Planning

Preliminary Market Engagement Responsive and Scheduled Maintenance of Auto Doors

SWINDON BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

PlanningUpdate

24 Jun 2025 at 09:55

UK2 - Preliminary Market Engagement Notice
Planning

24 Jun 2025 at 09:35

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Swindon Borough Council is initiating a procurement process to engage in preliminary market discussions regarding the maintenance of automatic doors across 53 properties, including sheltered housing schemes and corporate civic buildings, amounting to approximately 126 assets. The service contract seeks to ensure compliance with BS EN 16005 and includes both responsive and scheduled maintenance, as well as repairs. This procurement falls under the category of repair and maintenance services of building installations and aims to provide coverage 24 hours a day, seven days a week, including weekends and bank holidays. The planning stage is underway, and interested suppliers must register and express interest by 22nd July 2025 at 15:00 UK Local time through the ProContract tender portal. The project is valued at £260,000 and will run from 1st January 2026 to 31st December 2028.

This tender offers significant business growth opportunities for companies specialising in repair and maintenance services of electrical and mechanical building installations, particularly those with experience in servicing automatic doors. Businesses that can deliver high-quality, reliable 24/7 maintenance and are equipped to meet same-day response times for urgent issues are well-suited to compete in this market. It is an excellent chance for firms to expand their local operations within Swindon and leverage their expertise in providing comprehensive maintenance services. Participating in this tender could help establish long-term relationships with sub-central government authorities like Swindon Borough Council and position companies in a favourable spot for future projects within the public sector.

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Notice Information

Notice Title

Preliminary Market Engagement Responsive and Scheduled Maintenance of Auto Doors

Notice Description

Introduction Swindon Borough Council invites you to contribute to preliminary market engagement in relation to providing responsive and scheduled bi-annual maintenance of its automatic doors within 53 properties (33 Sheltered Housing schemes & 20 Corporate Civic buildings) comprising of approx. 126 assets. The council intends on tendering a service contract complying with BS EN 16005 which would also include repairing any faulty automatic doors as and when required, with an all-inclusive service. This all-inclusive service is proposed to include all call outs, fault investigations, repairs, labour, materials and travel related costs and will be required 24 hours, 7 days a week (including weekends and Bank Holidays). Reported daytime call outs between 8-1pm Monday to Friday must have same day attendance. Reported calls between 1-5pm have until 12 noon the following day (including weekends and Bank holidays) First time fix is expected where possible. Any reported fault between 8am-5pm to the main entrance auto door to a Sheltered Housing scheme must be attended same day. (including weekends and bank holidays) First time fix expected where possible. The purpose of this preliminary market engagement is to gain market insight into the following aspects of the project: - ? Market Interest ? Contract Length. ? Capacity ? Timescales. To participate in the Preliminary Market Engagement Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the PME documents. Responses are required to be submitted no later than 22nd July 2025, 15:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/

Planning Information

Introduction Swindon Borough Council invites you to contribute to preliminary market engagement in relation to providing responsive and scheduled bi-annual maintenance of its automatic doors within 53 properties (33 Sheltered Housing schemes & 20 Corporate Civic buildings) comprising of approx. 126 assets. The council intends on tendering a service contract complying with BS EN 16005 which would also include repairing any faulty automatic doors as and when required, with an all-inclusive service. This all-inclusive service is proposed to include all call outs, fault investigations, repairs, labour, materials and travel related costs and will be required 24 hours, 7 days a week (including weekends and Bank Holidays). Reported daytime call outs between 8-1pm Monday to Friday must have same day attendance. Reported calls between 1-5pm have until 12 noon the following day (including weekends and Bank holidays) First time fix is expected where possible. Any reported fault between 8am-5pm to the main entrance auto door to a Sheltered Housing scheme must be attended same day. (including weekends and bank holidays) First time fix expected where possible. The purpose of this preliminary market engagement is to gain market insight into the following aspects of the project: -  Market Interest  Contract Length.  Capacity  Timescales. To participate in the Preliminary Market Engagement Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the PME documents. Responses are required to be submitted no later than 22nd July 2025, 1500 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05524d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/034634-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

50711000 - Repair and maintenance services of electrical building installations

Notice Value(s)

Tender Value
£260,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Jun 20258 months ago
Submission Deadline
Not specified
Future Notice Date
22 Jul 2025Expired
Award Date
Not specified
Contract Period
1 Jan 2026 - 31 Dec 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SWINDON BOROUGH COUNCIL
Contact Name
Ms Jodie Wakefield
Contact Email
jwakefield@swindon.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
SWINDON
Postcode
SN1 2JH
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
TLK14 Swindon
Local Authority
Swindon
Electoral Ward
Eastcott
Westminster Constituency
Swindon South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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