new document."
            },
            {
                "id": "036154-2025",
                "description": "New document added - the latest version (v4) of the Clarification Schedule, providing a response to all clarification questions received to date (up to 30th June 2025)."
            },
            {
                "id": "036166-2025",
                "description": "New document added - the latest iteration (v5) of the Clarification Schedule, providing a response to all clarification questions received to-date (as of 30th June 2025)."
            },
            {
                "id": "037142-2025",
                "description": "Sixth iteration (v6) of the Invitation to Tender Clarification Schedule, providing a response to all clarification questions received to date."
            }
        ]
    },
    "language": "en",
    "awards": [
        {
            "id": "1",
            "status": "cancelled",
            "statusDetails": "The decision not to award a contract, made in-line with Parts 6 and 7 of the Invitation to Tender document, has in this instance been taken as a result of Life Sciences Hub Wales not receiving a sufficient number of compliant and competitive tender responses in order to fully satisfy internal policy with respect to securing value-for-money through effective and robust competition.",
            "finalStatusDate": "2025-07-11T00:00:00+01:00",
            "relatedLots": [
                "1"
            ]
        }
    ]
}