SOL - Licensing Supplies for Plates and Badges 2025

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0551de-2025-09-25T16:27:41+01:00",
    "date": "2025-09-25T16:27:41+01:00",
    "ocid": "ocds-h6vhtk-0551de",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PGWC-7578-LYDG",
            "name": "Solihull Metropolitan Borough Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PGWC-7578-LYDG"
            },
            "address": {
                "streetAddress": "Council House, Manor Square",
                "locality": "Solihull",
                "postalCode": "B91 3QB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG32"
            },
            "contactPoint": {
                "email": "procteam@solihull.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PGWC-7578-LYDG",
        "name": "Solihull Metropolitan Borough Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "The purpose of this Preliminary Market Engagement (PME) is to help the Council understand the products available in the licensing plate and badge supply market, that offer a more sustainable solution, such as (but not limited to) increased recyclability, reduction of carbon emissions, minimising physical waste and energy use, and avoiding single use plastic. The Council is also interested in understanding any other innovative solutions regarding licensing materials, licensing service-related products, and associated services that may lead to efficiencies and increased sustainability. Innovations we are interested in (but are not limited to) include, security features, printing methods (ease, efficiency and sustainability) and the various types of fixing (their ease of use, and avoiding damage) etc. The Council is also interested in understanding what other related products suppliers can provide, such as (but again not limited to), door decals and display operator signage. To participate in the engagement Suppliers are invited to attend a face-to-face meeting to present their product and sustainability solutions. The meeting will start with an outline of the Council's objectives and intended tendering approach. The supplier will then be invited to present their product (and any related service) innovations, which will be followed by questions from the Council officers attending, as well as an opportunity for the supplier to ask questions to the Council. The meeting is intended to be a conversation to facilitate our understanding of market developments, and suppliers are encouraged to bring sample products (and photographs of them in situ) to demonstrate how they function in practice. For clarity, the purpose of the meeting is to help the Council understand innovations in the market to better inform our future requirements and approach to tendering. It is not a scored element of the tendering process and therefore will not be assessed as such or alter the evaluation of Tenders. The Council is aware that some of the information shared during the meeting may be considered commercially sensitive, such information will not be shared with other Tenderers during the tendering process or at any time. However, the Council has an obligation to ensure the equal treatment of all Tenderers, so any non-sensitive outcomes from the meetings, or information shared by the Council during PME will be detailed in the Tender Pack. Please be advised that to ensure competition will not be distorted, the future specification will be based upon the product/solution outcomes and not a prescribed product specification or service model shared by any supplier in the PME meetings. A transcript of the meeting will be recorded for reference by the Council. However, please be assured that the transcript will be stored securely and only accessible to Council officers directly involved in the procurement. If you would like to attend a PME meeting, you are invited to email us with the names and roles (of up to two people you wish to attend), and your preferred dates and times from the following available meeting slots to procteam@solihull.gov.uk. Monday 7 July 14.00, and Tuesday 8 July 10.00 or 12.00. The Council may only be able to offer the above PME dates. Once all meeting slots have been filled then supplier requests to participate in the PME may be declined. Meetings will take place at The Core, Theatre Square, Homer Road, Solihull, B91 3RG. Further meeting arrangements will be provided in a return email responding to your PME request.",
                "dueDate": "2025-07-14T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "034437-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/034437-2025",
                "datePublished": "2025-06-23T14:49:28+01:00",
                "format": "text/html"
            },
            {
                "id": "035207-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/035207-2025",
                "datePublished": "2025-06-25T16:53:12+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "SOL - 22932 (C0408)",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "SOL - Licensing Supplies for Plates and Badges 2025",
        "description": "The Licensing Team is responsible for a range of statutory services including hackney carriage/private hire (driver, vehicle and operator); scrap metal collector and street trader licensing. In addition, the Council issues personal licences for people wishing to sell or authorise the sale of alcohol. These licence holders all require some form of badge or licence plate to identify either themselves or their vehicle. This tender is to procure the necessary supplies, equipment, and any associated software/services required, to enable the Council to create, customise, issue and affix licences. The supplies will include (as a minimum), vehicle plates, brackets (or other fixings to secure the plates), licence cards/badges and any supplementary products such as lanyards/clips for the badges. Additional items such as the means of customisation may also be included (if required). Furthermore, it is intended for the Council to have an ability to direct award the procurement of additional items (related to the licensing function), depending on future policy requirements, such as (but not limited to) door/window stickers to emphasise and enhance the public safety message. Full details of the contract requirements are available in 'ITT Part 1 - Information Pack' and the associated documents, which can be downloaded from the Council's Supplier Portal.",
        "items": [
            {
                "id": "LOT-0001",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "19520000",
                        "description": "Plastic products"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34300000",
                        "description": "Parts and accessories for vehicles and their engines"
                    },
                    {
                        "scheme": "CPV",
                        "id": "35123400",
                        "description": "Identification badges"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKG32",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKG32",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKG32",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "LOT-0001"
            }
        ],
        "value": {
            "amountGross": 288000,
            "amount": 240000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "goods",
        "lots": [
            {
                "id": "LOT-0001",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2025-10-01T00:00:00+01:00",
                    "endDate": "2028-09-30T23:59:59+01:00",
                    "maxExtentDate": "2029-09-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "complete",
                "value": {
                    "amountGross": 288000,
                    "amount": 240000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical Return",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Pricing Return",
                            "numbers": [
                                {
                                    "number": 25,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value Return",
                            "numbers": [
                                {
                                    "number": 15,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "As this procurement is following an Open Tender procedure there is no separate conditions of participation selection stage, so all interested suppliers may submit a Tender without restriction. However, there are minimum Pass/Fail criteria clearly stated in the tender documents."
                        },
                        {
                            "type": "technical",
                            "description": "Interested suppliers must register on the Council's Supplier Portal (https://solihull.my.site.com/s/) to access the tender documents and technical specifications associated with this contract opportunity. The relevant project is listed as 'SOL - Licensing Supplies for Plates and Badges 2025' and has a reference of C0408."
                        }
                    ]
                },
                "renewal": {
                    "description": "There is one 12 month extension available at the Council's discretion subject to satisfactory performance of the contract."
                },
                "hasOptions": true,
                "options": {
                    "description": "Additional related products may be purchased under this contract. Potential additional products related to the Licensing function can be suggested by Tenderers and will be captured in the 'Pricing Return Document'."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-07-18T23:59:59+01:00"
        },
        "status": "complete",
        "amendments": [
            {
                "id": "035207-2025",
                "description": "Removal of a PME meeting date and time as it is no longer available to book."
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "aboveThreshold": true,
        "submissionMethodDetails": "Tenders are to be submitted via the Council's Procurement Portal. (https://solihull.my.site.com/s/)",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-08-18T12:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2025-09-01T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "Documents are available by registering on the Solihull Council Procurement Portal.",
                "url": "https://solihull.my.site.com/s/"
            },
            {
                "id": "042191-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/042191-2025",
                "datePublished": "2025-07-22T17:45:19+01:00",
                "format": "text/html"
            },
            {
                "id": "059854-2025",
                "documentType": "tenderCancellationNotice",
                "noticeType": "UK12",
                "description": "Procurement termination notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/059854-2025",
                "datePublished": "2025-09-25T16:27:41+01:00",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2029-04-01T23:59:59+01:00"
                }
            ]
        }
    },
    "language": "en",
    "awards": [
        {
            "id": "1",
            "status": "cancelled",
            "statusDetails": "During the evaluation stage we identified that in the existing pricing evaluation model, the applicable pricing for products required for licence renewal was not included as a scored factor. This means that the potential variance in the renewal cost for licensees was not considered in the model scoring and thus it would not allow us to assess value for money accurately as part of the tender evaluation process. For the sake of public interest, we shall abandon the current process and begin a new tendering procedure with a revised pricing model. The new model will be designed not only to consider costs for an initial plate, but also the costs applicable for a licence renewal.",
            "finalStatusDate": "2025-09-23T00:00:00+01:00",
            "relatedLots": [
                "LOT-0001"
            ]
        }
    ]
}